Private browsing on iPhone (2019)

Private browsing on iPhone (2018)

Tips for How to turn off Private browsing on iPhone 2018

One of the unforeseen consequences of the mobile device revolution is that we now often do our computing in public. Yes, there have long been people tapping on laptops in coffee shops, but these days we're more likely to also be tapping on our phones and tablets on buses, in parks, before movies, and after classes.

 

This means that privacy is a potential problem because now people can see our screens as we work. Another unforeseen consequence of the mobile device revolution is that we now carry with us a great deal of personal or confidential information.

 

This opens up another potential privacy problem because if someone gained access to your device, that person would be free to view your apps, your oft-visited locations, your browsing history, and much more.

 

In the blog, you learned how to lock your iOS device (iPhone, iPad), but it isn't difficult to imagine scenarios where someone could still access your device while it is unlocked. All this means that it's important to take privacy seriously and to embrace a prudent paranoia:

 

Assume someone is watching your screen when you're in public; assume someone could gain unlocked access to your device. This blog shows you How to turn off Private browsing on iPhone 2018

 

Troubleshooting General Privacy Issues on iPhone

How to turn off Private browsing on iPhone 2018

Let's begin by troubleshooting a few issues related to general privacy concerns, As You Type, Each Character Pops Up on the Screen, Creating a Privacy Risk

 

The iPhone onscreen keyboard comes with a feature called character preview, which displays a pop-up version of each character as you tap it. (This doesn't happen on the iPad.) This is great for iOS keyboard rookies because it helps them be sure they're typing accurately, but veterans often find it distracting. Either way, it's a potential privacy risk to have each character pop up when you're typing where anyone nearby can see your screen.

 

Solution: Apple chose to turn off character preview by default in iOS 9, but if you're seeing characters as you type on your iPhone, then you need to turn it off yourself by following these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap General.
  • \3.\   Tap Keyboard.
  • \4.\   Tap the Character Preview switch to Off

 

Caution

Even with Character Preview set to On, iOS no longer shows pop-up versions of password characters. That's nice, but it still shows your most recently tapped password character for as long as three seconds! There's no way to turn that off, so try to cover your password typing when you're in a public place.

You Want to Stop an App from Using Another App's Data

Third-party apps occasionally request permission to use the data from another app. For example, an app might need access to your contacts, your calendars, your photos, or your Twitter and Facebook accounts. You can always deny these requests, of course, but if you've allowed access to an app in the past, you might later change your mind and decide you'd prefer to revoke that access.

 

Solution: iOS offers a privacy feature that enables you to control which apps have access to your data. Here's how it works:

  • \1.\  Open the Settings app.
  • \2.\ Tap Privacy. The Privacy screen appears.
  • \3.\ Tap the app or feature for which you want to control access. iOS displays a list of third-party apps that have requested access to the app or feature.
  • \4.\ To revoke a third-party app's access to the app or feature, tap its switch to Off.

 

You Do Not Want Your Location Tracked

How to turn off Private browsing on iPhone

In iOS, location services refer to the features and technologies that provide apps and system tools with access to the current geographical coordinates of the device.

 

This is a handy thing, but it's also something that you need to keep under your control because your location data, particularly your current location, is fundamentally private and shouldn't be given out willy-nilly. Fortunately, iOS comes with a few tools for controlling and configuring location services.

 

The next couple of sections show you how to turn off location services for individual apps as well as individual system services. That fine-grained control is the best way to handle location services, but there may be times when you prefer a broader approach that turns off location services altogether.

 

For example, if you're heading to a secret rendezvous (how exciting!) and you're bringing your iOS device(iPhone, iPad) with you, you might feel more comfortable knowing that no app or service on your device is tracking your whereabouts.

 

Note  On a more mundane level, location services use up battery power, so if your iOS device(iPhone, iPad) is getting low or if you just want to maximize the battery (for a long bus ride, for example), then turning off location services completely will help.

 

Solution: Follow these steps to turn off all location services on your iOS device(iPhone, iPad):

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy settings appear.
  • \3.\   Tap Location Services. The Location Services settings appear.
  • \4.\ Tap the Location Services switch to the Off position. iOS asks you to confirm.
  • \5.\   Tap Turn Off. iOS shuts off all location services.

 

You Want to Stop an App from Using Your Location

When you open an app that comes with a GPS component, the app displays a dialog like the one shown in to ask your permission to use the GPS hardware in your device to determine your current location.

 

Notice that iOS only allows apps to access your location while you use the app. Once you exit the app, it can no longer access your location. Tap Don't Allow if you think that your current location is none of the app's business, or tap Allow if that's just fine with you.

 

A slightly different scenario is when an app must use your location to function. A good example is Foursquare, which requires your location to show you nearby businesses and to let you "check in" to those places.

 

In this case, iOS automatically gives the app access to your location while you're using the app, but the app might request access to your location even when you're not using it. Again, tap Don't Allow if you think the app is overstepping its bounds, or tap Allow if it's all good.

 

Whatever type of permission you choose, after you make your decision, you might change your mind. For example, if you deny your location to an app, that app might lack some crucial functionality. Similarly, if you allow an app to use your location, you might have second thoughts about compromising your privacy.

 

Solution: Whatever the reason, you can control an app's access to your location by following these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy settings appear.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\ Tap the app for which you want to configure access to GPS. The app's location access options appear.
  • \5.\ Tap one of the following options to configure the app's access to your location:

 

Never. Tap this option if you want to deny your current location to the app.

 

While Using the App. Tap this option if you want to allow a specific app to access your current location only when you are actively using the app.

 

Always. Tap this option if the app requires your location to function even when you're not using it. (Note that this option is only available for apps that require full-time access to GPS.)

 

You Want to Stop One or More System Services from Using Your Location

iOS also provides location services to various internal system services that perform tasks, such as calibrating the compass, setting the time zone, and serving up Apple Ads that change depending on location data. You might prefer that iOS not provide your location to one or more of these services.

 

Solution: If you don't want iOS providing your location to some of these services, you can prevent this by following these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\ Tap System Services. iOS displays the System Services screen. The iPhone version of this screen
  • \5.\ For any system service to which you don't want to provide access to location data, tap its switch to Off.

 

Tip It's also important to know when a system service is using your location. To set this up, scroll to the bottom of the System Services screen and tap the Status Bar Icon switch to On. iOS will now use the status bar to display one of the icons shown above this switch whenever a system service is using your location.

 

You Want to Prevent iOS from Storing a List of Your Frequent Locations

 

iphone

iOS keeps track of the physical locations you visit most frequently, and it offers this data to apps such as Maps and Calendar. This enables these apps to make suggestions based on your location history, but you might prefer that iOS not keep track of your frequent locations for privacy reasons.

 

Solution: You can enhance your privacy not only by clearing the list of frequent locations but also by preventing iOS from maintaining this list at all. Here are the steps to follow:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\   Tap System Services. iOS displays the System Services screen.
  • \5.\ Tap Frequent Locations to open the Frequent Locations screen.
  • \6.\ To remove the current list of frequent locations, tap Clear History, and then when asked to confirm, tap Clear History once again.
  • \7.\ To prevent iOS from storing your oft-used location, tap the Frequent Locations switch to Off

 

You Do Not Want to Share Your Location with your Family and Friends

When you set up Family Sharing on your iCloud account, one of the setup screens asks if you want to share your location with your family using the Messages and Find My Friends apps. If you initially decided to share your location, you might later decide to change your mind and keep your location private.

 

Solution: You can disable this feature by following these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\   Tap Share My Location to open the Share My Location screen.
  • \5.\   Tap the Share My Location switch to Off

 

You Do Not Want Your Device Usage Information Being Sent to Apple

 

iOS constantly monitors your device resources to watch out for adverse events. Then can include memory getting too low, processor usage getting too high, an app crashing, or the system spontaneously rebooting.

 

When it detects such events, iOS records the current system state and writes this data to a diagnostics file. As you can see, the data is for the most part highly technical. That's because it's meant to be used by Apple engineers when diagnosing a problem with your device or an app.

 

Note To view your diagnostics and usage entries, open Settings, tap Privacy, tap Diagnostics and Usage, and then tap Diagnostics & Usage Data.

 

However, iOS also periodically creates diagnostic logs and sends them to Apple for analysis. These logs are useful to Apple for fixing bugs and improving their products, but they are anonymous and generally do not contain any personal data.

 

I say "generally" here because Apple does include location data in these logs. Despite this, you might feel uncomfortable sending your usage and diagnostics data to Apple, particularly your location.

 

Solution: You can prevent iOS from including your location in its diagnostic and usage logs by following these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\   Tap System Services. iOS displays the System Services screen.
  • \5.\ Tap the Diagnostics & Usage switch to Off.

 

If you don't want iOS to send any diagnostics and usage logs to Apple, you can disable this feature by following these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\ Tap Diagnostics & Usage. The Diagnostics & Usage screen appears.
  • \4.\   Tap Don't Send

 

You Do Not Want to Receive Targeted Ads

lock

In much the same way that online advertisers can track you across the Web using cookies (small text files that the advertisers store on your computer), app advertisers can track your interests using a piece of data called the Advertising Identifier. 

 

This is an anonymous device identifier that iOS uses when you perform certain actions, such as searching the App Store. Advertisers have access to the Advertising Identifier and can use it to serve you ads that are selected based on your usage. You might prefer not to receive these targeted ads.

 

Solution: You can configure your privacy settings to tell advertisers not to use the Advertising Identifier to track your interests and actions. You can also reset the Advertising Identifier value, which is similar to deleting the tracking cookies on your computer. Follow these steps:

 

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Advertising. The Advertising screen appears.
  • \4.\ Tap the Limit Ad Tracking switch to On.
  • \5.\ Tap Reset Advertising Identifier and, when iOS asks you to confirm, tap Reset Identifier.

 

Another way that iOS serves you targeted ads is via your location. Here are the steps to follow to turn off this privacy breach:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\   Tap System Services. iOS displays the System Services screen.
  • \5.\ Tap the Location-Based Apple Ads switch to Off.

 

You Do Not Want to Be Shown Apps That Are Popular in Your Area. The App Store uses your location to tell you which apps are the most popular near you. You might prefer not to be targeted in this way due to privacy concerns.

 

Solution: Follow these steps to turn off this tracking feature:

  • \1.\   Open the Settings app.
  • \2.\   Tap Privacy. The Privacy screen appears.
  • \3.\   Tap Location Services. The Location Services screen appears.
  • \4.\   Tap System Services. iOS displays the System Services screen.
  • \5.\   Tap the Popular Near Me switch to Off.

 

Troubleshooting Web Browsing Privacy Issues

 

You Want to Delete the List of Websites You've Visited

Safari's History list – the collection of sites you've recently surfed – is a great feature when you need it, and it's an innocuous feature when you don't. However, there are times when the History list is just plain uncool. For example, if you visit a private corporate site, a financial site, or any other site you wouldn't want others to see, the History list might betray you.

 

And sometimes unsavory sites can end up in your History list by accident. For example, you might tap a legitimate-looking link in a web page or email message, only to end up in some dark, unpleasant web neighborhood. Of course, you high-tail it out of there right away with a quick tap of the Back button, but that nasty site is now lurking in your history.

 

Caution  As of iOS 9, clearing your Safari history also clears your cookies and website data. Clearing cookies might present problems since many of them store site login data or site customizations. Therefore, when clearing your history, consider only clearing recent data (such as data from the previous hour).

 

Solution: Whether you've got sites on the History list that you wouldn't want anyone to see, or you just find the idea of Safari tracking your movements on the Web to be a bit sinister, follow these steps to wipe out the History list:

 

  • \1.\ In Safari, tap the Bookmarks button. Safari opens the Bookmarks list.
  • \2.\   Tap Back until you get to the Bookmarks screen.
  • \3.\   Tap History. Safari opens the History screen.
  • \4.\ Tap Clear. Safari asks how much of your history you want to clear.
  • \5.\ Tap a time period: The Last Hour, Today, Today and Yesterday, or All Time. Safari deletes every site from the History list for that time period.

Note  Safari uses your history (as well as your bookmarks) to analyze each page you view and determine the most likely link you'll tap — the so-called top hit — and preloads that link. If you do tap that link, the page loads lickety-split. However, if you're not comfortable having Safari send your history and bookmarks to Apple, you can turn this feature off. Tap Settings, tap Safari and then tap the Preload Top Hit switch to Off.

 

You Do Not Want Safari to Show Suggestions When You Search

privacy

Another way Safari might compromise your online privacy is by displaying suggestions as you enter search text into the address bar. If someone is looking over your shoulder or simply borrows your device for a quick search, she might see these suggestions.

 

Solution: To turn these suggestions off, follow these steps:

  • \1.\   Open the Settings app.
  • \2.\   Tap Safari to open the Safari screen.
  • \3.\ Tap both the Search Engine Suggestions switch and the Safari Suggestions switch to Off. You Want to Browse the Web without Storing Data About the Sites You Visit

 

If you find yourself constantly deleting your browsing history or website data, you can save yourself a bit of time by configuring Safari to do this automatically. This is called private browsing and it means that Safari doesn't save any data as you browse. Specifically, it doesn't save the following:

 

  • Sites aren't added to the history (although the Back and Forward buttons still work for navigating sites that you've visited in the current session).
  • Web page text and images aren't saved.
  • Search text isn't saved with the search box.
  • AutoFill passwords aren't saved.

 

Solution: To activate private browsing, follow these steps:

  • \1.\   In Safari, tap the Tabs button.
  • \2.\ Tap Private. Safari creates a separate set of tabs for private browsing.
  • \3.\   Tap Add Tab (+). Safari creates a new private tab.

When you're done browsing privately, tap the Tabs icon and then tap the Private button to turn off Private Browsing.

 

You Want to Ensure You're Not Being Tracked by Online Advertisers

Under the guise of providing you with the "benefit" of targeted ads, online advertisers use cookies to track the websites you visit, the searches you conduct, and so on. This data isn't linked to you personally, but no one likes to be tracked in this way. Fortunately, iOS Safari is configured by default to minimize this kind of tracking, but you might want to confirm – or even strengthen – these settings.

 

Solution: 

Preventing online tracking involves two things. First, make sure Safari's Do Not Track setting is activated, which tells advertisers not to track you online. Note, however, that it does not force advertisers not to track you. Compliance is voluntary, but you should activate the setting anyway for the few advertisers who do honor it. Second, you need to decide the level at which you want to block cookies. You have four choices:

 

Always Block. 

This level tells Safari not to accept any cookies. I don't recommend this level because it disables functionality on many websites (for example, a site's ability to save your login data and customizations).

 

Allow from Current Website Only.

This level tells Safari to only accept cookies that are set by whatever website you are currently visiting. No other website – in particular, no online advertising site – can set a cookie. If you want to strengthen Safari's ad-blocking, this is the setting to use, although there's a chance you might lose some functionality.

 

Allow from Websites I Visit.

 This level tells Safari to only accept cookies not only from the current website but also from any website you've visited in the past. For example, suppose you have earlier visited the YouTube site. If the current site wants to set a YouTube cookie, then this setting will allow it.

 

If you've never visited a site in the past – which will be the case for the vast majority of online advertising sites – then Safari blocks cookies from that site. This is the default setting, and it's a good compromise because sites you've previously visited might need to access a cookie to implement some functionality on your current site (such as account data).

 

Always Allow. 

This level tells Safari to accept any cookie from any site. Avoid this setting because it means that any online advertiser who does not honor the Do Not Track setting (which is, alas, the vast majority of them) will use cookies to track you.

 

Follow these steps to configure Safari to ensure you're not being tracked by online advertisers:

  • \1.\   Open the Settings app.
  • \2.\   Tap Safari to open the Safari screen.
  • \3.\   If needed, tap the Do Not Track switch to On.
  • \4.\ Tap Block Cookies to open the Block Cookies screen.
  • \5.\   Tap the cookie-blocking setting you prefer to use.

 

You Want to Remove Your Saved Credit Card Data

In the blog  "Resolving Web Issues," you learned how to save time and effort by storing your credit card data inside Safari. That's convenient, but it's also dangerous if you lend your device or if someone obtains your device while it's unlocked.

 

Solution: You can follow these steps to remove a saved credit card:

  • \1.\   Open the Settings app.
  • \2.\   Tap Safari to open the Safari screen.
  • \3.\   Tap AutoFill to open the AutoFill screen.
  • \4.\ Tap Saved Credit Cards. iOS prompts you to enter your passcode or Touch ID, if either is set up.
  • \5.\ Type your passcode or apply your fingerprint to open the Credit Cards screen.
  • \6.\   Tap Edit.
  • \7.\   Tap the credit card you want to remove, then tap Delete.

 

You Want to Remove Your Saved Website Passwords

You can configure Safari's AutoFill feature to save website usernames and passwords. That's a real convenience, but it means that anyone who has access to your unlocked device will be able to log in to any of those sites.

 

Solution: To avoid this problem, you can delete one or more of your saved website passwords. Here are the steps to follow:

  • \1.\   Open the Settings app.
  • \2.\   Tap Safari to open the Safari screen.
  • \3.\ Tap Passwords. iOS prompts you to enter your passcode or Touch ID if either is set up.
  • \4.\ Type your passcode or apply your fingerprint to open the Passwords screen.
  • \5.\   Tap Edit.
  • \6.\   Tap each password you want to remove, then tap Delete.

 

Sync, Share, and Print Files using Airdrop, Airplay, Airprint, and Handoff

In this blog

  • Using AirDrop to share content with other nearby Mac, iPhone, and iPad users
  • Using your iPhone or iPad with AirPlay-compatible equipment
  • Printing files wirelessly to a compatible AirPrint printer
  • Discovering iOS 11’s Handoff functionality

 

When it comes to syncing and sharing files and data (including app-specific data), your iOS mobile device is equipped with several tools, including AirDrop, AirPlay, AirPrint, and Handoff. These technologies are in addition to iCloud and the Files app.

 

Wirelessly Transferring Files Using Airdrop

The AirDrop tool enables your iPhone or iPad to wirelessly transfer certain types of files (including photos) and other app-specific data to other iPhones, iPads, and Macs that are in close proximity, and that also support the AirDrop function.

 

To turn on the AirDrop feature on your iPhone, launch Control Center by swiping your finger up from the very bottom of the screen. When the Control Center appears, press and hold your finger on the Wireless icon until the new Wireless menu appears. Tap the AirDrop icon to access the AirDrop menu.

 

On the iPad, launch Control Center by pressing the Home button twice in quick succession, and then tap the AirDrop icon.

 

Activating Airdrop

The AirDrop menu offers three options:

 

Receiving Off—This option deactivates the AirDrop feature. You’re unable to send or receive files or content using AirDrop.

 

Contacts Only—This option turns on the AirDrop feature but only allows you to exchange compatible, app-specific content with individuals who have an entry in your Contacts database.

 

Everyone—This option turns on the AirDrop feature and allows you to exchange compatible, app-specific content with anyone in close proximity who’s using a compatible Mac or iOS mobile device.

 

What’s New

You also can access the AirDrop menu from Settings. Launch Settings, tap the General option and then tap the AirDrop option. Select Receiving Off, Contacts Only, or Everyone from the AirDrop submenu.

 

Sharing Content via Airdrop

To send app-specific content from your device to another device, tap the Share menu in the app. For example, if you want to send a photo to another AirDrop user (or one of your other compatible Macs or mobile devices), launch Photos, view and select the photo(s) you want to send, and then tap the Share icon.

 

When the Share menu is displayed, you see thumbnails (or usernames) representing people in close proximity who also have AirDrop turned on. Tap the intended recipient, and the selected photos are wirelessly sent.

 

Depending on the app being used to send content via AirDrop, the recipient might see a pop-up menu that offers options for how to accept, view, store, or work with the incoming content.

 

In a Word document is being sent via the Files app from an iPhone to an iPad Pro via AirDrop. The pop-up AirDrop Open With window allows the recipient to open the incoming document in Word or another compatible app that’s installed on their tablet. She also can choose to transfer the incoming document to a cloud-based service that the tablets linked with (in this case, iCloud Drive or Dropbox).

 

Note

AirDrop is available only when using iPhones and iPads released within the last few years that are running iOS 8, iOS 9, iOS 10, or iOS 11. If you want to use AirDrop between an iOS mobile device and a Mac, the Mac must have been released in 2012 or later, and be running OS X Yosemite, OS X El Capitan, macOS Sierra, or macOS High Sierra.

 

Tip

In addition to the Photos app, the AirDrop feature is supported by the Share menu in other apps, including Contacts, News, Files, Maps, Notes, Safari, iBooks, and iTunes Store.

 

After you receive content via AirDrop, to access that content, launch the relevant app. For example, to view, organize, or edit photos you receive, open the All Photos/Camera Roll album in the Photos app. If you receive a Contacts entry, it is automatically added to your Contacts database and is accessible from the Contacts app.

 

if a Word document is sent, for example, the recipient is offered a handful of options for opening, viewing, or storing the incoming document.

 

Caution

To avoid receiving unwanted content from strangers when you’re in public places, such as an airport or theater, consider turning off the AirDrop feature until you need it. You can turn it off in Control Center. Select the Receiving Off option from the AirDrop menu.

 

Alternatively, turn on AirDrop and leave it on, but set it up so only content from people with entries in your Contacts app’s database will be received.

 

Streaming Content Between Devices with Airplay

AirPlay is a wireless feature that enables your mobile device to stream content, such as photos, videos, or audio, to an AirPlay-compatible device, such as Apple TV, a Mac, or AirPlay-compatible speakers (including the new Apple HomePod).

 

To use AirPlay, your iOS mobile device and the other AirPlay-compatible device must be connected to the same wireless home network (via Wi-Fi). Then, when you turn on the AirPlay feature, the two compatible devices automatically establish a wireless connection.

 

After the connection is made, an AirPlay icon appears incompatible apps, such as Music, TV, and Photos, enabling you to transfer (stream) what you would otherwise see on your iPhone or iPad’s screen, or what would be heard through the device’s speaker, to another compatible device.

 

In addition to streaming photos and video (including iTunes Store TV show and movie purchases and rentals), you can use AirPlay to connect external wireless speakers to your iOS mobile device, and then stream music or other audio from your iOS mobile device to those compatible speakers.

 

AirPlay has been turned on from the Music app on an iPhone to play on an Apple TV device connected to an HD television set. The figure shows that an iPad is wirelessly connected to an Apple TV device to stream digital photos stored in the Photos app on the tablet so that they can be viewed on the HD television set that’s connected to the Apple TV device.

 

To set up this configuration, from the Photos app, select the images you want to share, tap the Share icon, and then tap the AirPlay icon. Alternatively, access the Control Center and turn on the Screen Mirroring feature.

 

Tip

It’s possible to use AirPlay to present PowerPoint or Keynote digital slide presentations on a TV or monitor that has an Apple TV connected to it. What appears on the TV is exactly what’s displayed on your smartphone or tablet. To use this feature, from your mobile device, access Control Center and tap the Screen Mirroring button

 

Tip

From the TV app, if you have a TV show or movie stored on your iPhone or iPad and you want to watch it on an HD television set that has an Apple TV device connected, launch the TV app, begin playing the video content, tap the AirPlay icon, and select Apple TV. The video wirelessly transmits from your iPhone or iPad to your TV.

 

More Info

AirPlay-compatible speakers are available from a handful of different companies, starting around $49.95. Apple’s HomePod speaker (www.apple.com/homepod) works seamlessly with AirPlay, so you can stream music from your iPhone or iPad to this speaker. To learn more about AirPlay, visit https://support.apple.com/en-us/HT204289.

 

Printing Content Wirelessly Using an Airprint-Compatible Printer

Another wireless feature offered by iOS 11 is AirPrint. It enables compatible apps to wirelessly send documents, data, or photos to be printed on an AirPrint-compatible laser, inkjet, or photo printer. For this feature to work, the iOS mobile device and the printer must be connected to the same wireless network.

 

More Info

Dozens of different AirPrint-compatible printers are now available from companies such as Brother, HP, Canon, Lexmark, and Epson. To learn more about AirPrint-compatible printers, visit https://support.apple.com/en-us/HT201311.

 

After you’ve set up an AirPrint-compatible printer, use the Print feature that’s built into many apps, such as Files, Pages, Mail, Notes, Safari, Maps, and Photos. In most cases, the Print option is found within the Share menu of these apps, although this can vary. For example, from the Mail app, to print an incoming email message, tap the Forward/Reply icon, and select the Print option.

 

Tip

If you’re not using an AirPrint printer, it’s possible to install specialized software on your Mac, such as handyPrint (www.netputing.com/handyprint) or Printopia (www.decisivetactics.com/products/printopia), to enable any printer to work with the AirPrint feature of your iPhone or iPad, as long as your Mac is turned on.

 

Using Handoff

Handoff is an iOS feature that works with many apps that come preinstalled with iOS 11, as well as the iWork for iOS apps (Pages, Numbers, and Keynote). It’s also compatible with a growing number of third-party apps.

 

Basically, this feature enables you to begin a task on one of your Macs or iOS mobile devices, and then pick up exactly where you left off on another Mac or iOS mobile device that’s linked to the same iCloud account and is within Bluetooth range (about 33 feet).

 

Note

To use the Handoff feature between your iPhone and a Mac, the Mac must be running the latest version of OS X Yosemite, OS X El Capitan, macOS Sierra, or macOS High Sierra.

 

To enable the Handoff feature on your mobile device, launch Settings, tap General and then tap the Handoff option. Turn on the virtual switch associated with the Handoff feature. You must do this on each of your iOS mobile devices. Also, make sure the device you’re using is connected to the same wireless network as the device(s) with which you want to use these features, and make sure that Bluetooth is turned on.

 

Here’s an example scenario for using Handoff: With Handoff turned on, start performing a compatible task on your Mac or iPhone. Then, to pick up what you were doing on an iPad, wake up the tablet and access the Dock.

 

On the right end of the Dock is an app icon associated with the compatible app (such as Notes or Safari) you recently used on one of your other computers or mobile devices. In the top-right corner of the app icon, you see a tiny Handoff icon.

 

Note

To pick up what you were previously doing while currently using a Mac, simply open the app you were previously using on your other Mac or iOS mobile device.

 

What’s New

When using an iPhone, access the latest (compatible) app and its file, photo, or content that was previously being used on a Mac or iPad, wake up your iPhone, and double-press the Home button to access the App Switcher. You see a banner related to the compatible app at the bottom of the screen. Tap it to open the app, and access the content or file you were previously working with.

 

Handoff also works for answering incoming calls to your iPhone from your iPad or Mac that’s in close proximity (around 33 feet). When you receive an incoming call on your phone, you can answer that incoming call and engage in the phone conversation using your iPad or Mac (which transforms into a speakerphone).

 

If you have a phone headset (such as Apple EarPods or AirPods) connected to your iPad or Mac, you can use that to engage in a more private phone conversation that’s actually being routed through your iPhone.

 

Note

For this aspect of the Handoff feature to work, your iPad or Mac must be linked to the same Wi-Fi network as your iPhone, plus both devices must be signed in to the same iCloud account and have Bluetooth turned on.

 

Make sure the Handoff feature is turned on for both your iPhone and iPad (or Mac). When your iPhone receives an incoming call, you see a notification on your iPad or Mac’s screen; tap or click the Answer icon to answer the call. If you want to initiate a call from your iPad or Mac (via your iPhone), tap or click a phone number in the Contacts, Calendar, Maps, or Safari apps, for example.

 

Another nice feature of Handoff is that you can send and receive SMS and MMS text messages via your cellular service provider’s texting network (as opposed to Apple’s Internet-based iMessage service) from your iPad or Mac. These incoming or outgoing messages use the Messages app running on your iPhone (with its cellular connection) as a conduit.

 

More Info

To determine whether your iOS mobile device or Mac is compatible with iOS 11’s Handoff feature, visit this page of Apple’s website: https://support.apple.com/en-us/HT204689.

 

Use iCloud and the Files App

In this blog

  • Syncing files, documents, photos, and data via iCloud
  • Getting acquainted with the iCloud Drive feature and the new Files app

 

Taking advantage of iCloud’s Family Sharing feature to share purchased content with up to five other family members iCloud is Apple’s cloud-based service, which has been designed from the ground up to work seamlessly with all iOS mobile devices and Macs. Functionality for using iCloud’s various features and functions is built directly into the iOS 11 operating system, as well as the macOS High Sierra operating system.

 

If you’re an iPhone, iPad, or Mac user, setting up a free iCloud account enables you to take full advantage of the latest features and functions built into your smartphone, tablet, or computer.

 

Tip

Regardless of how many separate Apple computers and mobile devices you own and use, you need only one iCloud account per person (not per device). Each of your Macs and iOS mobile devices should be linked to the same iCloud account to sync and access your app-specific data, photos, files, and content purchases.

 

Setting up an iCloud account is free, but if you need access to more than the 5GB of online storage space that comes with each account, you must purchase more online storage.

 

iCloud Online Storage Space Monthly Fee

  • 5GB Free
  • 50GB $0.99/£0.79
  • 200GB $2.99/£2.49
  • 2TB $9.99/£13.99

*Charges for the monthly fees are automatically billed to the debit or credit card linked to your Apple ID account as a recurring charge. For more information on pricing outside the U.S. and U.K., visit https://support.apple.com/en-us/HT201238.

 

Caution

You can use the included 5GB of online storage space—plus any additional space you pay for—to store your app-specific data, backup files, photos, and personal files. In the past, online storage for your photos, as part of iCloud’s My Photo Stream and Shared Photo Streams, was provided for free. This is no longer the case.

 

Using iCloud Photo Library, which is managed from the Photos app on your iPhone, iPad, or Macs, online photo storage now consumes some of your 5GB online storage allocation and any additional storage space you purchase (based on the size of your personal photo library). However, the additional online storage space required to store your iTunes Store, App Store, iBook Store, and other content purchases continue to be free.

 

Managing Your iCloud Storage Space

To see and manage how your iCloud online storage space is actually being allocated, launch Settings, tap your username/profile photo, tap the iCloud option, and then tap the Manage Storage option (below the Storage heading near the top of the submenu).

 

From the iCloud Storage screen, you see how much online storage space is currently available, as well as how much is being consumed by photos, backups, documents, data, mail, and your other stored content related to specific apps.

 

To conserve online storage space in your iCloud account, delete iCloud backup files for old devices, or backups that are redundant and no longer needed. To do this, launch Settings, tap on your username/profile photo, tap the iCloud option, tap the Manage Storage option, and then tap the Backup option.

 

Under the Backups heading within the Info submenu, tap any of your device-specific listings. Then, to delete that old or unwanted backup, tap the Delete Backup option.

 

More Info

Each iCloud account also includes a free @icloud.com email account. Use it to send and receive an email from any devices linked to your iCloud account. Once the account is set up, iCloud automatically keeps your email account synchronized via the Mail App. The storage space required for your email messages (and related file attachments) utilizes some of the 5GB of free iCloud online storage space provided.

 

Note

When you first create an iCloud account, you’re encouraged to use your existing Apple ID and username. This is to encourage Apple computer and mobile device users to use the same Apple ID to make all of their iTunes Store, App Store, and iBook Store purchases, as well as use that same Apple ID to access Apple’s online-based iMessage instant messaging service, use the FaceTime video-calling service, and use iCloud’s other functionality.

 

To create and manage your Apple ID account(s), visit https://appleid.apple.com from any computer or Internet-enabled device. When you set up iCloud, try to use iMessage or FaceTime, or try to access the iTunes Store or iBook Store for the first time, you also have the option to create an Apple ID account.

 

From your iPhone or iPad, to view and manage your Apple ID account, launch Settings, tap the iTunes & App Store option and then tap the Apple ID option. Tap the View Apple ID option to access and manage your account, or tap the iForgot option to recover a forgotten Apple ID username or password.

 

Accessing Content Saved to iCloud

By default, as soon as you establish your free iCloud account, anytime you acquire and download content from the iTunes Store, App Store, or iBook Store, a copy of that content is automatically saved in your iCloud account, and it’s immediately available on all of your compatible computers and iOS mobile devices that are linked to that iCloud account. This includes all past purchases and downloads.

 

What’s New

All music, podcasts, and audiobooks acquired from the iTunes Store, or that you access from Apple Music, are accessible from the new Apple HomePod speaker or Apple TV device that’s connected to your television set.

 

So, if you hear an awesome new song on the radio and you immediately purchase and download it from the iTunes Store using your iPhone, that song is also stored in your iCloud account. You can access that same song from your computer(s), iPad, iPod touch, HomePod, or Apple TV device without having to repurchase it. This feature also works with TV shows and movies purchased from the iTunes Store.

 

Note

Another benefit to using iCloud is that syncing can be done from anywhere via the Internet, without using iTunes Sync or requiring a physical cable connection between your iOS mobile device and your primary computer.

 

Your Mac(s) and iOS mobile devices share many of the same apps, including Contacts, Calendar, Reminders, Notes, Photos, Safari, News, Music, and Maps. Your personal data for each of these apps can easily be set up to sync between all of your computers and devices that are linked to the same iCloud account.

 

Once this feature is set up, it continues to work in the background. How to set up and use this feature is explained shortly.

 

Note

The iTunes Sync process is still possible by installing the iTunes software onto your primary computer and then connecting your iOS mobile device using the supplied USB cable, but this process for backing up and syncing data is less convenient than using iCloud. (You can do the Wi-Fi iTunes Sync process without a cable as long as both devices are linked to the same wireless network.)

 

Because using the iTunes Sync process is considered an antiquated way to sync and back up data, this book focuses on using iCloud. If you’re still interested in using iTunes Sync, however, visit Apple’s website (https://support.apple.com/en-us/HT203977) for more information on how to use this feature.

 

If you ever opt to delete a content purchase (such as an app, music, TV show episode, movie, eBook, or audiobook) from your iOS mobile device, you always have the option of downloading and installing it again, for free, from iCloud.

 

Tip

Depending on how you set up the iTunes Store, App Store, and iBook Store to work with iCloud, you’re able to automatically have all your computers and iOS mobile devices download all new music, apps, and eBook content you purchase, or you can do it manually.

 

To adjust these Automatic Downloads settings, launch Settings, select the iTunes & App Store option, and then turn on the virtual switches associated with Music, Apps, and Books & Audiobooks that are listed under the Automatic Downloads heading.

 

You can set up your iPhone or iPad to automatically update all your apps as new versions of previously installed apps are released. To do this, turn on the virtual switch associated with the Updates option, also listed below the Automatic Downloads heading.

 

Due to their large file sizes, automatic downloads are not possible for TV show episodes or movies acquired from the iTunes Store. However, you can download these purchases manually onto all your computers and iOS mobile devices linked to the same iCloud account.

 

Note

Although your iTunes Store music purchases might represent a portion of your overall personal digital music library, chances are that your library also includes CDs (which you have ripped into digital format), as well as online music purchases and downloads from other sources (such as Online Shopping for Electronics, Apparel, Computers, Books, DVDs & more).

 

For an additional fee of $24.99 per year, consider upgrading your iCloud account by adding the iTunes Match services. This grants you full access to your entire personal digital music library (including non-iTunes Store purchases) from all of your computers and devices that are linked to the same iCloud account. To learn more about iTunes Match, visit www.apple.com/itunes/itunes-match.

 

Alternatively, for $9.99 per month, sign up for the Apple Music service (www.apple.com/apple-music), and have unlimited access to almost every song in the iTunes Store’s digital music library (more than 40 million songs and albums) via the Music app.

 

Accessing Your Purchased iTunes Stores Content from Any Device

If you do not have the Automatic Downloads option enabled, you can still manually load iTunes Store purchases onto your device by following these steps:

 

1. Make sure that your iOS device is connected to the Internet via a cellular data or Wi-Fi connection.

 

2. Launch the iTunes Store app on your device. If prompted, when the Apple ID Password window pops up on your screen, use the virtual keyboard to enter your Apple ID password. (You can also use your device’s Touch ID to scan your fingerprint. iPhone X users can use Face ID instead of manually entering their Apple ID passwords.)

 

3. On an iPhone, tap the More icon, and then tap the Purchased option. On an iPad, tap the Purchased icon displayed at the bottom of the screen. Then, tap the Music, Movies, or TV Shows tab, based on the type of purchased content you want to access.

 

4. If you tapped Music, for example, a listing of music you have purchased (listed alphabetically by the artist/band’s name) is displayed. Tap one listing to see what music is available from that artist. If you chose Movies in step 3, directly select a movie. If you selected TV Shows, a list of TV series that you own episodes for is displayed. Tap a series name to view a listing of complete seasons or individual episodes you’ve previously purchased.

 

Tip

To see a listing of your most recently purchased content, tap a category (Music, Movies, or TV Shows, for example), and then tap Recent Purchases.

 

5. Tap the iCloud icons associated with specific listings, one at a time, to select the content you want to download (or re-download) onto the iPhone or iPad you’re currently using. If you’re looking at a listing of TV Shows, tap the main show listing to download all episodes you own. Otherwise, tap the iCloud icon that’s associated with the specific episode(s) you want to download.

 

Tip

If you’ve acquired audiobooks, an additional tab is displayed alongside the Music, Movies, and TV Shows options for this content.

 

6. Within minutes (or faster, depending on the speed of your Internet connection), the content you selected to download is available to enjoy on the iOS mobile device you’re currently using.

 

7. Exit the iTunes Store app.

 

8. Launch the Music or TV app on your iOS mobile device to experience the newly downloaded (or redownloaded) content. To listen to audiobooks acquired from iBook Store, launch the iBooks app.

 

Using iCloud to Sync Your App-Specific Data, Documents, and Files

Most cloud-based file-sharing services serve mainly as a place in cyberspace to remotely store files. In many cases, you must manually transfer those files to and from the “cloud.” Thanks to iCloud’s integration with iOS 11, though, many of the core apps that come with the latest version of this mobile operating system, as well as a growing number of third-party apps, automatically keep data and files created or managed using those apps synchronized with other devices and computers linked to the same iCloud account.

 

In terms of iOS 11’s pre-installed apps, those compatible with iCloud data syncing include Photos, Mail (relating only to your free iCloud-related email account), Contacts, Calendars, Reminders, Notes, Safari, News, Home, and Wallet.

 

Note

It’s important to understand that the app-related synchronization feature offered by iCloud is different from iCloud Backup, which creates a complete backup of your iOS mobile device that is stored online as part of your iCloud account.

 

To have data automatically synced to iCloud, you must turn on the feature for each app. To customize which of your compatible apps use iCloud functionality, follow these steps:

 

1.Launch Settings.

2. Tap your username/profile photo.

3. Tap the iCloud option.

 

4. The iCloud submenu, which is also referred to as the iCloud Control Panel, appears.

 

Note

It’s imperative that all of your Macs and iOS mobile devices, as well as your Apple TV and HomePod(s), are linked to the same iCloud account.

 

5.Below the Apps Using iCloud heading is a list of all preinstalled iCloud-compatible apps on your iOS device. To the right of each listing is a virtual on/off switch. To turn on the iCloud functionality associated with a specific app, set its related virtual switch to the On position

 

Note

Scroll down within the iCloud Control Panel to view a list of apps you have downloaded to your iPhone or iPad that enable you to store content, data, or files within iCloud or iCloud Drive. Turn on or off the virtual switch for each app to activate this feature.

 

To turn on the iCloud Drive feature, also from the iCloud Control Panel, turn on the virtual switch associated with iCloud Drive.

 

6.When you have turned on the iCloud functionality for all the apps that you want to synchronize via iCloud, press the Home button to exit Settings and save your changes.

 

7. Repeat this process on each of your iOS mobile devices. If you have an iPhone and an iPad, you must turn on the iCloud functionality for Contacts, for example, on both devices to keep Contacts data synchronized via iCloud on both devices.

 

Note

After you’ve turned on the iCloud functionality for specific apps, to stay synchronized, each computer or device must have access to the Internet. For this use of iCloud on your iPhone or iPad, a cellular or a Wi-Fi Internet connection works fine. For certain other iCloud features, such as managing iCloud Photo Library functions or iCloud Backup, your iPhone or iPad requires a Wi-Fi Internet connection.

 

When you turn on the iCloud functionality related to the Contacts app, for example, your iOS mobile device automatically syncs your Contacts app database with iCloud. Thus, if you add or update an entry on your iPhone, it automatically synchronizes with the Contacts app running on your other iOS devices, as well as the compatible contact management software that’s running on your computers (such as the Contacts app or Microsoft Outlook on your Mac).

 

This is also true if you delete a Contacts entry from one device. It is almost instantly deleted from all of your other computers and iOS mobile devices linked to the same iCloud account. (Keep in mind, there is no “undo” option related to this feature.)

 

As you surf the Web using Safari, when you turn on iCloud syncing functionality related to this app, all your Bookmarks, and Favorites data, along with your Reading List information and open browser window/tabs data, are synced via iCloud.

 

To share your photos between iOS devices, your primary computer, or an Apple TV device, from the iCloud submenu in Settings, tap the Photos option to turn on the iCloud Photo Library feature.

 

Tip

iCloud Keychain can automatically store the usernames, passwords, and credit card information (for online purchases) related to all the websites you visit, which means you can automatically sign in to websites when you revisit them. You don’t need to remember each username and password you associated with website accounts.

 

When this feature is turned on once on each of your iOS mobile devices and Macs, your iCloud Keychain database syncs automatically (and securely) across all iOS mobile devices and computers that are linked to the same iCloud account.

 

Note

Bank- and personal finance–related websites purposely do not support the iCloud Keychain feature. When visiting sites that require added security, iCloud Keychain might be able to remember your username, but it cannot automatically remember your password.

 

More Info

iCloud is fully compatible with Apple’s optional iWork apps, which include Pages (word processing), Numbers (spreadsheet management), and Keynote (for digital slide presentations).

 

Depending on which version of the Microsoft Office apps you’re using (Word, Excel, PowerPoint, OneNote, and Outlook), some of this support iCloud, as well as Dropbox (www.dropbox.com) and Microsoft’s OneDrive service (https://onedrive.live.com/about).

 

Although Office 365 supports iCloud directly, with some other versions, you need to use the Save As option and then select iCloud as the file storage location.

 

Accessing Your App-Specific Data Online from iCloud.com

Another benefit of using iCloud to sync your app-specific data is that using any computer or Internet-enabled device, you can visit www.iCloud.com to run online versions of iOS 11 preinstalled apps populated with all your app-specific data.

 

To do this, log in to iCloud.com using your iCloud username and password (which is typically your Apple ID username and password). Online versions of the Mail, Contacts, Calendar, Photos, iCloud Drive, Notes, Reminders, Pages, Numbers, Keynote, News Publisher, Find Friends, Find My iPhone, and Settings apps are available.

 

If you forget your iPhone at home, for example, you can still securely access your complete Contacts database, your schedule, your to-do lists, and your notes from any Internet-enabled computer, whether or not that computer is typically linked to your iCloud account.

 

After you log in to iCloud.com, click the onscreen app icon for the app you want to use. Then be sure to sign off from iCloud.com when you’re finished. To do this, click your username in the top-right corner of the browser window, and then click the Sign Out option.

 

Tip

From iCloud.com, you can access and manage files you manually store in the iCloud Drive portion of your iCloud account. This includes non-app-specific files. To do this, log in to iCloud.com and click the iCloud Drive icon. You can then access or manage your files, folders, and sub-folders from the iCloud Drive web browser window.

 

Near the top center of the iCloud Drive screen, from left to right, are command icons for creating a new file folder, as well as uploading, downloading, deleting, and sharing (via email) selected files. This can also be done from the iPhone or iPad using the new Files app, as described later in this blog.

 

Tip

Many iCloud features are now accessible from Windows-based PCs; however, you must download and install the free iCloud for Windows software onto your PC, which is available from this page of Apple’s website: www.apple.com/icloud/setup/pc.html.

 

Creating a Photo Library Using iCloud

When it comes to photo sharing, backup, and syncing on an iPhone, iPad, or Mac, everything is handled through the iCloud Photo Library portion of your iCloud account. You can manage these tasks from the Photos app that comes bundled with iOS 11, as well as the macOS High Sierra version of the operating system and Photos app for the Mac.

 

iCloud Photo Library automatically syncs your complete personal photo library with all the computers and mobile devices linked to the same iCloud account (including Windows PCs). Plus, you can share specific albums (or a group of selected photos from within an album) with specific people, yet keep the rest of your photo library private.

 

To customize options related to iCloud Photo Library, launch Settings, tap your username/profile photo, tap iCloud, and then tap Photos. From the Photos submenu, turn on the virtual switch associated with iCloud Photo Library, and if you want to be able to share certain albums with others, turn on the iCloud Photo Sharing option. You must do this on all your iOS mobile devices and from the iCloud Preference Pane on your Mac or Control Panel on PC computers.

 

Note

One goal of iCloud Photo Library is to give you full online access to your entire digital images library, anytime, from any of your computers or iOS mobile devices. As a result of this content being readily available via the Internet, the need to store digital images on your mobile device will be reduced, so you will ultimately be able to free up internal storage space on your iPhone or iPad.

 

Depending on the size of your entire digital photo library, it might become necessary, however, to purchase additional iCloud online storage space to store all of your digital images.

 

If your iPhone or iPad’s internal storage space is limited, access Settings, tap your username/profile photo, tap iCloud, tap Photos, and then select the Optimize iPhone [iPad] Storage option (rather than the Download and Keep Originals option). Doing this enables you to work with lower-resolution versions of your images on your iPhone/iPad while keeping the full-resolution versions of those images in your iCloud account. Thus, your iCloud Photo Library (that gets stored in your iPhone or iPad) requires a lot less storage space.

 

Backing Up with iCloud

Another useful feature of iOS 11 is the capability to create a backup of your iOS device wirelessly and have the related backup files stored online (“in the cloud”). To use this iCloud Backup feature, your iOS mobile device must be connected to the Internet via Wi-Fi. Your primary computer is not needed, so the backup can be created from anywhere, and you can later restore your device from wherever a Wi-Fi Internet connection is present.

 

When activated, your iOS mobile device automatically creates a backup to iCloud once per day. For this to happen, your iPhone or iPad also must be connected to an external power source and a wireless Internet network.

 

However, at any time, you can manually create a backup of your device to iCloud from within Settings. This can be done when your device is running on battery.

 

Follow these steps to activate and use the iCloud Backup feature on an iPhone or iPad:

 

1. Connect your device to the Internet via a Wi-Fi connection.

2.Launch Settings.

3. Tap your username/profile photo.

4. Tap the iCloud option.

5. Scroll down and tap the iCloud Backup option.

6. Turn on the virtual switch that’s associated with the iCloud Backup option.

7. Tap the Back Up Now option to manually begin creating a backup of your iOS mobile device at any time.

 

Tip

The first time you use the iCloud Backup feature to create a wireless backup of your iOS device, the process could take up to an hour (or longer), depending on how much data you have stored on your device.

 

In the future, the iCloud Backup process takes place once per day, automatically, when your iOS device is not otherwise in use. These backups save all newly created or revised files and data only, so subsequent iCloud Backup procedures are much quicker.

 

At the bottom of the Backup screen within Settings, the time (and date, if it’s not the current day) of the last backup is displayed.

 

The purpose of creating and maintaining a backup of your device is so that you have a copy of all your apps, data, files, content, and personalized settings stored if something goes wrong with your device. If and when you need to access the backup to restore your device using iCloud, when prompted, choose the Restore from the iCloud option. Likewise, if your iPhone or iPad gets lost or stolen and you replace it, you can restore the content from your old device onto the new one.

 

Tip

To be able to restore your iOS mobile device completely from an iCloud Backup, you also need to turn on and be syncing app-compatible apps. Turn on these app-specific features from the iCloud Control Panel menu.

 

Sharing Purchased Content with Family Sharing

Thanks to iCloud’s Family Sharing feature, up to six people can share some or all of their content purchases, while each person retains his or her own private iCloud account. With Family Sharing, you also have access to a Family folder in the Photos app that enables participating family members to share selected photos by placing them in this album. All other photos, however, remain private.

 

To set up a Family Sharing account, one adult in the family needs to turn on the feature and then invite up to five other family members. Launch Settings, tap your username/profile photo, tap iCloud option, and then tap the Set Up Family Sharing option.

 

One drawback to this feature is that the person setting up Family Sharing must choose one iCloud account associated with a credit card from which all purchases by all family members will be paid from this point forward. (This doesn’t apply to gift cards, which are deducted from only the specific user’s account.) The upside is that by using Family Sharing, parents can now approve of their kids’ spending for online content and in-app purchases as well as set spending limits.

 

As soon as Family Sharing is set up and the family members respond to the email invitation to participate, each person’s music, TV shows, movies, eBooks, and compatible apps become available to everyone else. However, each family member can keep selected content purchases and photos private.

 

Tip

Before a family member accepts a Family Sharing invitation, his iOS mobile device (or Mac) must already be signed in to his personal iCloud account.

 

When everyone is active with Family Sharing, the members of the group access each other’s previously purchased content by launching the iTunes Store app, iBooks app (to access iBook Store), or the App Store app (to access apps), and tap the Purchased option. Select a family member from the displayed menu.

 

The purchased content already acquired by that family member is displayed and becomes downloadable by others. All new purchases are considered acquired by the primary account used to manage the Family Sharing option.

 

Tip

If you’re a parent, turn on the Ask to Buy option when setting up the Family Sharing feature. Then when a child (under age 18) who is linked to the account wants to make a content purchase, the parent receives a text message asking them to approve the purchase. This approval is also required when a child wants to acquire free content.

 

In addition to the other Family Sharing features, events can be created and shared within an automatically created Family calendar using the Calendar app. Any participating family member can create an event with the Calendar app, like they normally would, and choose the Family calendar in the Calendar option in the New Event screen.

 

To view the Family calendar from the Calendar app, tap the Calendars option and then tap the Family option to select the Family calendar for viewing. Any participating member can add or delete events from the Family calendar; however, any other calendars being managed by each person’s Calendar app remain separate and private.

 

Note

With Family Sharing, a Family list is created automatically in the Reminders app. This allows for centralized lists to be accessed and viewed by all participating family members. All other lists stored in each person’s Reminders app are kept private (unless you opt to share your other lists as well).

 

Note

If you use the Find My Friends app, you can deactivate the Share My Location feature and block family members from viewing your current location. This cannot be done from a child’s Apple ID/iCloud account if the account was set up as a Child Account.

Like all of iCloud’s features and functions, what’s possible with Family Sharing will evolve over time. To learn more about this feature, visit www.apple.com/icloud/family-sharing.

 

Discovering the New Files App

If you’re a veteran iPhone/iPad user, when you upgraded from iOS 10 to iOS 11, you probably noticed that the iCloud Drive app is missing. In its place is the new Files app.

 

The Files app enables you to remotely access the iCloud Drive portion of your iCloud account as long as your mobile device has Internet access. However, beyond just accessing files stored in iCloud Drive, the Files app offers additional functionality. For example, you can do the following:

 

Access and manage files stored online within your accounts with compatible cloud-based services, such as Dropbox, Google Drive, and Box.com. You’re also able to locate and work with files stored locally on the mobile device you’re using.

 

Once you access a specific cloud-based account, you can view the contents of folders and subfolders, move files around, and create or delete folders and subfolders as needed.

 

Upon opening a folder or subfolder, tap any file icon or listing to view a preview of that file. However, if it’s a photo, graphics, or PDF, for example, you can use Preview mode to annotate or mark up the file. Other types of files you can simply view in Preview mode.

 

Tip

When viewing the contents of an online-based folder or subfolder, you’re able to create a new folder (or subfolder) and then move specific files into it. How this is done varies slightly based on which service you’re using. Look for a Create Folder icon when browsing your folders or subfolders on a specific service via the Files app.

 

As you’re previewing a file, you can print the file or move it to another cloud-based location by tapping the Share icon to access the Share menu.

 

From the File app’s Share menu, you can copy the selected file directly into a compatible app that’s installed on your iPhone or iPad. For example, if you’re accessing a Word document, you can copy that file into Word or Pages. If it’s a PDF, you copy the file into iBooks or a third-party app for working with PDFs, such as PDF Expert.

 

You can share specific files, subfolders, or folders with other people via the Share menu. You can use AirDrop, email, instant/text message (via the Messages app), or social media. Use the Add People option to collaborate with other people while working with a specific file.

 

Finding Files in the Cloud

The Files app offers several ways to quickly find specific files. For example, upon launching the Files app, within the Search field, enter a filename, date, file type, or any keyword that will help you quickly find a file you have stored in the cloud.

 

Note

On an iPhone, the Browse screen includes a Search field, Locations menu (which allows you to access a specific service that the Files app is linked with), as well as a Favorites and Tags section. After you select an option, a new screen opens.

 

On an iPad, the Browse options are displayed along the left margin of the screen. The Search field is located near the top-center of the screen, and the contents of the selected service (and the folder or subfolder you select) are on the right side of the screen.

 

Once you select a file to preview, it fills the entire screen of an iPhone or iPad. Depending on the file type you’re previewing, both the Markup/Annotation icon and the Share icon is displayed. (When the Markup/Annotation feature isn’t available, you see just the Share icon.)

 

The iPhone displays the Markup/Annotation icon in the top-right corner of the screen and the Share icon in the bottom-left corner of the screen. On an iPad, both icons are displayed in the top-right corner of the screen.

 

When you’re finished working with the file, tap Done, which is in the top-left corner of the screen on both the iPhone and iPad. Alternatively, tap the Locations option to select a specific cloud-based service the app is linked with, and search for files on that service.

 

To find a file you were recently working with, tap the Recent icon and then select a file to preview. If there are specific files stored in the cloud that you work with or frequently access, use the Files app’s Favorites tool to add these to your Favorites list.

 

To make files, folders, or subfolders more identifiable from within the Files app, you can color-code them, and add tags to them. Then, you can search, sort, and view files based on their color coding or text-based tag(s).

 

To assign a color-coded tag to a file, preview the file, tap the Share icon, and near the top-right corner of the share menu, tap the +Tag option. Select a tag color from the displayed menu.

 

Note

When viewing the contents of a folder or subfolder that’s stored online within Cloud Drive, you’re able to sort and display files by Name, Date, Size, or Tags. To do this, tap the Sorted By option near the top-center of the screen.

 

At the same time, you can also assign one or more text tags to a file. To this, scroll down and tap on one or more of the displayed tags that you want to link with the file.

 

To create a new text tag and add it to your master list, as well as the file you’re working with, tap Add New Tag. When prompted, enter a new tag, such as Meeting Notes, Ideas, Urgent, or a client’s name. You’re also able to assign a color to text tags.

 

Tip

You can set up the Files app to work with iOS 11’s Spotlight Search feature and Siri, which means you have more ways to quickly find content that’s stored in one of your compatible accounts.

 

To set up this function, launch Settings, tap the Siri & Search feature, and scroll down to the Files app listing and tap it. Turn on the virtual switch associated with the Search & Siri Suggestions option.

 

Tip

As you’re viewing a directory of files within a folder or subfolder on an iPad Pro, press and hold your finger on a file listing or icon. Then you can drag the file to another location displayed under the Browse menu, or tap one of the command tabs above the file. Command icons include Copy, Duplicate, Rename, Move, Delete, Share, Tags, and Info.

 

Tip

If you have an Apple Watch linked with your iPhone, you can use a photo from your iPhone as your watch face. Open a photo or graphics file with the Files app, tap the Share icon, tap the Create Watch Face icon.

 

Marking Up or Annotating a File

The markup and annotation feature becomes available when you preview a compatible file (such as a PDF, graphics file, or digital image) within the Files app. From the Preview screen, tap the Markup/Annotation icon to reveal a collection of virtual writing and drawing tools. Select a tool, and then tap on a virtual ink color. On an iPhone or iPad, use our finger to write or draw directly on your device’s screen to annotate or mark up the compatible file you’re previewing.

 

Note

The markup and annotation functionality built into the Files app works extremely well with an iPad Pro when used in conjunction with an Apple Pencil.

 

Collaborating on Files

The Add People option in the Files app allows you to select one or more people to collaborate with on a file. As changes are made, everyone you’re collaborating with sees the changes—nearly in real time. From the Add People screen, choose how to send an Add People invitation. You also can tap the Share Options banner to choose what collaborators will be able to do with the shared file.