How long between Thesis submission and viva

sample letter for submission of thesis and submission of thesis letter | download free pdf
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Dr.CherylStam,New Zealand,Researcher
Published Date:04-07-2017
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THESIS/DISSERTATION SUBMISSION & EXAMINATION IN UM S T E P -BY - S T E P G U I D E Final Submission Submission of of Thesis/ Examination Thesis/ of Thesis/ Dissertation Dissertation Dissertation for for Examination Graduation 2 S U B M I S S I O N O F T H ES I S/ A. D I S S ERT AT ION F O R E X A M I NATI ON STEP 1: Make sure all candidature requirements imposed by the University as well as your respective faculty have been fulfilled prior to submission of thesis/ dissertation.  Language Requirement  Thesis Seminar (seminar before  Research Methodology thesis submission) - Applicable to  Proposal Presentation PhD candidates by Research (seminar in the first 2 semester  Publication Requirement (must for Master or first 4 semesters provide proof of acceptance before for PhD) Committee of Examiners’ meeting  Candidature Defence and/or viva voce) 3 S U B M I S S I O N O F T H ES I S/ A. D I S S ERT AT ION F O R E X A M I NATI ON STEP 2: Finalize your thesis/ dissertation according to Guidelines for the Preparation of Research Reports, Dissertations and Theses. Available on http://ips.um.edu.my 4 S U B M I S S I O N O F T H ES I S/ A. D I S S ERT AT ION F O R E X A M I NATI ON STEP 3: Submit your 3 Months Notice at least 3 months before the actual date of thesis/dissertation submission to allow timely nomination of examiners and approval of thesis/dissertation title. R E S E A R C H M O D E M I X E D M O D E Log in to MyUM Student Portal Complete the 3 Months Notice (http://myum.um.edu.my/) Submission form and submit to and go to Research Thesis your respective faculty. Thesis/Dissertation Dashboard 5 S U B M I S S I O N O F T H ES I S/ A. D I S S ERT AT ION F O R E X A M I NATI ON STEP 4: Notify your supervisor(s) to  verify and endorse your notice submission,  approve the title of thesis/dissertation,  nominate the Internal and External Examiners. STEP 5: Check with the respective faculty whether the title of thesis/dissertation has been approved. This may take up to 2-3 months. 6 S U B M I S S I O N O F T H ES I S/ A. D I S S ER TATI ON F O R E X A M I N AT ION STEP 6: Complete Submission of Thesis/ Dissertation for Examination form. STEP 7: After receiving notification from the faculty regarding the approval of thesis/dissertation title, submit five (5) softbound theses/ dissertations and its soft copy (pdf.) together with the completed form to:  Postgraduate office of respective faculty for Master’s candidates  Thesis Unit, IGS for Doctoral candidates 7 S U B M I S S I O N O F T H ES I S/ A. D I S S ERT AT ION F O R E X A M I NATI ON Upon submitting your thesis/dissertation for examination, you will NOT be required to register for the next semester unless the Committee of Examiners recommends a re-examination following the Committee of Examiners’ Meeting and/or viva voce. 8 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON WHAT HAPPENS AFTER YOU SUBMIT YOUR THESIS (IPS)/DISSERTATION (Faculty)? 1. Thesis/dissertation is processed within 7 working days after submission  Invitation email to examiners to confirm their acceptance, availability & the correspondence address  Shipping of thesis/dissertation to examiners (2 – 7 days depending on location) 2. Examiner’s reports are expected to arrive 2 months after examiners receive the thesis/dissertation  Reminder notifications to examiners before deadline and follow-up emails (phone calls) if examiners fail to meet deadline  Examination period extension for examiners (if required)  Submission of thesis/dissertation to Reserve Examiner for examination if the delay exceeds 4 months. 9 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON STEP 1: Contact the respective offices to check on the progress of the examination process after 3 months from the date of thesis/dissertation submission. The examination process usually takes around three (3) to four (4) months. However in exceptional circumstances, the process may take longer. 10 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Examiners will evaluate the following aspects of your thesis/dissertation: The option of writing thesis in the format of published papers is only available for Doctoral candidates. 11 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON STEP 2: On receipt of all reports from the examiners, the respective faculty will arrange for the Committee of Examiners’ Meeting and/or viva voce. The faculty will notify the candidate normally 2 weeks before the scheduled date. 12 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Possible Outcomes of Thesis Examination DOCTORAL DEGREE 1) Awarded the degree and Distinction for thesis, subject to the stipulated rules and conditions. 2) Attained sufficient academic merit for the award of the degree without amendments/ corrections to the thesis. 3) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the thesis within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the Supervisor. 4) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the thesis within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the Internal Examiner. 13 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Possible Outcomes of Thesis Examination DOCTORAL DEGREE (Cont.) 5) Required to undertake further work and submit the thesis for Reexamination within a period of 6 to 12 months from the date of Senate. 6) Failed to attain sufficient academic merit in the thesis examination for the Doctoral degree and it is recommended to Senate that a Master’s degree be awarded subject to the candidate fulfilling the requirement for the award of the Master’s degree. 7) Failed to attain academic merit and it is recommended to Senate that the candidate has failed in the thesis examination and is not allowed to submit the thesis for re-examination. 14 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Possible Outcomes of Dissertation Examination MASTER’S DEGREE (RESEARCH MODE) 1) Awarded the Master’s degree with Distinction – subject to the stipulated rules and conditions. 2) Attained sufficient academic merit for the award of the degree without amendments/ corrections to the dissertation. 3) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the dissertation within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the Supervisor. 15 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Possible Outcomes of Dissertation Examination MASTER’S DEGREE (RESEARCH MODE) (Cont.) 5) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the dissertation within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the Internal Examiner. 6) Required to undertake further work and submit the dissertation for Reexamination within a period of 6 to 12 months from the date of Senate. 7) Failed to attain academic merit and it is recommended to Senate that the candidate has failed in the dissertation examination and is not allowed to submit the thesis for re-examination. 16 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Possible Outcomes of Dissertation Examination MASTER’S DEGREE (MIXED MODE) 1) Awarded the Master’s degree with Distinction – subject to the stipulated rules and conditions. 2) Attained sufficient academic merit for the award of the degree without amendments/ corrections to the dissertation. 3) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the dissertation within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the Supervisor and Internal Examiner. 17 E X A M I N A T I O N O F B. T H ES I S/DI SS ERT ATI ON Possible Outcomes of Dissertation Examination MASTER’S DEGREE (MIXED MODE) (Cont.) 5) Required to undertake further work and submit the dissertation for Reexamination within a period of 3 to 6 months from the date of Senate. 6) Failed to attain academic merit and it is recommended to Senate that the candidate has failed in the dissertation examination and is not allowed to submit the thesis for re-examination. 18 F I N A L S U B M I S S I O N O F C. T H ES I S/DI SS ERT ATI ON STEP 1: Make necessary corrections (if any) to your thesis/dissertation according to the examiners’ reports and comments suggested by the Committee of Examiners within the stipulated time and prepare the Thesis/Dissertation Correction Report. 19 F I N A L S U B M I S S I O N O F C. T H ES I S/DI SS ERT ATI ON STEP 2: Complete the following:  Final Submission of Thesis/ Dissertation for Examination form  Repository Policy (Thesis/Dissertation Embargo) Form 20