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GUIDEBOOK For Preparation and Submission of an Electronic Thesis Office of Graduate Studies University of Nebraska-Lincoln 1100 Seaton Hall Lincoln, NE 68588-0619 (402)472-2875 Last updated November 2011 TABLE OF CONTENTS Statement of Purpose ................................................................................ 1 Academic Integrity ................................................................................... 1 Style Manuals ........................................................................................... 2 Format ....................................................................................................... 3 Approval Prior to the Oral Examination ................................................... 6 Procedures After the Oral Examination .................................................... 7 Masters Program Names and Terminology .............................................. 8 Masters Degrees ................................................................................. 8 Masters Majors ................................................................................... 8 Dual Degrees ...................................................................................... 9 For Further Assistance .............................................................................. 9 Samples ................................................................................................... 10 Sample A – Thesis Title Page .......................................................... 10 Sample B – Thesis Abstract ............................................................. 11 Sample Page Format ......................................................................... 12 Sample Page for a Landscape-Oriented Table ................................. 13 UNL Printing Services Binding Procedures ........................................... 14 Dr. Laurie Bellows Assistant Dean of Graduate Studies STATEMENT OF PURPOSE This Guidebook summarizes the procedures that are followed by the Office of Graduate Studies in assisting masters students in preparing their theses for final approval. It is important that the student be familiar with the information presented in this Guidebook and observe all the regulations and procedures governing the preparation and submission of the abstract and thesis. For specific deadline dates, refer to INTRODUCTION An electronic thesis is a document that is expressed in a form simultaneously suitable for machine archives and worldwide retrieval. Preparation of these documents may be done using nearly any word processor or document preparation system, incorporating relevant multimedia objects, without the requirement to submit multiple copies on paper. In many ways the submission of an electronic thesis is the same as submission of a “hard copy” thesis. It is important that the Masters Programs Specialist review the document prior to submission as it must be in appropriate form for Digital Commons. ACADEMIC INTEGRITY Plagiarism is defined as presenting the work of another as one's own (i.e., without proper acknowledgment of the source) and submitting examinations, theses, reports, speeches, drawings, laboratory notes or other academic work in whole or in part as one's own when such work has been prepared by another person or copied from another person. Each student is responsible for adhering to the highest standards of academic integrity. In support of that expectation, the Office of Graduate Studies encourages any student with concerns or questions to discuss them with our Masters Specialist, a faculty advisor, or other qualified faculty or staff. For more information, go to 1 STYLE STYLE MANUALS Theses should conform to one of the following style manuals: American Mathematical Society. A Manual for Authors of Mathematical Papers. Providence, RI: Author. American Political Science Association Committee on Publications. Style Manual for Political Science. Washington, DC: Author. American Psychological Association. Publication Manual of the American Psychological Association (revised). Washington, DC: Author. Campbell, William Giles. Form and Style in Thesis Writing. Boston: Houghton-Mifflin Company. Modern Language Association. MLA Handbook for Writers of Research Papers. New York: Author. Turabian, Kate L. A Manual for Writers of Term Papers, Theses, and Dissertations. Chicago: University Press. Please keep in mind that some style manuals have as their purpose the preparation of manuscripts for publication, not the preparation of theses. Therefore, some theses features (i.e., title page, abstract format, table of contents, absence of running heads) will be different than those suggested for manuscript preparation. If you have any questions concerning style, please contact the masters program specialist at 402-472-2875. Also, some departments have designated a specific style manual for their theses. These are listed below. DEPARTMENTAL STYLE MANUALS The following major departments have designated a specific style manual for their theses and dissertations. Always check with your advisor or department chair to determine which style/format is preferred. Actuarial Science Geosciences Physics and Astronomy  A Manual for Authors of Mathematical  Geowriting or Suggestions to Authors,  American Institute of Physics Style Papers U.S. Geological Survey or Suggestions to Manual Authors, Canadian Geological Survey, Anthropology Political Science supplemented by A Manual for Writers of  American Anthropologist  Style Manual for Political Science, Term Papers, Theses, and Dissertations. American Political Science Association  A paper may be prepared in format Business College, Accountancy Committee on Publications required by a specific journal if the paper  A Manual for Writers of Term Papers, is to be submitted as is for publication. Sociology Theses, and Dissertations or Form and Style in Thesis Writing  Current style sheet of the American Journalism Sociological Review or American Journal  Publication Manual of the American Business College, Marketing of Sociology, supplemented by A Manual Psychological Association  Current style sheet of The Journal of for Writers of Term Papers, Theses, and  MLA Handbook for Writers of Marketing Research or The Journal of Dissertations Research Papers, Theses, and Consumer Research Dissertations Theatre Arts Communication Studies  Harvard Law School Blue Book  MLA Handbook for Writers of  Publication Manual of the American Research Papers, Theses, and Mathematics and Statistics Psychological Association or MLA Dissertations  How to write mathematics (Steenrod, Handbook for Writers of Research Halmos, Schiffer and Dieudonne’), for Papers, Theses, and Dissertations style. Community and Regional Planning  AMS Author Handbook for general  A Manual for Writers of Term Papers, advice on TeX. Theses, and Dissertations English  MLA Handbook for Writers of Research Papers, Theses, and Dissertations 2 FORMAT The thesis and abstract must be typed. Acceptable type includes a dark print from a letter-quality laser or inkjet printer. Font size should be no less than 10 point. Theses in PDF format are submitted to Digital Commons once approved as final by the advisor and approval of the format by the Masters Program Specialist. This is done prior to beginning the depositing process in the Graduate Studies office. FORMAT: GLOBAL PAGE SETTINGS After you have written your thesis, you must prepare the electronic version for submission. Overall, it is important to submit a thesis that has a consistent appearance throughout. All the pages in your thesis should follow a general format regarding page numbering, margins, and line spacing. PAGE NUMBERING Except for the title page and abstract, number all pages in your thesis. Page numbers appear in page headers. Consult the help files for your software on how to set up "Page Headers." Number the pages in the front matter with small roman numerals (i, ii, iii, iv, etc.), placed at the upper right of the page. However, the page number for the Title Page (i) and the pages of the Abstract (ii...) should not appear on the page(s). Number all pages through the body and back matter with arabic numerals (1, 2, 3, etc.). You should number these pages at the upper right. The page number should be one (1) inch down from the top of the page and one (1) inch from the right side (see page 12). Running heads should not be used. For landscape-oriented tables, the bottom of the table should be on the outside (right) edge of the page. The page number must still be in the upper right corner of the page (See Sample on page 13.) MARGINS All margins, with the exception of the left margin which should be 1.5”, should be no less than 1 inch. (See Sample A on page 12.) This applies to all material including the abstract, headers, footnotes/endnotes and images. If plates or tables are included, they must have the same margins as the text. SPACING Your thesis line spacing should be double-spaced. Single space footnotes/endnotes, bibliographic entries, lists in appendices. FONTS For best readability, normal body text should be 12 point and in the Times-Roman fonts. Font size should be no less than 10 point. Embedded fonts are required. No italics, script, or ornamental fonts. Italics may be used for non- English words and quotations. DOCUMENT DIVISIONS The thesis is divided into front matter, body matter, and back matter. Read further for specific instructions. 3 FORMAT: FRONT MATTER Other Front Matter Title Page These items are listed in the order they would come after the title page. TITLE PAGE FORMAT The format should be prepared according to Sample ABSTRACT A on page 10. See also the listing of graduate majors Each thesis must be accompanied by an abstract that on page 8. has been approved by the student's advisor. Abstracts will be part of the bibliographic record in the library's TITLE online catalog. Abstracts must be limited to 350 This is the full title of your thesis. words in its entirety including the title, author, advisor, etc. It should be double-spaced and AUTHOR formatted according to Sample B on page 11. Do not You alone are the author of your thesis. number the pages of the abstract. The abstract should be placed immediately after the title page of the SCHOOL thesis. The official name of your University is "University of Nebraska". You should not add “–Lincoln” after COPYRIGHT PAGE it. In any work, copyright implicitly devolves to the author of that work. One may make this statement of DEGREE ownership explicit, however, by including a Please refer to the list of degrees on page 8. copyright notice, such as "Copyright 1998, John J. Smith." MAJOR Put the official name for your major. Please refer to DEDICATION (OPTIONAL) the list on page 8. You may provide a dedication. ADVISOR/CHAIR NAME(S) AUTHOR'S ACKNOWLEDGMENTS (OPTIONAL) This is the faculty member(s) who supervised your Here you may acknowledge those that assisted you in thesis. Their title(s) for this page is Professor. No your work. “Dr.” please. No rank should be listed (i.e., Associate, Assistant, etc.). GRANT INFORMATION (OPTIONAL) You may acknowledge any granting institution here. CITY, STATE This should always read "Lincoln, Nebraska". Do TABLE OF CONTENTS not abbreviate Nebraska. Include the chapter and section numbers and title along with the page on which each chapter or section DATE OF DEFENSE OR GRADUATION DATE begins. Put the date you defended or the date of your graduation (e.g., "October, 1996.") Please make sure LISTS OF MULTIMEDIA OBJECTS you have the comma between the month and the date. For each multimedia type (table, graph, diagram, No specific day is required. equation, etc.) list the number and title of the object and the page on which it occurs. 4 FORMAT: BODY MATTER CHAPTER At the beginning of each chapter, place the word "Chapter," the chapter number, and the chapter title in large type. PARAGRAPHS Use the usual paragraph formatting. Indent block quotes on the left and right. FOOTNOTES You may use footnotes and/or end notes. Lengthy footnotes are probably better formatted as end notes. Footnotes in main body text should be numbered consecutively in Arabic numerals, starting with 1. Footnotes should be single-spaced and placed at the bottom of the page to which they pertain unless special instructions are given by the department concerned. MULTIMEDIA OBJECTS Multimedia object types include tables, complex equations, graphs, diagrams, digital pictures, digital video, digital audio, virtual reality, and even computer software that you have developed. Simple Objects: Most simple objects like tables, graphs, and diagrams can be embedded in your thesis using your word processor.  Put the object at the point of reference or "float" it to the top or bottom of the page or to the top of the next page.  Center the object between the left and right margins of the page.  Directly below the object for figures and above for tables, center the type and number according to its position in the chapter (e.g., in Chapter 5 we may have Table 5.1, Table 5.2, and Figures 5.1, 5.2, and 5.3).  Give the object a concise, descriptive title. Complex Objects: More complex multimedia objects require special treatment. They either do not fit naturally on a page or the file size is too large to fit reasonably within a document. For complex objects you must place the type and number of the object along with its concise, descriptive title, centered on a line by itself. In parentheses, include the media encoding (e.g., JPEG) and file size (e.g., 1.5 megabytes). Then you must connect each object title to a separate file containing the object. Many complex multimedia object types have a simple object version (often called "thumbnail") that is a reduction of the picture or one frame of video. If possible, we recommend that you include this reduction in the main document along with a PDF link to the complex object. Be sure that you submit the object file(s) along with your thesis. FORMAT: BACK MATTER The back matter contains the references (bibliography) and appendices. REFERENCES Consult your departmental guidelines for the standard forms for citation. APPENDICES The student may include the source code or output of computer programs as an enumerated appendix. Place figure references with PDF links to multimedia objects here also. Exactly as you treated each chapter, place the word "Appendix," the appendix letter or letters, and the appendix title in large type at the beginning of each appendix. Appendices are enumerated alphabetically from A to Z, then AA, AB, and so on to ZZ, then AAA, AAB, etc. 5 APPROVAL PRIOR TO THE ORAL EXAMINATION For specific deadline dates, refer to PREPARATION ADVISER APPROVAL The master's thesis in its preliminary form must be approved by the adviser prior to applying for the final oral examination or waiver. The adviser indicates approval of the preliminary thesis and planned examination procedure by signing the Final Examination Report form. Download, print, and complete the Final Examination Report Form from the Graduate Studies website: SUBMISSION GRADUATE STUDIES APPROVAL At least four weeks (three weeks in summer) prior to the date of the oral examination, the Final Examination Report form must be submitted to the Office of Graduate Studies. Electronically submit the thesis, including title page and abstract, to Terri Eastin, master's specialist, at for preliminary review and approval at least two weeks (one week in summer) prior to the oral defense or by the posted deadline. If the oral examination is waived, the deadline for this check is two weeks prior to the last published date for holding oral examinations. The Masters Programs Specialist prefers to receive the preliminary copy of the thesis electronically, as an email attachment rather than on paper. The thesis and abstract will be reviewed for format requirements, type of print, etc. The thesis does not have to be in final form for this check. CHANGES The Adviser has the right to recommend changes in the abstract and the thesis at the time of the final oral examination. Such changes, should they be requested, normally are made by the student in consultation with the Adviser and are incorporated in the final versions of the abstract and adviser that will be uploaded to Digital Commons in Love Library. 6 PROCEDURES AFTER THE ORAL EXAMINATION Beginning January 2010, master’s students who’ve completed a thesis will be able to submit their theses electronically through Digital Commons. After May 7, 2010, electronic submission of theses will be required for all thesis-option master’s students. PREPARATION 1. Once you have passed your final oral defense, make any changes to your written thesis as required by your adviser or committee. Obtain the appropriate signatures of all committee members on your Final Examination Report Form. 2. Convert the final thesis to a PDF file and submit it to Terri Eastin for final review as an email attachment. 3. Once you receive email notification that your format has been reviewed and approved, upload the file to the Digital Commons at Use these two links on that page:  Where to deposit your master’s thesis in the UNL Digital Commons: Click it, then click Download. In that document, find your degree-granting program and click its link. This takes you to the page for your program's series.  Step-by-step Guide to Uploading Your Master’s Thesis in UNL Digital Commons: Instructions for uploading your thesis. Embargoes: If you think you might need to place a restriction on your thesis for patent or security reasons, consult your adviser. Master's theses can be embargoed from public access with the approval of the Office of Graduate Studies. Theses may be embargoed to allow the authors to file patent applications, establish definitive zoological nomenclature, protect proprietary research results, or publish creative works commercially. Prior approval must be obtained from the author's academic department and the Office of Graduate Studies before submission. A thesis will not be viewable or accessible during its embargoed period. After the restriction expires, your thesis will be publicly available through UNL’s Digital Commons. 4. When you have successfully uploaded your thesis file to Digital Commons, you’ll receive email confirmation. Print the email confirmation. DEPOSITING THE THESIS This process must begin in the Office of Graduate Studies before 4:00 PM. 1. OFFICE OF GRADUATE STUDIES, 1100 SEATON HALL Bring these items to Terri Eastin: the printed email confirming upload to Digital Commons, your Final Examination Report Form, two paper copies of your abstract, and one copy of your title page. 2. OFFICE OF THE DEAN OF LIBRARIES, 318 LOVE LIBRARY Present the upload confirmation and one copy of your title page and abstract, then have your Final Examination Report Form signed. 3. CASHIER, 121 CANFIELD ADMINISTRATION BUILDING Pay the 25 digital archiving fee at the cashier's window and have your Final Examination Report Form signed. One copy of the cashier’s receipt should be attached to the Final Examination Report form; the other copy is for your records. 4. OFFICE OF GRADUATE STUDIES, 1100 SEATON HALL Bring the completed, signed Final Examination Report Form to Terri Eastin at 1100 Seaton Hall. And you’re done. Now celebrate 7 MASTERS PROGRAM NAMES AND TERMINOLOGY MASTERS DEGREES GRANTED AT UNL Master of Agriculture (M.Ag.) Master of Fine Arts (M.F.A.) Master of Architectural Engineering (M.A.E.) Master of Legal Studies (M.L.S.) Master of Arts (M.A.) Master of Music (M.M.) Master of Arts for Teachers (M.A.T.) Master of Professional Accountancy (M.P.A.) Master of Business Administration (M.B.A.) Master of Science (M.S.) Master of Community and Regional Planning (M.C.R.P.) Master of Science for Teachers (M.Sc.T.) Master of Education (M.Ed.) Master of Secondary Teaching (M.S.T.) Master of Engineering (M.Eng.) MASTERS MAJORS A major in Graduate Studies is the area of academic or professional concentration approved by the Board of Regents in which the student chooses to qualify for the award of a graduate degree. At the University of Nebraska-Lincoln, the following majors lead to the masters degrees indicated: Accountancy - M.P.A. Geography - M.A. Education Actuarial Science - M.S. Geosciences - M.S. Educational Administration - M.A., M.Ed. Agricultural Economics - M.S. History - M.A. Educational Psychology - M.A. Agriculture - M.Ag. Horticulture - M.S. Special Education - M.A., M.Ed. Agronomy - M.S. Journalism and Mass Communications - M.A. Speech-Language Pathology & Audiology - M.S. Animal Science - M.S. Leadership Education - M.S. Teaching, Learning & Teacher Education - Anthropology - M.A. Legal Studies - M.L.S. M.A., M.Ed. Architecture - M.S. Mathematics - M.A., M.S., M.A.T., M.Sc.T. Art - M.F.A. Mechanized Systems Management - M.S. Engineering Art History – M.A. Modern Languages & Literatures - M.A. Engineering - M.Eng. Biochemistry - M.S. Music - M.M. Agricultural and Biological Systems Biological Sciences - M.S. Natural Resource Sciences - M.S. Engineering - M.S. Biometry - M.S. Nutrition - M.S. Architectural Engineering - M.A.E., M.S. Business - M.A., M.B.A. Nutrition & Health Sciences - M.S. Chemical Engineering - M.S. Chemistry - M.S. Philosophy - M.A. Civil Engineering - M.S. Child, Youth & Family Studies - M.S. Physics & Astronomy - M.S. Construction – M.S. Communication Studies - M.A. Political Science - M.A. Electrical Engineering - M.S. Community & Regional Planning - M.C.R.P. Psychology - M.A. Engineering Mechanics - M.S. Computer Science - M.S. Sociology - M.A. Environmental Engineering - M.S. Economics - M.A. Statistics - M.S. Industrial & Management Systems English - M.A. Survey Research and Methodology - M.S. Engineering - M.S. Entomology - M.S. Textiles, Clothing & Design - M.A., M.S. Manufacturing Systems Engineering - M.S. Environmental Health, Occupational Health Theatre Arts - M.F.A. Mechanical Engineering - M.S. & Toxicology - M.S. (joint program with Veterinary Science - M.S. Telecommunications Engineering - M.S. UNMC) Food Science & Technology - M.S. Interdepartmental Area 8 DUAL DEGREE PROGRAMS The professional program leading to the juris doctor degree is provided through the University of Nebraska College of Law. A number of dual degree programs are offered in cooperation with the College of Law and the Office of Graduate Studies. Presently, joint law/graduate degree programs exist with the departmental areas of accountancy; business administration; community and regional planning; economics; educational studies; political science; and psychology. In addition, a dual-degree program is offered by the departments of architecture (MArch) and community and regional planning (MCRP); architecture (MArch) and business (MBA); MArch/MEng with construction emphasis; and civil engineering (MS) and community and regional planning (MCRP). For more information, refer to the dual program descriptions in the Graduate Bulletin at under the appropriate departmental entry. FOR FURTHER ASSISTANCE If you have questions regarding your graduate program or the preparation of your thesis, please contact the Masters Programs Specialist in the Office of Graduate Studies at 472-8665. SAMPLES The following sample pages illustrate various aspects of layout and formatting of title, abstract, and body pages. 9 SAMPLE A: THESIS TITLE PAGE SELF-REFERENCE AND ENCODING SPECIFICITY EFFECTS ON THE RECALL OF EXPOSITORY TEXT by Gail M. Sikking A THESIS Presented to the Faculty of The Graduate College at the University of Nebraska In Partial Fulfillment of Requirements For the Degree of Master of Arts (or appropriate degree) Major: Educational Psychology or Major: Interdepartmental Area of _ _ _ _ _ _ _ _ _ _ _ __ _ (see attached listing of Graduate Majors) Under the Supervision of Professor Ann Calkins Brown Lincoln, Nebraska May, 2010 (Date should be either month and year of oral examination or month and year of graduation) 10 SAMPLE B: THESIS ABSTRACT SECULAR AGNOSTICISM: THE EVOLUTION OF PUBLIC OPINION TOWARD THE FEDERAL GOVERNMENT, 1910 - 1980 Kathryn Marie Smith, M.A. (or appropriate current degree sought) University of Nebraska, 2010 (Year of Graduation) Adviser: Rodger S. Edmunds (The abstract for the thesis or thesis MUST NOT CONTAIN MORE THAN 350 WORDS in its entirety, including the number of words for title, author, etc. It should be formatted as indicated here, with line spacing double for theses and 1.5 for thesiss.) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 11 Place page number one inch (1") from the top. 1 SAMPLE PAGE FORMAT All text and diagrams must be printed within these margins. (1.5") (1") (1") 12 SAMPLE LAYOUT FOR LANDSCAPE-ORIENTED TABLE 13 TITLE of TABLE Contents of Table THESIS BINDING PROCEDURES For Personal or Departmental Copies WHAT TO DO Bring your dissertation to UNL Printing Services, 1700 Y Street, 472-2146. Please bring your file - in PDF format to insure the formatting (preferred) OR - hard copy to be scanned Get a binding order form from the front desk and fill it out. Printing Services requests that all copies ready for binding be delivered to them by 5:00 PM on Thursday. Copies can still be brought to Printing Services on Fridays with the hope that the Bindery has not picked up the orders. If the Bindery has already picked up the orders, your order will be sent out the following Friday. Binding orders will be returned on Friday, one week after being sent out. Copies If copies need to be made: Regular Bond .05 per sheet 25% Cotton Bond .10 per sheet Color Copies .035 per sheet You will be called after the copies are made so that you can proof those copies. All copies need to be proofed and signed off on before getting sent to the Bindery. This can be done either by you or by another person of your choosing. Binding Prices Hard Bound 22.50 ea + tax Over 2" 25.50 ea + tax Soft Bound 13.60 ea + tax Mailing Costs On Campus Free Off Campus 7.50 per book February 2010 14