Report paragraph structure

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Report Writing Structure Overview Report Writing Structure Overview Steps in Writing a Report 1. Choose and refine the topic (Aim, Purpose, Scope) Components of a Report 2. Determine appropriate methods of research (Check with teacher if required) 3. Create Table of Contents Cover letter or Memo Title page 4. Conduct research Synopsis/Executive 5. Collect relevant information from primary and secondary sources Summary/Abstract Table of Contents 6. Organise information under headings (keep notes and references) Introduction Body of the report 7. Write first draft of body to ensure the Aim of the report has been met Analysis of data/Results 8. Write Final draft of body (proof-read and check grammar, spelling, punctuation Conclusion and referencing) Recommendations Reference list 9. Write Conclusion Glossary Appendix/Appendices 10. Write Recommendations (if required) 11. Write Executive Summary or Synopsis (if required) 12. Check Report is organised in correct order 13. Complete page numbers on Table of Contents LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 1 Title Page John Lody, LOD00001111 Header (name and student ID) HOLMESGLEN Name of Organisation Things to remember: Students Working Part Time Your title page must look Title of report good Use different font sizes and Subject name styles/pictures/borders, Diploma of Community Services Work etc. CHCABC2A Social Research The title of your report Course/Unit code should stand out – make it bigger than the rest of Person to whom the report your information. Report for: Jane Wilson is addressed Date of completion is the final due date for the Report by: John Lody research report. Student name Student ID: LOD00001111 Student ID number Due Date: 15/8/2012 Date of completion LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 2 Executive Summary Reports often contain a Synopsis or Synopsis / Executive Executive Summary of approximately Summary/Abstract Many students attempt to balance study and paid work. This 150 words (usually one paragraph). report investigates the advantages and disadvantages International students experience when they work part time while studying full time at Holmesglen. Its purpose is to make Please note: The Synopsis / Executive recommendations to International students who are planning to Summary is to be written after the main work part time while they study. The report found that the most important advantage for students working while studying was body of the report is written. the ability to earn money so as to ease the financial hardships Useful phrases: experienced while living in Australia. The students believed the biggest disadvantage of part time employment is having less This report is time to study. This report recommends students need to The Synopsis or Executive Summary about/investigates/ balance their job and study commitments and try to work less must include a summary of the analyses/discusses… than 20 hours per week. following (Suggestion : each could be Its purpose is to… written in a paragraph): The report found/finds that… The purpose of your report This report The method of your research recommends that… What you found out (conclusion/s) What you are recommending. LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 3 Table of Contents Table of Section heading Contents 1.0 Introduction……………………………………………………… 1 1.1 Aim……………………………………………………………… 1 1.2 Purpose………………………………………………………. 2 Page number 1.3 Scope………………………………………………………….. 2 Heading 1.4 Research methods………………………………………. 2 1.5 General background……………………………………. 2 Sub-headings 2.0 International students studying at Holmesglen……………………..……………………………….. 3 3.0 Advantages of working part time………………………. 4 3.1 Earning money….…………………………………………. 4 3.2 Work experience…………………………………………. 4 3.3 Social experience………………………………………… 4 Headings: Please note: The Table of Contents 3.4 Improve language skills………………………………… 4 should be prepared before writing the 4.0 Disadvantages of working part time…………………… 5 Show headings and sub- report. This is so that it provides a headings of the sections of 4.1 Less time to study………………………………………… 5 logical guide for the organisation of the report. 4.2 Health problems…………………………………………... 5 the information and the writing of the 4.3 Stress……………………………………………………………. 5 Numbering: report. 4.4 Poor wages…………………………………………………… 5 5.0 Conclusion………………………………………………………….. 6 Use the decimal system of 6.0 Recommendations……………………………………………… 7 numbering. Reference List….………………………………………………………… 8 Appendix…….…………………………………………………………….. 9 LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 4 1.0 Introduction Introduction The introduction should include the 1.1 Aim This report will investigate the advantages and disadvantages following information: students experience when they work part time and are studying full time at Holmesglen. Aim Purpose Aim: What is the focus of 1.2 Purpose This report will make recommendations to International Scope this report? students who are planning to work during their study. Research methods General background 1.3 Scope The data for this report was obtained from: Purpose: What does this 30 International students studying full time at Holmesglen report want to achieve? 15 male and 15 female, aged between 18 and 25 4 students from each of the following countries of origin: China, Sri Lanka, India, with the remainder representing other nationalities Equal numbers of students were studying courses in Scope: Think of the Hospitality, Community Services Work and Children’s Services different aspects of the topic you need to While this report focuses on the advantages and investigate. What is going disadvantages of working part time and studying full time, it also considers students’ reasons for working part time. The to be looked at in this report does not consider local or part time students. report? What will not be considered? Include page numbers in the footer Page 1 of 10 LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 5 1.4 Research Methods 1.4.1 Primary Resources Introduction Interviewing international students Research methods: How was the studying full time and working part time information obtained? (questionnaire) (Continued) 1.4.2 Secondary Resources Primary sources (surveys, Books, journals, web pages questionnaires) Secondary sources (books, 1.5 General Background General Background (optional, Australia is an increasingly popular study destination with the internet, etc.) check with your teacher if this is students from around the world wishing to gain a top-quality required): Provide general education overseas. In 2010, over 469,619 international background information on the students were studying in Australia on a student visa. The majority of international students in Australia are studying in topic which helps the reader put the higher education (University) sector, followed by the your research question in Vocational Education and Training (VET) sector and the context. English Language Intensive Courses for Overseas Students (ELICOS) sector (Studies in Australia, 2010). Note: Higher Education students According to statistics issued by Studies in Australia (2010), may be required to provide a Table 1 below shows the international student enrolments Literature Review rather than a for the top five nationalities for 2010, which contributed General Background. 55.6% of Australia’s enrolments in all sectors. China was the largest contributor to the higher education sector (35.5%), the schools sector (43.9%) and the ELICOS sector (33.5%). Citation after paraphrase LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 6 Table 1. International student enrolments in 2010 Introduction (Studies in Australia, 2010) (Continued) Nationality Share of all nationalities % China 126,313 26.9 India 68,758 14.6 Republic of Korea 25,909 5.5 Graphics: Remember to Malaysia 21,451 4.6 number and label the Vietnam 18,920 4.6 figure/diagram/graph/etc. Other 208,268 44.3 All nationalities 469,619 100 LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 7 2.0 International students studying at Holmesglen Body of the When writing the body of your Since its establishment in 1982, Holmesglen Institute has continued to Report report: develop, now offering over 600 programs to more than 50,000 students per year and has been offering courses to international Refer to the Scope. students for more than 20 years. Today there are over 4,000 international students from more than 80 countries around the world Structure your report using studying at the four campuses. The main countries of origin include the same headings and sub- China, India, Sri Lanka, Korea, Vietnam, Japan, Thailand and Hong headings from your Table of Kong (Holmesglen 2009). Contents. Evaluate and analyse your research data under the 3.0 Advantages of working part time chosen heading, and include The majority (78%) of students surveyed indicated that the main any relevant pictorial advantage of working part time was earning money. Very few representations (e.g. graphs, students considered work experience (10%), improving their English maps, diagrams). language skills (7%) and social interaction (5%) as a major benefit of working part time. Remember to include citations for all resources Figure 1. Advantages of working part time used in your report, according to the Holmesglen 80% Referencing Guide. 60% 40% 20% 0% Money Work Improve Social experience English interaction LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 8 5.0 Conclusion Conclusion International students studying in Australia often need to work When writing the conclusion, part time and earn money to pay for their tuition fees and to consider: cover living expenses such as accommodation, food and travel. The findings of the survey revealed that the majority of The information you have students were engaged in part time employment. The most collected, analysed and important advantage for working while studying is the ability to evaluated. earn money so as to ease the financial burden of studying in What conclusions you can Australia. Other benefits include gaining work experience and improving their English language skills. The disadvantages of make from that information. balancing study and work include: having less time to study due to work commitments and other issues such as stress and health problems attributed to shift work, job overload and lack The conclusion: of job satisfaction. In brief, the advantages of working part time outweigh the disadvantages. The effect of part time Must relate to the aim given employment on international students depends upon their in the introduction. ability to manage both study and work. Colebatch (2009, p.1) Must summarise the report’s claims that ‘the best results are obtained when students work findings. between ten and twelve hours and only work during leisure Must not include any new hours’. ideas of findings. Must be written in paragraph form. LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 9 6.0 Recommendations Recommendations Recommendations should specify what should be done to improve or The following recommendations are directed to international students who are planning to work while they study. solve the problem(s) you have examined in your topic. Students should: You must detail: Arrange work around their study and ensure they meet their commitments What could be done. Arrange to work a maximum of 20 hours per week Who should do it. Work full time and earn more money during the How the solutions could be holidays to allow them to focus more on their Recommendations can be studies implemented. written in dot point form. Try to find a job close to where they live or study to eliminate unnecessary travel time Try and stay fit and healthy and include some relaxation and time out from work and study. LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 10 Reference List Reference List A reference list: Colebatch, T 2009, ‘A little work and less play makes uni students brighter’, The Age Quarterly, 30 September, p. 1. Shows the reader where the Emerson, L (ed.) 2007, Writing guidelines, 2nd edn, Thomson, information comes from. South Melbourne, VIC. Includes all the books, articles and websites you Holmesglen 2009, International – Programs, viewed 02 accessed to prepare your December 2011, http://www.holmesglen.edu.au/programs. report, not just what was Kerns, R & Warne, M 2010, Managing study and work cited. effectively, Pearson Education Australia, Melbourne. Should be presented on a separate page. McInnis,C & Hartley, R 2002, Managing study and work: The Must be in alphabetical impact of full-time study and paid work on the undergraduate order. experience in Australian universities, viewed 02 December 2011, www.dest.gov.au/highered/eippubs/eip02_6/eip02_6.pdf. Mullins, G, Quintrell, N & Hancock, L 2010, ‘The Experiences of International and Local Students at Three Australian For more detailed information on how Universities’, Higher Education Research & Development, vol. to reference using the Holmesglen 14, no. 2, pp. 21-231. style, access the Referencing Guide at: Studies in Australia 2010, International students in Australia, www.holmesglen.edu.au/learningcom viewed 27 November 2011, mons http://www.studiesinaustralia.com/why_study_in_australia/int ernational_students_in_australia. LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 11 General rules for report writing: Begin page numbering from Introduction page Begin each section on a new page. Write on one side of the page only. Put your name and student number in the header, and the page number (Page x of y) in the footer. Avoid using “I”, “You” and “We”. Use passive verb forms: “Twenty people were interviewed” NOT “I interviewed twenty people”. When using graphs and tables, refer to them in the text using phrases such as: “Graph 4 shows…” or “…can be seen in Table 5.” Remember to correctly cite the ideas of others, both in the body of the essay and in the reference list, whether you are quoting or paraphrasing. Plagiarism is not permitted. Follow the Holmesglen Referencing Guide. Proof-read carefully and check your spelling. You may use US or UK spelling, but be consistent. Use the same font style and size for all sections headings. In MSWord, use “styles” to select Heading 1, Heading 2, etc. This will help you to automatically generate your Table of Contents. Use 1 ½ line spacing. Source: Academic Skills Unit, Holmesglen LS 14-9-2012 Q:\Learning Comms\Website\studyskills\word_docs\WRITING_ReportWritingStructureOverview.pdf Report Writing Structure Overview 12