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Ollscoil Chathair Bhaile Átha Cliath Dublin City University Graduate Research Guide 2014-20151 Introduction to the research environment in Dublin City University 1.1 Research in Dublin City University (DCU) Dublin City University (DCU) is a research-intensive institution that creates knowledge and translates it into innovations for economic and societal benefit. In order to support and explain its research, the University employs a matrix formed from four outwardly facing research and enterprise hubs and three cross-cutting supporting platforms (diagram below). In this way, DCU creates productive teams to make the best use of its expertise and facilities and interact fruitfully with external collaborators, whether from enterprise or other academic centres. This is built upon research and scholarship in its four faculties, including large research centres, which contribute to the growth of their disciplines and promote inter-disciplinary interaction to focus on solutions to address society’s pressing needs. Figure 1.1: DCU Research matrix Research and Innovation Support Office Established in 1997, and led by the Vice President for Research and Innovation (VPRI) Research and Innovation Support (RIS) is responsible for the development of a vibrant research environment in DCU and supports word-class research on campus through the formulation, communication and implementation of the University’s research policy and strategy. In addition to over 700 research students, DCU has approximately 500 academic researchers. Competitively won research funding is approximately €35 million per annum, and DCU invests considerable amounts of its resources to develop research infrastructure and 2Graduate Research Guide 2014/15 support key programmes. RIS sustains the research and innovation activity of the University by supporting staff in identifying sources of funding, provision of coaching to develop European funding bids and links with enterprise, and management of pre- and post-award stages of grant awards. DCU strategic plan 2012-17: ‘Transforming Lives and Societies’ Plans for the development of research and innovation are based on the DCU Strategic Plan 2012-2017: Transforming Lives and Societies, and are detailed in the research strategy document ‘A fresh vision for research and innovation at DCU’. This document summarises the University’s goals for research and innovation and outlines the activities that will ensure the fulfilment of the vision that by 2017 DCU will be recognised internationally as a research-intensive University of Enterprise with a focus on translating knowledge into benefits for society and the economy. 1.2 DCU research programmes 1.2.1 Research degrees The University’s higher degrees by research include: 1 Master’s by research and thesis including: M.A. Master of Arts, M.Phil. Master of Philosophy, M.B.S. Master of Business Studies, M.Eng. Master of Engineering, M.Sc. Master of Science and LL.M. Master of Laws. 2 Doctor of Philosophy, Ph.D. 3 Professional Doctorate including Ed.D. Doctor of Education, D.B.A. Doctor of Business Administration and D.Psych. Doctor of Psychotherapy. Full details on all research degrees are provided in the current Academic Regulations for Postgraduate Degrees by Research and Thesis. The Higher Doctorate is the highest qualification awarded to DCU graduates and staff by the University and is awarded in recognition of published work and/or other material of high distinction resulting from research. They are awarded to scholars who have, over a sustained period, published a substantial body of ground-breaking and influential work and who have achieved outstanding distinction internationally in that field. Details are given in the Higher Doctorates: Provisions and Regulations. Masters’ by research PhD PhD track Professional doctorate Figure 1.2: Distribution of DCU research degree student registrations in 2013/14 1.2.2 Periods and modes of study Candidates for a postgraduate research degree follow a programme of research and training for varying periods of time. The duration will vary depending on the degree, on whether the candidate is studying full-time or part-time and, in some instances, on the classification and content of their undergraduate degree and/or postgraduate degree. Students register either on a full-time or a part-time basis. The minimum full-time registration period required is normally two years for a Master’s degree and a minimum of three but typically four years for a Ph.D., and part-time registration is typically three years for a Master’s degree and five for a Ph.D. The minimum registration period for a Professional Doctorate, which is usually part-time, is four 3years. The part-time research format is aimed at facilitating graduates who are in employment and are balancing study with work, family or other commitments. 1.2.3 Progamme outcomes The Irish Universities Association (IUA) Ph.D. Graduates’ Skills Statement (2008) describes the desired learning outcomes and skills that Ph.D. students may develop through their research and additional training undertaken during the course of their research degree as follows: i. Research skills and awareness ii. Personal effectiveness/development iii. Ethics and social understanding iv. Communication skills v. Team-working and leadership vi. Career management vii. Entrepreneurship & innovation In the UK, VITAE has developed the Researcher Development Framework (RDF), which “articulates the knowledge, behaviours and attributes of successful researchers and encourages them to aspire to excellence through achieving higher levels of development”: Knowledge and intellectual abilities Knowledge base Cognitive abilities Creativity Personal effectiveness Professional and career development Self-management Personal qualities Research governance and organisation Professional conduct Research management Finance, funding and resources Engagement, influence and impact Engagement and impact Communication and dissemination Working with others These skills are not a rigid standard but rather a guideline, and are compatible with the European Universities Association’s Salzburg 1 2 principles , endorsed by a Higher Education Authority (HEA) forum in March 2006 . The Salzburg principles recognise that advancement of knowledge through original research is the core component of Ph.D. education, but Ph.D. education must also facilitate additional skills development opportunities, and the availability of skills development opportunities must reflect student and discipline needs. See Guide Section 8 for more information on professional development opportunities for research students. 1 European University Association, report on the Bologna seminar: doctoral programmes for the European knowledge society, Salzburg, 3-5 February 2005, p.2. 2 HEA, Graduate education forum - key guiding principles, (2006), p.4. 42 DCU Graduate School Graduate research studies are central to the mission of DCU. The research activities and advanced study of our postgraduate students gives life to the University as a research intensive, globally engaged University of Enterprise. Postgraduate research students are the most diverse group on campus - mature students, international students and part-time students are all highly represented and contribute to the rich learning environment. The DCU Graduate School currently has in the region of 700 research students, registered across 16 schools in four faculties: Business, Engineering and Computing, Humanities and Social Sciences, and Science and Health. DCU registers around 150 new research students each year. DCU Graduate School Leadership: Dean of Graduate Studies Faculty of Faculty of Faculty of Business Linked Science Engineering Humanities School Providers: and Health and and Social St. Patrick’s College, Drumcondra Computing Sciences Mater Dei Institute of Education Dundalk Institute of Technology Academic Management and Governance: Graduate Research Studies Board Research student training and development supported by GSO Figure 2.1: DCU Graduate School 2.1 The Graduate Research Studies Board and Governance The Graduate School is overseen by the Graduate Research Studies Board (GRSB) which is chaired by the Dean of Graduate Studies (see below). GRSB is responsible for all policies and procedures relating to graduate research, as well as performing key quality control functions in respect of postgraduate research progression and examination. GRSB meets 8 times per year – dates for this year can be viewed in the current University Schedule of Meetings. GRSB is a subcommittee of the Academic Council which has overall responsibility in all matters related to graduate research degrees. GRSB membership is comprised as follows: • Chair (Dean of Graduate Studies) • Secretary • Associate Deans for Research in Faculty of Humanities and Social Sciences, DCU Business School, Faculty of Engineering and Computing and Faculty of Science and Health • Representative of research students • Representative of the Associate Deans for Teaching and Learning/Education • Director of Research in St Patrick’s College, Drumcondra • Academic Leader for Research in Mater Dei Institute of Education • Student Awards Manager in Registry • Postgraduate Research Officer in Registry • Senior Research Officer in Graduate Studies Office • Representative of Faculty Administration • Head of Research, Dundalk Institute of Technology 6Graduate Research Guide 2014/15 The Dean of Graduate Studies The Dean of Graduate Studies is an academic leadership position held for a fixed period. The Dean is a member of DCU Executive, and represents the postgraduate agenda at several University level committees, and leads external engagement on behalf of DCU. The Dean reports to the Vice-President for Academic Affairs (VPAA) and maintains regular contact with the VPRI. 2.2 Graduate Studies Office Established in October 2011, and led by the Dean of Graduate Studies, the Graduate Studies Office (GSO) supports the development and delivery of postgraduate research in DCU and provides a range of support services for its postgraduate research students. The Dean also has a role in the University’s oversight of postgraduate taught programmes. Queries from research students, supervisors and support colleagues are welcome. The mission of the GSO is to support excellence in the provision of postgraduate education in DCU by providing leadership and working in partnership with the staff (academic and administrative) and student community, both within and outside the University. Through its work and activities the GSO works in partnership with Research and Innovation Support (RIS) in the implementation of the DCU Strategic Plan 2012-2017: Transforming Lives and Societies. GSO’s three principal areas of responsibility include: • Leading the development of all aspects of DCU’s postgraduate research education • Acting as champion for the needs of DCU’s postgraduate student community • Driving the development of DCU’s postgraduate policy and planning GSO engages in a diverse range of activities under these areas of responsibility, such as: • Social media presence through Facebook and Twitter • Annual calendar of events, seminars and workshops for research students • Tell It Straight Research Communications Competition • Orientation and induction programme for new research students • Policy development and implementation for best practice in graduate research • Scholarship and industry internship programmes • Internal and external collaborative projects, funding proposals and consortium activities at national, European and international level The GSO is located in the Albert College Building and can be contacted by email or telephone +3531 700 7655 / 5498 / 5136. 2.3 Academic regulations, roles and responsibilities 2.3.1 Academic regulations The Academic Regulations for Postgraduate Degrees by Research and Thesis detail and govern the entire process of undertaking post- graduate research at DCU. Their purpose is both to safeguard the academic standards of the University and the interests of individual students. The Regulations are reviewed periodically by GRSB. 2.3.2 Academic roles and responsibilities in graduate research All DCU research students are registered in an academic school (irrespective of affiliation to a research centre or institute). This means that, in addition to the frequent practical support students receive from administrative and technical staff, they are also supported by a number of academics in their area, by their supervisor and other panel members, the Head of School, the Faculty management and by the Dean of Graduate Studies. 7Supervisor(s) & other panel members Head of School Dean of Graduate Studies (Home School) Student Executive Dean of Faculty and/or Associate Dean for Research Figure 2.2: Academic supports for research students The roles and responsibilities of each of these local stakeholders are defined in the Academic Regulations for Postgraduate Degrees by Research and Thesis. The roles and responsibilities of Principal Supervisor(s), other panel members and examiners are presented succinctly in the booklet Academic Roles and Responsibilities in Graduate Research. This is the primary source of information regarding all matters relating to supervision and support for postgraduate research students. 2.3.3 Academic Calendar and milestone dates for research students Information in relation to key dates can be viewed online as follows: University Schedule of Meetings • Graduate Research Studies Board meeting dates Academic Calendar • Registration – dates for online and in-person registration and changes of module choice • Orientation for new postgraduate students • Faculty Research Award Board (FRAB) – meeting dates • Graduate Research Assessment Board meeting dates • Graduation ceremony dates • Online Annual Progress Report submission deadline Registry postgraduate research key dates • Online Annual Progress Report submission deadline • Deadline for thesis submission for Spring and Autumn Conferrings • Submission deadlines for all PGR forms (see Guide Section 9.1 for full details of PGR form administration). 8Graduate Research Guide 2014/15 Research Degree Masters Indicative PhD Indicative Key Activities & Stage / Activity Phase Timeline (months) Timeline (months) Milestones • Registration • Orientation and induction Foundation 0-3 0-6 • Acclimatisation • First formal supervisory panel review • Registration in September • Formal supervisory panel meetings Consolidation 3-9 6-18/21 • Annual Progress Review submission each July • If PhD: PGR3 Application for Confirmation / Transfer to the PhD Register at 12-21 months • Registration in September • Annual Progress Review submission Continuation 9-22 21-42 each July • PGR4 Notice of Intention to Submit Thesis for Examination • Thesis submission approved by supervisor • Submission of softbound thesis within 3 months of PGR4 • Viva Voce examination (PhD students only) • Revisions / corrections / submission Completion 22-24 42-48 • PGR6 Examination Report • PGR7 Thesis Access Consent form or PGR8 Restriction of Access to Thesis form • PGR12 E-thesis Submission Declaration form • Submission of hardbound thesis copy / FRAB / AC approval Figure 2.3: Research degree stages and progression 9103 Admission 3.1 Entry requirements 3.1.1 Entry to the Ph.D., Ph.D.-track and Master’s registers The entry requirements vary for each research degree, and in all cases should be checked first by prospective applicants. Full details on entry requirements for DCU’s research programmes are given on the Registry webpage for entry requirements. 3.1.2 Entry to Professional Doctorate programmes The entry requirements differ for each of the Professional Doctorate programmes, and prospective applicants are referred to the programme webpages for more information: • Doctorate in Psychotherapy • Doctorate in Education 3.1.3 Recognition of Prior Learning (RPL) The recognition of prior learning (RPL) is inherent to DCU. The purpose of RPL is specifically to support students with diverse prior learning experiences who, based on this prior learning, are judged to be suitably prepared for postgraduate study and who can greatly benefit from such study. Students are admitted to research programmes through recognition of prior accredited and experiential learning, or a combination of both. Normally admission is to the research Master’s register in the first instance. More detail is available in the Recognition of Prior Learning (RPL) Policy for Research Programmes. 3.1.4 English language entry requirements A sufficient level of English language achievement is both necessary and important in order to undertake a research degree in DCU, in terms of: i. the effectiv e conduct of research and the interaction of the student with peers and staff (which have follow-on implications for wider student and staff welfare and safety, as well as equipment usage and appropriate interaction with technical support staff and other staff in the University), ii. the ability of the student to effectiv ely and fruitfully engage with all modes of instruction and supervision they have available to them, iii. the communication of the research work in various fora (including importantly in the context of examinations), and iv. the expectations of other stakeholders around English language attainment levels of DCU graduates. Non-native speakers of English are required to provide evidence of their English language competency as part of their application. In the case of successful applications, non-EU students will also require a formal English qualification for visa purposes. Full details on the English language requirements can be found on our Registry webpage for English language requirements. 12Graduate Research Guide 2014/15 3.2 The application process 1 2 3 4 Check that DCU Define pr oject / prepare draft research proposal; Submit formal Application review (2-4 weeks); entry requirements are met Find potential supervisor; investigate / discuss application to DCU via PAC Applicants notified of outcome funding opportunities; Discuss / agree research by email (as issued by PAC) proposal with potential supervisor, agree / apply for funding Figure 3.1: Application process for prospective research students All students must formally apply to the University for admission to the Register, even those who have successfully received funding. The order of steps within this stage depends on the discipline and whether or not the project was pre-defined /advertised. Go to next diagram REGISTRATION PROCESS (Guide Section 4.1.1) 3.2.1 Information for applicants 1. Check that the DCU entry and English language requirements are met Please see Guide Section 3.1 or visit the Registry webpage for entry requirements or the Registry webpage for English language require- ments for full details of DCU’s entry requirements. Meeting the minimum entry requirements does not guarantee admission. The University also ensures appropriate expertise and other resources are available to support the project, that the project is at the appropriate level, and that the applicant has evidenced having the appropriate skillset, motivation and capacity to successfully pursue the specific project and award level. 2. Define a project, find a supervisor and explore funding options All formal, DCU research degree applications require: • A project proposal • Agreement of at least one named, qualified Principal Supervisor to supervise the project • Approval of Head of School of which the Principal Supervisor is a member, or is affiliated to Routes to finding a supervisor, project and funding: a) Respond to a specific research project opportunity offered by a supervisor / School / research centre b) Apply for an advertised scholarship / funding opportunity offered by a funding agency / DCU / individual supervisor / School / research centre (see Guide Section 7.2.1) c) Make contact with a member of academic staff to discuss the possibility of undertaking a research project under their 3 supervision Where to look: Opportunities for postgraduate research (funded and non-funded projects and scholarship funding) are advertised on the Graduate Studies Office Scholarships and Opportunities webpage, on individual School / Faculty webpages, and on funding agency websites (see Guide Section 7.2.1). Potential applicants should also consult DCU’s range of research areas and the research interests of its academic staff via the DCU web site: • DCU key research areas • DCU Faculties and Schools • DCU research centres and institutes 3 Applicants are advised to have an outline of their proposed area of interest/research project before contacting an academic member of staff to discuss the possibility of supervision. 133. Make a formal application to DCU All formal applications to undertake postgraduate research in DCU must be made online through the Postgraduate Applications Centre (PAC). A non-refundable application fee is payable online at the time of application. The Graduate Studies Office ‘How to Apply’ webpage has further details on making a PAC application, including a pre-application checklist, supporting documentation requirements and FAQs. See also Section 3.2.4 below. 4. Assessment of application and notification of outcome Applications are assessed on the basis of the details provided in the PAC Application Form and supporting documentation (see Graduate Studies Office ‘How to Apply’ webpage for more information on application assessment). Applicants may also be called for interview and/ or assessed on the basis of written work/proposed area of research. The assessment process normally takes 2-4 weeks from the date of receipt of all documentation. Applicants will be notified by email regarding the outcome, and receive a formal letter of offer. 3.2.2 Information for supervisors Potential supervisors are directed to DCU’s Guide for Good Practice in the Recruitment and Selection of Research Students which draws 4 heavily on recent relevant publications in the area and sets out the principles of good practice that each School / Research Group can integrate in discipline- or area-specific processes in their recruitment of research students. 3.2.3 Information for Heads of School Heads of School have oversight and approval authority over all applications, subjects to constraints of minimum requirements. An application should not be approved until the Head of School is satisfied that necessary resources are in place, and responsibility for fee liability over the expected period of registration is clear. The Head of School ensures that entry requirements are met, supervision is appropriate, that the supervisor has the capacity for a new student, and that appropriate resources are in place for the project and student support. The Head of School also ensures that a supervisory panel is put in place for each new student within 3 months of initial registration, and that Registry is informed of its composition. Further details are provided in Academic Roles and Responsibilities in Graduate Research and the Guide for Good Practice in the Recruitment and Selection of Research Students. 3.2.4 Other issues to be considered before making a formal application Is there a closing date? Most research applicants can apply and start at any time during the year, and most aim to start in September to align with the beginning of the academic year and thereby maximise time for fees paid. Some research programmes (e.g. Professional Doctorates) have a specified closing date - applicants should check with their potential supervisor if a closing date applies. Is a visa required for study in Ireland? Current immigration and visa regulations are detailed on the International Office ‘Pre-Arrival Information’ webpage. In the case of successful applications, non-EU students will require a formal English qualification for visa purposes. How will the research project be funded and what will the funding cover? See Guide Section 7 for more information on funding and grants. How much are the fees? Research fees differ depending on the research discipline and whether the applicant is full-time or part-time, and categorised as EU or Non-EU (see Finance Office EU/Non-EU Fees Criteria webpage). For further details on fees see Guide Section 7 or visit our Finance Office Fees booklet. 4 Including “Good Practice in the Organisation of Ph.D. Programmes in Irish Higher Education” (IUQB, 2009), “The European Charter for Researchers: The Code of Conduct for the Recruitment of Researchers” (EC, 2005) and “Doctoral Programmes in Europe’s Universities: Achievements and Challenges” (EUA, 2007). 14Graduate Research Guide 2014/15 Are there any School/Faculty conditions? Applicants should check if the School/Faculty require any other information or have other requirements before a formal application is submitted. Does the Recognition of Prior Learning (RPL) Policy for Research Programmes apply? See Guide Section 3.1.3. More detail is available in the Recognition of Prior Learning (RPL) Policy for Research Programmes. What are the specific details needed at registration? The following details should be confirmed prior to the submission of an application: • The specific r esearch degree and associated programme code and register (Master’s, Ph.D.-track, Ph.D.) to which the applicant is applying • The study mode (full-time / part-time) • The expected duration of the research degree Other details which can be discussed between applicant and potential supervisor prior to application include the day to day work 5 involved in the project, the School requirements for learning support duties , research facilities and other supports on campus, performance monitoring and examination procedures, and opportunities for additional training during the research degree. 5 See Guidance on Postgraduate Research Student Learning Support Duties 154 Registration and Induction 4.1 Registration and student records 4.1.1 Initial registration Following a successful application via the Postgraduate Applications Centre (PAC) new research students receive an email from PAC followed by a welcome letter from the Registry which includes instructions on how to register. All new research students must register at the start of their research degree (and at the start of each subsequent year, subject to satisfactory progress - see Guide Section 9). Registration is a separate process to the PAC application, and is required of all new students. New students commencing in September can register online during the specified registration period (see the Academic Calendar for dates), using the login information provided in the letter issued by Registry. New students commencing during October-August must register ‘manually’, by attending Registry in person with the required documentation. Details on how to register is provided annually by Registry via the web and student portal pages. See also the registration section of Registry’s website. During online registration students must: • Accept the rules and regulations of the University for the coming year • Register for their programme of study • Confirm the gr aduate training modules they wish to take 6 • Pay the relevant fees, if applicable • Amend any biographical details for the coming academic year • Print confirmation of r egistration for student ID card collection Following successful online registration, students may then go to Registry located in the Henry Grattan building to collect their student ID card and must bring the following: • Student ID number • Current valid passport • Confirmation of r egistration • Evidence of Fee payment or if in receipt of external funding, a letter of confirmation of funding. In the context of maintaining correct student records and obtaining access to facilities and training where required, all students should do the following: • Ensure they are properly registered • Check their email inbox regularly • Ensure that their student card has swipe access to required areas on campus including the library, labs, car parks and other restricted areas • Register online to gain access to the Library Patrick J. Wright Research Commons (see Guide Section 6.6) • Register for and attend orientation and induction for postgraduate research students 6 Not relevant when the student’s fees are paid by the School / research centre. In cases where a student’s fees are funded, the student must submit a copy of the funding agreement / offer letter to the Fees Section of the Finance Office. 16Graduate Research Guide 2014/15 • Attend any local School / Faculty / Research Centre induction for research students • Register for graduate training elements, with their supervisor’s approval • Notify Registry and their School of any change in biographical details Note on the ‘Registration Grace Period’: New research students who register during the ‘Registration Grace Period’ (2nd March to September) will register as Year 1 students, and must register again as Year 1 students in September/October for the next academic year. See Guide Section 7.1.2 for details on fee implications. 1 2 3 Confirmation email Student registers online, or manually, Student collects Student ID from PAC with offer of as required, for research card from Registry (list of place, and a welcome letter programme and modules; pays fees; docs required) issued by Registry prints confirmation of registration Figure 4.1: Registration process for a new research students See previous diagram APPLICATION PROCESS (Guide Section 3.2) Go to next diagram PAYMENT PROCESS (Guide Section 7.3.1) 4.1.2 Registering for graduate training In DCU, ‘Graduate Training’ refers to credit-bearing, discipline-specific and generic modules known as Graduate Training Elements (GTEs), as well as shorter one-off events and training classes. See Guide Section 8.1.2 for more information. GTE registration Supervisor approval is mandatory in order to register for GTEs - this is to ensure that the training chosen fully supports the completion of the student’s research project, and that the time available to the core research and its associated activities is not compromised (see Guide Section 8.1). It is the responsibility of supervisors and students to agree what GTEs a research student can undertake in any given year prior to registration for that year. For Continuing Students, supervisor(s) should indicate approval for graduate training in the student’s Annual Progress Report each year (see Guide Section 9.2). While the range of GTEs on offer is reviewed on an annual basis it is envisaged that many elements will be on offer from year to year. Students may therefore have the opportunity to register for an element in a subsequent year if it isn’t possible or appropriate for them to register for it in the current academic year. Faculty Graduate Training Elements (GTEs) are registered for online via the normal DCU registration process (see the registration section of Registry’s website), while one-off non-accredited workshops / seminars typically involve local registration via the Graduate Studies Office training webpage. Students taking graduate training at DCU must register for both their core research project and their associated GTEs. Once registered, the registration details appearing on a student’s portal page will appear as follows: CORE Research Module code: e.g. RSPD01 Research Thesis Note: this code will differ from student to student, depending on the level of research programme and their year of study, i.e: RSPD Research Thesis Ph.D. RSPT Research Thesis Ph.D.-track RSPM Research Thesis Master’s 01 Year 1 02 Year 2, etc. 17OPTIONAL Faculty Graduate Training Programme code: e.g. GTEBS/GTEHSS/GTEEC/GTEFSH Students registered for graduate training elements will see their Faculty’s graduate training programme code displayed, i.e: GTEBS Graduate Training Elements – DCU Business School OR GTEEC Graduate Training Elements – Engineering & Computing OR GTEHSS Graduate Training Elements – Humanities & Social Sciences OR GTEFSH Graduate Training Elements – Science & Health INDIVIDUAL Graduate Training Element codes: e.g. GS601 Along with the faculty graduate training programme code, the codes for the individual GTEs chosen at registration will also appear. For example, GS601 is an individual, generic graduate training element, available to students in each faculty, entitled ‘Intellectual Property & Commercialisation’. Once registered, students can see their own graduate training registration details on their portal pages (alongside their core research programme registration). Students will have an opportunity to change their registrations, having consulted with their supervisors, via their student portal pages, as part of the normal ‘Change of Mind’ process - check the Academic Calendar for ‘Change of Mind’ deadlines. All registration issues / queries should be directed to the Postgraduate Enrolment Officer in Registry by emailing Credit accumulation for Graduate Training Elements Research students are encouraged to undertake graduate training, but the number of modules should be appropriate for their research degree (see Guide Section 8 for more details on selecting appropriate graduate training options). Full-time Ph.D. students are permitted a maximum of 90 credits over the four years of their degree. Where more than 20 credits are taken, the University recognises the student as being on a ‘structured path’ (see below). The maximum allowed for full-time Master’s students is 20 credits over the two years. All Graduate Training Elements (GTEs) achieved are awarded and credited at the final year Faculty Research Awards Board (FRAB) (see Guide Section 11.6). In cases where a student successfully completes a GTE but does not complete the postgraduate research programme, they still receive credits for these elements when exiting the University. Structured pathways and programmes While successful completion and examination of the research thesis is the basis for the award of the Ph.D. degree, on a structured 7 pathway / programme additional training elements are included to support the primary research activity and personal and professional development. These include education and training activities in discipline-specific topics, research skills and generic/transferable skills. The selection of elements is aligned with the students’ Personal Development Plan (PDP) (see Guide Section 8.6.1), can be 8 thematically focused, and relate to declared outcomes and graduate attributes in line with national and international best practice . See the Graduate Studies Office Structured Programmes webpage for a list of current structured pathways and programmes. 4.1.3 Inter-institutional mobility: registration and credit transfer Some research students, for example those undertaking a recognised multi-institutional structured programme or in cases where a collaborative / consortium agreement exists, may undertake training in other institutions where such opportunities are available, but must first seek the approval of their DCU supervisor and must also be accepted by the host institution. Each institution / training provider has their own registration process and procedures for issuing results to visiting students. It is the responsibility of the student to ensure they are correctly registered for, and receive official results from, the training provider. 7 Candidates who wish to pursue a structured PhD programme will undertake discipline-specific modules, research skills courses, and generic and transferable skills courses, as agreed in their Personal Development Plan (PDP) (see Guide Section 8.1.3), to the value of at least 20 ECTS credits, no more than 90 ECTS credits, but typically in the range 30 - 60 ECTS credits. Normally 10 ECTS credits will relate to research skills, transferable and generic skills modules (Academic Regulations for Postgraduate Degrees by Research and Thesis, Section 1.1.2). 8 For example, see Guide Section 1.2.3 for details of the Irish Universities Association Ph.D. Graduates’ Skills Statement (IUA, 2008) and Vitae’s Researcher Development Framework (RDF), (Vitae, 2011). 9 IUA Inter-Institutional Agreement on Collaborative Graduate Programmes: Information for Research Students going to a host institution to undertake graduate training 18Graduate Research Guide 2014/15 Details of the registration process to be followed for the seven Irish universities (DCU, UCD, TCD, NUIM, UCC, UL, and NUIG) are detailed in 9 the IUA Guide available on the Graduate Studies Office Training webpage. Research students undertaking a recognised multi-institutional structured programme can request that their results for modules completed in partnering institutions be added to their DCU record. In this case, all module results, both DCU and non-DCU, are processed at the relevant Faculty Research Awards Board (FRAB) (see Guide Section 11.6), and all successfully completed modules, both DCU and non-DCU, appear on the DCU student’s final award transcript (see Guide Section 11.7). Please note that this currently only applies to s tudents undertaking a recognised multi-institutional structured programme – for a full list of these programmes visit the Graduate Studies Office Structured Thematic Programmes webpages. DCU has Standard Operating Procedures for the Inter-institutional Mobility of Postgraduate Research Students which outline the steps to be taken to enable module delivery, student mobility and credit exchange for DCU postgraduate research students, and research students of DCU’s partner institutions, who are undertaking a module(s) as part of a formally institutionally agreed (i.e. covered by a Memorandum of Understanding or other formal collaborative agreement), thematic, structured or multi-institutional graduate programme. 4.1.4 Registration of visiting research students Research students from other institutions may visit DCU for a number of reasons including, but not limited to, the following: • To undertake a module(s) or lab rotation as part of a multi-institutional postgraduate research programme • To undertake part of their research degree in DCU as part of an International Consortium Agreement • To work alongside a research team or staff member for a short period • To attend short training or educational course • To undertake a single module programme Visiting research students register with the University in one of the following ways depending on the purpose of their visit (see Figure 4.2): Purpose of Visit Registration Process To undertake a module(s) or lab rotation as part of a structured multi-institutional postgraduate R26H Form programme / consortium agreement Submitted to Registry To undertake a DCU accreditated educational course or modules R26 Form Submitted to Registry To work alongside a research team or staff member for a short period Visitor ID Form Submitted to Human Resources Figure 4.2: Registration process for visiting research students The R26 and R26H registration forms, which include full instructions, are available on the Registry website. More information for international research students visiting DCU is provided in Guide Section 4.3. The Visitor ID Form is available on the Human Resources Department website. 1920Graduate Research Guide 2014/15 214.2 Induction and orientation 4.2.1 Induction and orientation for new research students An annual orientation programme is offered to new research students in Semester 1 and is an important part of initiation for all postgraduate students (see the Graduate Studies Office New Students webpage). The programme involves an orientation day at the end of September which provides new research students with vital information about DCU and the opportunity to meet other new postgraduate students, and an extended programme of information sessions which run through semester 1. Attendance is not mandatory but is strongly encouraged. The day-long programme in September is split in two with one half focusing research-only issues, and the other on issues relevant to the broader postgraduate population: Part 1: new research students only • Introduction to postgraduate research in DCU • Overview of DCU’s research landscape • Library Research Support Services, • The postgraduate research experience: a student’s perspective Part 2: all new postgraduate students (pursuing taught and research programmes) • The Learning Environment at DCU • Information Systems and Services • Health & Safety • Student Support and Developmental Opportunities • Information stands for key offices and services in DCU where new students can meet staff and ask questions: • Registry / Finance Office • Information Systems and Services • Clubs & Societies / Recreational Opportunities / SU • Health & Safety / Security on campus • Student Support & Development • Library • Alumni Office • Graduate Studies Office A series of seminars and workshops are offered through Semester 1 to continue facilitating new students as they embed in DCU (see the Graduate Studies Office New Students webpage. The emphasis here is to help students settle in and be productive quickly; the time is well invested. Details are published on the web in September and also provided to students on registration. The programme is co-ordinated by the Graduate Studies Office and typically includes sessions such as the following: • Who’s who, and how not to get lost in the research process • International Office briefing for non-EU students • How to plan your Ph.D. • Overview of graduate training opportunities for research students • Managing ideas: Commercialisation and entrepreneurship • Research Integrity • Library tools and services for researchers • Using citation databases to track research for your literature review, • Finding Theses and Dissertations • Services and Altmetrics for your Research • Managing Information using RefWorks Provision for orientation is also made to new research students who arrive in DCU throughout the academic year – all presentations from Orientation programme are uploaded to the Graduate Studies Office New Students webpage, including links to key webpages and 22

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