How to write a CV examples for Job

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Published Date:04-07-2017
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Copyright © 2015 McGill Career Planning Service HOW TO WRITE A CV We see a lot of CVs at CaPS. Every year we read and review literally thousands of them, for job, intern- ship, grad school and funding applications. They are from students of all levels representing each of the faculties and schools at McGill. While there is definitely room for individual variation, some things clearly work better than others. Use the information, tips and samples in this guide to start writing and organizing your CV, then come to a CaPS CV drop-in or make an appointment for an individual consultation to ensure that your applications are as professional and customized as they can be GETTING STARTED What’s the point of a CV? A CV provides a potential employer with a quick summary/overview of your experience, background and skills to help them decide if you are a good candidate to invite for an interview. CVs are also often required as part of graduate/professional school applications. General guidelines 1. Writing a CV is an art, not a science. The goal is not to force your content into a particular template, but rather to find a format and style that highlights your experience and strengths. The order and emphasis of your sections should also reflect the level of priority of your reader. 2. Put yourself in the shoes of your reader. Can they easily find the information they are looking for? Is it clear why you would be a good fit for the job? 3. Use concrete examples when describing your experience. What did you do/accomplish? 4. Your CV needs to be consistent and clear in terms of its style and format, professional in its content and overall presentation, and as much as possible, specifically targeted to the position/company/field you are applying to. 5. Do your research For your applications to be effective, you need to demonstrate knowledge of the em - ployer and what they are looking for. Be intentional and informed, not generic 6. Length: In Canada, outside of academia, your CV can be up to two pages. There are a few exceptions, in- cluding the management/business sector, which tends to prefer one page. Ask at CaPS if you are unsure about norms for your particular field/geographic area. The “Master CV” - Your first draft To make customizing your CV for each application easier, we recommend compiling a “master CV” that includes everything. This document will likely be several pages long, but since it’s just for you, that’s OK. The idea is to have a comprehensive record of your activities, experiences and accomplishments that you can draw on for future applications. Use the Common CV Components list on the next page to get started. 2 How to Write a CVCopyright © 2015 McGill Career Planning Service COMMON CV COMPONENTS These are the basic components of a CV for a current undergraduate student or recent graduate. While your Contact Information always comes first, the other sections can and should be presented in whichever order is most relevant to the position for which you are applying. Contact Information Experience • Include your full name, phone number and a There are many ways to organize this informa- professional email in an attractive header tion. Early on, general section headings such as “Volunteer Experience” work well. However, • While a mailing address is conventionally in- once you have more experience and want to cluded, use your best judgement depending highlight patterns you have identified, try to on your situation strategically use headers for your experience • Include your website and/or edited LinkedIn section(s) in order to incorporate key skills from URL if relevant the job description. • In North America, personal information such General options include: as age, height and citizenship is not included Work Experience Languages Volunteer Experience Extracurricular Experience • If you speak more than one language, list Career-Related Experience these in order of relevance to the workplace Additional Experience • Indicate your level of proficiency (i.e. basic, intermediate, fluent) Sample targeted headings: Tutoring Experience Computer/Technical/Laboratory Skills Sales and Customer Service Experience Outreach and Marketing Experience • List the specific programs/software or lab Writing and Editing Experience techniques you are familiar with Research Experience Leadership Experience Education Performance Experience Administrative Experience • List all degrees you hold or are working on, most recent first • Include any specializations (major, minor), Certifications/Affiliations/Memberships/ thesis or honours work Additional Training • You can include scholarships and awards as • List any additional certifications or active details here, or in a separate “Awards” section memberships you hold, along with the dates Awards and Scholarships Interests & Activities • List titles, reason for the award (if not clear • Make sure this section is organized and rela- from the title), dates and monetary values (if tively detailed/specific significant) How to Write a CV 3Copyright © 2015 McGill Career Planning Service LANGUAGE, STYLE & FORMAT Format Use a simple, clear format such as the example below: What (your degree or job title) date-date Where (school or company and location) • Details (if relevant) General guidelines Describing your experience • Use formatting techniques such as in-• Aim for a factual, confident and profes - denting, uppercase, and bold consistent- sional tone; avoid embellishment ly throughout to increase readability • Use active, skills-based language • Use bullet points for your details; long and specific examples to highlight your dense paragraphs are hard to read quick- accomplishments ly and CVs are usually skimmed in a few • Start each bullet with an action verb seconds, not read word-for-word instead of using pronouns (i.e. I, we) • List education and experience in reverse • Pay attention to verb tenses: if you chronological order (most recent first) are no longer working somewhere, the • Simple, straightforward layouts tend to verbs should be in past tense, for a cur- work best; avoid tables, boxes, templates rent activity, use the present tense • Choose a standard, professional font and • Add a descriptor for clarity if your title ensure the size is legible when printed was “Volunteer” or “Intern” , (i.e. Volunteer Peer Tutor, Administrative Intern) • Ensure your email address, voicemail message and any URLs are professional in tone see the list of Action Verbs at the end of this guide • PROOFREAD your CV carefully for typos, spelling mistakes and poor grammar TARGETING YOUR CV Keep the following tips in mind to ensure your CV is specifically tailored for each application: • Read the job description carefully and research the organization to identify the key skills needed • Use targeted headings (see examples on page 3) which speak to the main requirements of the position • Include additional descriptive bullet points for relevant past experiences • Consider the order of your sections to make sure the most important experiences appear early on 4 How to Write a CVCopyright © 2015 McGill Career Planning Service SAMPLE: ONE PAGE CV Jane Student 243 Maple Street, Vancouver, BC, V2G 3B4 514-111-9999 Education Bachelor of Arts: Sociology Major 2013-Present McGill University, Montréal, QC • James McGill Entrance Scholarship (10,000) 2013 Leadership Experience Peer Educator 2014-Present McGill Career Planning Service (CaPS), Montréal, QC • Meet with students to review and offer feedback on their CVs • Organize classroom presentations to promote CaPS activities and services • To date, peer outreach activites have resulted in a 10% increase in drop-in appointments VP Communications 2014 - 2015 McGill Sociology Students’ Association (SSA), Montréal, QC • Managed all communications including monthly newsletter, social media and website Camp Counsellor Summers 2012-2015 ABC Daycamp, Vancouver, BC • Supervised and interacted with a group of 16 children aged 6 to 10 years • Developed weekly activities and agendas for campers • Created and led local outings to attractions such as Science World • Prepared and administered work schedule for all counsellors Additional Work Experience Crew Member 2010-2012 McDonalds Restaurant, Cranbrook, BC • Worked in a team of 8 to deliver exceptional customer service Groundskeeper Summer 2011 Jagre Ridge Golf Course, Vernon, BC • Groomed golf course each morning for clients • Collaborated with a team of 12 Certifications and Skills • CPR/First Aid Certified May 2015, exp 2018 • Microsoft Office Suite: Word, Excel, Powerpoint, and Adobe Photoshop Activities and Interests Music: Over 10 years of experience as an active amateur musician in orchestras and bands Achieved Grade 8 RCM standing in both trumpet and piano Sports: Avid runner, cyclist and skier; annual participant in the Terry Fox Run Member, McGill Cross-Country/Track Team and McGill Ski & Snowboard Club How to Write a CV 5C Cop opyr yrigh ight © 2015 M t © 2015 McGill C cGill Car areer P eer Planning S lanning Ser ervic vice e SAMPLE: TWO PAGE CV Jean-François Student 4509 Faure, Montréal, QC H3B 2Y9; 514-330-1123 Languages English and French (Bilingual) Education Bachelor of Science, Honours Anatomy and Cell Biology 2013-2016 McGill University, Montréal, QC • Minors in Anthropology and Social Studies of Medicine • Dean’s Honour List Diplome d’Etudes Collegial (DEC), Health Sciences 2010-2012 Cégep de Trois-Rivières, Trois-Rivières, QC Research Experience Clinical Research Coordinator 2014-Present Bone and Mineral Unit, Royal Victoria Hospital, Montréal, QC • Coordinate two research projects investigating treatments for osteoporosis • Liaise between patients, investigators, hospital sta,ff and sponsoring companies • Design and provide information and resources for patients diagnosed with osteoporosis • Successfully recruited hundreds of study participants using innovative advertising Undergraduate Research Assistant 2013-2014 Professor McGill Lab, McGill University, Montréal, QC • Welcomed and registered participants and explained study • Completed data entry, administrative tasks and lab maintenance Community Involvement Friendly Visitor Montréal General Hospital, Montréal, QC 2013- Present Centre Hospitalier St-Therese, Shawinigan, QC 2010-2012 • Visit patients in the dialysis unit to provide conversation, and support Volunteer Service Participant 2012-2013 Katimavik Youth Leadership Program, Hearst, ON, Prince Rupert, BC & Moncton, NB • Lived with a group of 15 young people in three small Canadian communities for one year • Volunteered as an Activities Coordinator in a seniors’ residence, as a Tree Planter in a deforested area and as a Mentor in a community centre for at-risk youth 6 How to Write a CVCopyright © 2015 McGill Career Planning Service Additional Work Experience Server (part-time) 2013-Present Bar le Barouf, Montréal, QC • Train new sta ffon service and cash • Awarded most efficient worker three months in a row • Nominated point person to deal with crisis situations Sport Camp Counsellor Summers 2014, 2015 McGill Sports Camp, Montréal, QC • Supervised a group of 10 children between the ages of 8-10 • Created and ran multiple activities related to various sports • Encouraged and motivated children to participate and succeed in activities • Updated parents on daily activities and events Extra-Curricular Activities McGill International Student Buddy 2014-Present International Student Services, McGill University, Montréal, QC • Communicate with new McGill students from abroad prior to their arrival; advise and assist them during their entire first year Orientation Leader Aug 2015 McGill University, Montréal, QC • Led a group of 20 new McGill students through orientation activities Judo instructor 2009-2013 Centre de Judo Shawinigan, Shawinigan, QC • Coached children between the ages of 5-15 • Judged judo competitions for the 5-8 year old category • Created an information sheet for all participants about schedules and equipment they will need Hobbies and Interests Sports: • Varsity soccer, McGill University (2013-Present) • Judo – black belt (2004-Present). Won national championship in 2010 & 2011 Music: • Piano – classical & jazz (2003-Present) Travel: • France, England, Spain, Portugal and Australia How to Write a CV 7C Cop opyr yrigh ight © 2015 M t © 2015 McGill C cGill Car areer P eer Planning S lanning Ser ervic vice e SAMPLE: ONE PAGE CV Fatima Student 3600 McTavish, Montréal, QC, H3A 0G3,; 514-398-3334 EDUCATION Bachelor of Arts and Science, Economics and Mathematics 2013-2016 McGill University, Montréal, Canada • Minor in History • Exchange term at University of Edinburgh (Winter 2015) International Baccalaureate Diploma 2013 XYZ International School, Beirut, Lebanon CAREER-RELATED EXPERIENCE Research and Event Planning Intern Summer 2015 United Nations, New York, USA • Researched the advantages of micro financing for female farmers in West Africa • Assisted with planning for annual agriculture conference • Translated English conference documents to French and Arabic VP Finance 2014-2015 McGill Arab Students’ Association, Montréal, Canada • Managed the annual budget for one of McGill’s largest student associations Assistant Analyst Intern Summer 2014 ABC Bank, Hong Kong, China • Translated English financial documents to French and Arabic • Documented trade transactions and entered data into Excel Receptionist 2011-2013 SFT Shipping, Beirut, Lebanon • Answered client inquiries on the phone and in person in a trilingual environment • Updated client accounts and entered import and export data SKILLS AND INTERESTS Languages: English, French and Arabic: Fluent, Hebrew: Intermediate, Mandarin: Basic Software: PowerPoint, Excel and Word Interests: Reading (Politics, Technology), Painting and Genealogy Sports: Basketball (Team Captain in high school, intramurals at McGill), Ultimate Frisbee and Golf World Travel: Australia, Germany, France, UK, Israel, Jordan, Egypt, USA and Canada REFERENCES AVAILABLE UPON REQUEST 8 8 H Ho ow t w to o W Writ rite a C e a CV VCopyright © 2015 McGill Career Planning Service ACTION VERBS On the following two pages you will find a list of action verbs organized by skill area. Use these ideas to describe your past experiences and skills in your CV and Cover Letter. Make sure to check out all of the categories as many verbs apply to multiple skills ANALYSIS COMMUNICATION Accounted Critiqued Measured Scrutinized Addressed Counselled Interpreted Referred AnalyzedDeciphered Observed Studied AdvocatedDemonstrated Lectured Reported AscertainedDeliberated Prioritized Synthesized AuthoredDiscussed Listened Responded AssessedDetermined Programmed Tested CalledDrafted Lobbied Spoke Compared Estimated Projected Validated Clarified Edited Marketed Summarized Computed Evaluated Questioned Verified Coached Educated Persuaded Taught Conceptualized Examined Rated Communicated Elicited Presented Transcribed Concluded Formulated Recommended Contacted Explained Promoted Translated Confirmed Justified Researched Convinced Familiarized Publicized Tutored Corresponded Informed Queried Wrote INITIATIVE CREATIVITY Adapted Created Improvised Played Accelerated Created Improvised Played AuthoredDesigned Innovated Revised Accomplished Coordinated Initiated Revamped BrainstormedDeveloped Invented Shaped Achieved Established Instituted Reviewed Built Engineered Made Visualized Acted Founded Introduced Revitalized Composed Envisioned Manufactured Advanced Generated Launched Solicited Constructed Illustrated Produced Applied Handled Proposed Spearheaded Attended Implemented Rejuvenated Utilized How to Write a CV 9Copyright © 2015 McGill Career Planning Service ACTION VERBS LEADERSHIP PROBLEM SOLVING AdministeredDelegated Headed Officiated Aided Fulfilled Reduced Solved AdvisedDirected Hired Oversaw Alleviated Generated Refined Streamlined Allocated Empowered Influenced Piloted Ameliorated Identified Reformed Strengthened Anticipated Enabled Instructed Recruited Augmented Improved Remedied Supplemented Appointed Encouraged Interviewed Sanctioned Customized Increased Remodeled Transformed Approved Endorsed Led Selected Expanded Polished Repaired Troubleshot Assigned Enforced Maintained Sponsored Extended Reconciled Restored Updated Authorized Financed Managed Supervised Finalized Rectified Saved Upgraded Chaired Fostered Monitored Trained Decided Guided Motivated Unified ... AND MORE TEAMWORK Accommodated Contributed Integrated Related Activated Excelled Licensed Shipped Assisted Cooperated Mediated Respected Added Executed Navigated Sought Balanced Facilitated Negotiated Shared Appraised Experimented Operated Staffed Collaborated Harmonized Participated Approximated Familiarized Performed Submitted Consulted Helped Partnered Audited Guaranteed Prepared Surveyed Displayed Involved Realized Tailored Dissected Issued Served 10 How to Write a CVPrograms & Services Ask a Career Advisor McGill Mentor Program Ask your career questions online and one Explore jobs and industries of interest. Get ? of our career advisors will get back to you, connected to a McGill alumnus/ae working in usually within 48 hours. your dream field. Career Leadership Program myFuture Become a Career Leader and promote CaPS Log on for an extensive listing of jobs and myFuture across our campuses while developing your internships. Register for CaPS events, browse own leadership skills. publications and view employer profiles. Job Finding Club P.A.C.E. Work intensely for two weeks with other Join other students in this 10 hour/4 week graduating students to learn the best program which helps you explore personal strategies for finding the job you want. goals, values, interests and career options. Online Resources CaPS Website - Your main portal to the services offered by CaPS and a wealth of information related to career exploration and job search. Explore by Major - CaPS has compiled targeted career information for your major to give you some ideas of where to go next. MyWorldAbroad - The authoritative guide to international careers. 4,000+ searchable resources, articles and inspiring student stories. General Job Listings - This page contains links to many job listings sites to help you find career and job opportunities. Vault Career Insider - Downloadable career guidebooks, insider company surveys, industry profiles, career tips, jobs and internships. Informa- tion on companies in consulting, finance, law, marketing, public relations, accounting and business-related industries can be found here. Going Global - 16 million worldwide job and internship listings, employer profiles, and country-specific career information. Career Cruising - Comprehensive resource to look up Canadian occupational information, educational paths and university programs. Copyright © 2015 McGill Career Planning Service Concept and Content: Jan Bottomer Design: Nivit Kochhar McGill Career Planning Service (Downtown) McGill Career Planning Service (Macdonald) William & Mary Brown Student Services Building Centennial Centre 3600 McTavish, Suite 2200 21,111 Lakeshore Road Montreal, QC H3A 0G3 Ste-Anne-de-Bellevue, QC H9X 3V9 514-398-3304 514-398-7582