How to download and Export LinkedIn contacts
This blog explains the various new hacks of How to Export LinkedIn contacts and how to download LinkedIn contacts. If you Want to use your own email system to communicate with your LinkedIn first-degree connections instead of relying on LinkedIn’s message system.
Adding these people one by one to your email address book could take a while. Thankfully, LinkedIn has a function to make this task easier.
Your list of LinkedIn connections is similar to a list of names in any email program’s address book. And just as you can import contacts from an email program into LinkedIn, you can export your LinkedIn contacts to your email program. Linkedin Exporting is a simple process:
1. You export your LinkedIn connections into a contacts file.
2. You import the contacts file into your main email program.
You can choose which contacts to export. Your email program should be able to detect any duplicates — if you try to import a name that already exists, you should get a warning message. I walk you through the process of exporting your LinkedIn contacts in this section.
Creating your contacts export file in LinkedIn
First, you need to generate an exported file of contacts from LinkedIn. To do so, follow these steps:
1. On any LinkedIn page, click the My Network icon in the top navigation bar.
2. In the Your Connections section, in the top left, click the See All link.
3. Click the Manage Synced and Imported Contacts link, on the right.
4. At the bottom-right corner, under the Advanced Actions header. Click the Export Contacts link
5. Under the Pick and Choose section, click next to Connections to select the Connections checkbox.
6. Click the Request Archive button to generate your contacts file
7. When asked, enter your LinkedIn password to complete the request.
LinkedIn sends you an email with instructions on how to download the file, usually within 10 minutes of your request.
8. Follow the instructions in the email to save the file on your computer.
Exporting contacts to Outlook
Now that you’ve created your contacts file, it’s time to import it to your email program. For the first example, I use Microsoft Outlook, but the procedure is similar to other email clients. (The next few sections give you an idea of how to handle other email clients.)
After you create your LinkedIn export file and are ready to export your LinkedIn contacts to Microsoft Outlook, follow these steps:
1. On the main Outlook screen, choose File and then Import and Export. The Import and Export window appears.
2. Select the Import from Another Program or File option and then click Next.
When Outlook asks you to select a file type to import from, select the Comma Separated Values (Windows) option and then click Next.
4. When Outlook asks you for the file to import, enter the path and filename of your exported file, or click the Browse button to find the file on your computer. Be sure to select the Do Not Import Duplicate Items option and then click Next.
If you don’t select the Do Not Import Duplicate Items option, you risk flooding your Outlook account with multiple email addresses and names for the same people, which will make your life more difficult and flood your connections with unnecessary email messages.
5. When Outlook asks you to select a destination folder, click the contacts folder and then click Next.
6. Verify that you’re importing your contacts file into Outlook. Then click Finish to start the process.
Exporting contacts to Outlook Express
If you prefer Outlook Express to the full Outlook program, you’re in luck: Your LinkedIn contacts can go live there just as easily as they can elsewhere. After you create your export file, you can export your connections to Outlook Express by following these steps:
1. On your main Outlook Express screen, choose File and then Import. The Import window appears.
2. Select the Other Address Book option, and then click Next. Outlook Express asks you to select a file type to import from.
3. Select the Text File (Comma Separated Values) option and then click Import. Outlook Express asks you for the file to import.
4. Enter the path and filename of your exported file, or click the Browse button and find and select the file on your computer. Click Next.
5. Verify the fields that you’re importing to Outlook Express and then click Finish to start the process.
Exporting contacts to Yahoo! Mail
If you’re using a web-based mail program, such as Yahoo! Mail, you can use the following basic procedure to take your exported LinkedIn contacts and import them into your webmail program.
After you create your export file, you can import those connections to Yahoo! Mail by following these steps:
1. Using your web browser, log in to Yahoo! Mail. Click the address book (Contacts) icon.
2. Click the Import Contacts button.
3. Scroll down, and click the Import button next to File Upload.
4. Click the Browse button, and find and select the file on your computer.
5. Click the Import button to send the LinkedIn contacts file to your Yahoo! account.
Yahoo! imports the names it found in the file and returns to the Yahoo! Contacts page. An updated number of contacts appears at the top of the page. If you think you have duplicate contacts, click the Fix Duplicate Contacts button on this screen to correct that problem.
Exporting connections to Mac OS X Contacts book
After you create your export file you can export your connections to Mac OS X Contacts Book by following these steps:
1. Click the Mac OS X Contacts Book icon in either the dock or the Applications folder.
2. Look for the contacts file you created in the previous section.
3. In Contacts Book, click File, and then click Import from the drop-down menu.
The contacts in your LinkedIn contacts file are imported.
Exporting our Profile and Badge
I’ve spent a lot of time talking about how you should fill out your LinkedIn profile so that it contains the most up-to-date information, documenting your experience, skills, recommendations, a network of connections, and professional identity.
All that information is collected in your LinkedIn profile, which is easily accessible, but you have to be on LinkedIn to get access to it.
Thankfully, you can distribute this information, offline and online, in several ways, whenever needed. This section provides just a few examples of accessing your LinkedIn information when you’re not on LinkedIn.
Exporting your profile to a PDF file
Sometimes, you might have to send a file that documents your experience instead of pointing people to your LinkedIn account. Suppose that your resume or CV is out of date, but your LinkedIn account is current. The easiest solution is to quickly take a snapshot of your LinkedIn profile and save it in a file that can be easily shared.
PDF (Portable Document Format) is one of the most popular file formats for distributing information that is locked. This section shows you how to export your LinkedIn profile to a PDF file. To do so, follow these steps:
1. Click the Me icon, and then click View Profile from the drop-down list that appears.
2. On your profile page, click the three dots to the right of your profile photo.
3. Click Save to PDF. LinkedIn prepare your PDF file and then issues a prompt for you to save the PDF file on your computer or open the program on your computer using a program,
4. Click OK. The PDF file is saved to your computer. In Step 3, if you chose instead to open the PDF file on your computer, using a program such as Adobe Acrobat Reader, you’d see your profile.
Your name, LinkedIn headline, and email are at the top of the file, with your Summary, Experience, and Education sections organized neatly below, similar to a resume.
Creating a public profile badge for other websites
Many people have more than one website that communicates what they do, both professionally and personally, on the Internet, such as a variety of social media accounts, a website, a blog, or a company website.
Why should you repeat yourself, in terms of your professional identity, across all these sites, when you can simply provide a link back to your LinkedIn profile from any other web page!.
LinkedIn’s public profile badge creates an icon that you can add to other online sites to provide easy, clickable access to your profile. Creating this badge is easy. To create a public profile badge, follow these steps:
1. Click the Me icon from the top navigation bar, and then click on View Profile from the drop-down list that displays. Your profile page appears.
2. Click the Edit Public Profile & URL button, along with the top right of the screen. The Edit My Public Profile window appears.
3. Scroll down to the bottom, and click the Create a Public Profile Badge link The Public Profile Badge Builder page appears.
4. For Step 1
Click the Copy the Code button. This copies the line of code starting with <script> and ending with </script>.
Go to the website where you want to add your LinkedIn badge and paste this line of code in the header part of the HTML file. (Paste the line of code between the <head> and </head> commands in your HTML file.)
This line of code basically allows the other web page to load instructions and information from LinkedIn to display the badge. You have to copy this line of code only once to the new page.
5. For Step 2:
Scroll down so you can see examples of each badge type.
Choose a format and color scheme, and then click the Copy the Code button below that design. LinkedIn offers badges that fit inside the main part of a website and in the sidebar of a page (scroll down the page to see them). You can change the width of the badge by selecting another option from the Size list.
6. Go back to your website files, and paste the code that you just copied into the precise spot in your HTML or web page file where you want the badge to display on the web page. Save your file with the new code.
Your web page file is simply a list of instructions that build a web page, from top to bottom. Therefore, choose the spot on the website where you want to insert your LinkedIn badge, and find that corresponding spot in the web page file. That’s where you should paste the LinkedIn code.
7. Upload the revised web page file, and use your web browser to make sure the badge is displayed properly on the website page.
Mashing LinkedIn with Other Services
One of the trends on the Internet has been the creation of mashups. No, I’m not talking potatoes here. A mashup is created when somebody puts together data from two or more applications into a single new and useful application.
For example, say you combine real estate sales data from a database application with the Google Maps application, enabling a search result of the real estate data to be mapped onto a satellite image on Google.
The satellite image represents a mashup because it’s a new, distinct service that neither application provided on its own. Something similar to the concept of mashups occurs with creative uses of LinkedIn.
As LinkedIn continues to evolve and its members use more and more of LinkedIn’s functionality, new uses for LinkedIn emerge, especially as part of a user’s Internet exploits. The following sections describe a smattering of these mashups.
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LinkedIn and Google Alerts
LinkedIn + Google Alerts = better-informed communication
I got this tip from Liz Ryan, a workplace expert, author, and speaker, as one of her top ten ways of using LinkedIn. It has to do with using both sites as a business tool when you’re trying to reach out to an important potential business contact whom you do not know. It works as follows:
1. In the Search box at the top of any LinkedIn page, type the name of a person at a company who is relevant to your situation and with whom you’d like to connect, and then press Enter.
The Advanced People Search page appears.
2. Make sure the People filter/header is selected near the top of the page, and then fill in any other appropriate fields to search for that person at a company with whom you would like to connect.
3. Armed with the name that turned up in the results, set up a Google Alert (by going to www.google.com/alerts) with the person’s name and the company name.
Google will notify you when that person is quoted or in the news. When you go to Google’s Alerts page, you simply enter the person’s name and company name in the search query box, and then configure how you want Google to alert you by clicking the Show Options link.
And then setting the How Often, Sources, Language, Regions, and How Many filters below the search query box. Finally, you set the email address you want the alerts to be sent to with the Deliver To drop-down list option.
Click the Create Alert button, and you’re good to go! When you receive a notice from Google Alerts, you have a much better idea of what the person is working on.
This knowledge gives you an icebreaker for striking up a conversation. Rather than send a random connection request, you can reference the person’s speech at the last XYZ Summit or agree with his last blog post.
You show initiative by doing the research, which can impress or flatter the contact and give you something to refer to when you talk about his accomplishments or innovations.
LinkedIn Archives and Data Syncing
LinkedIn archives + data syncing = ready-to-build Rolodex
There is a wealth of information contained in your LinkedIn account — from your list of connections to your experience, education, skills, and other profile information, to your status updates, long-form publisher posts, and publications posted through LinkedIn.
As time goes on, the information from this account may contain more up to date info than your email or contact information systems.
Especially if you’re in a sales position, contacts and daily information are crucial to your ongoing survival. Today, there’s an easy way to capture that data and use it for other programs to help you manage your life.
LinkedIn allows you to request an archive of your data, which means you can download files that contain all your account activity from the moment you joined LinkedIn to today.
This activity includes all connections and contacts, as well as your profile data, messages sent and received, and recommendations written and given. This data is downloaded as comma separated value (CSV) files, which can be easily imported to a data-syncing platform such as Evernote, so your data can be available across all your devices. To benefit from this feature, follow these steps
1. Log in to your LinkedIn account. Click the Me icon (your profile picture) from the top navigation bar, and then click Settings & Privacy from the drop-down list that appears. The Settings & Privacy page appears.
2. Click the Account header, if it’s not already selected, and scroll down until you can see the Download Your Data header
3. To expand the options for Download Your Data, click its Change link. You can click next to The Works, which downloads everything, or you can click next to Pick and Choose and then select the check boxes corresponding to the data you want to download.
4. Click the Request Archive button to start the LinkedIn data download process.
The data archive comes in two pieces. A short time after you click the button, you get a file with the easier-to-collect parts of your data archive, such as messages, connections, and any contacts you imported to LinkedIn.
Within 24 hours, on average, you get an email with instructions on how to download a second file containing the rest of your LinkedIn data.
After all the data is downloaded to your computer, use your favorite information storage program, such as Evernote, to upload this archive and keep track of your LinkedIn connections and activity.
LinkedIn and Evernote work together
LinkedIn + Evernote = automated networking processes
If you use Evernote to help control all the information you record and access on a constant basis, you can benefit from an official integration between Evernote Premium and LinkedIn that will make your networking life much easier.
An Evernote mobile app feature parses a business card you photograph, pulling out key contact information. More importantly, using the email address on the card, it scans LinkedIn to see whether that person is already on LinkedIn.
If so, the LinkedIn profile information will be displayed in Evernote, and you can send an invitation to connect. This way, you can meet someone and get her business card — and then add this person’s information to your contact program and send her a LinkedIn invitation while you’re still in front of her!
If the person is a LinkedIn user, Evernote imports that person’s profile photo, name, company, and title from her LinkedIn profile and assigns her to the corresponding fields in the Evernote record, which is indicated by the LinkedIn icon next to those fields.
After this integration, Evernote helps you send a LinkedIn invitation to this new contact from the Evernote screen. Beyond the business card feature, Evernote allows you to store templates you can use when you send customized invitations, invitation responses, or responses you commonly make when interacting with people.
Although any storage program can hold your templates, Evernote is currently the only app that integrates with business card scanning. When you want to add this functionality to your Evernote app, follow these steps:
1. In the Evernote app, click Account on the bottom navigation bar, and then click Settings.
2. Scroll down and click the Camera heading. You see the settings page for Evernote, including a link for Business Cards.
3. Click Business Cards, and then click Connect next to the LinkedIn option.
4. Log into LinkedIn and give your authorization to connect your LinkedIn account with your Evernote account.
Congratulations! Your Evernote and LinkedIn accounts are now connected. The next time you take a picture of a business card, you should see LinkedIn integration at work.
Building Your Focus Group
Here, I want to take these ideas one step further and discuss how LinkedIn can help you build a focus group for your new or next project. Here are some ideas to keep in mind if you want to build your own focus group using LinkedIn:
Start by building your network.
Your best participants in this group are first-degree connections of yours (or of another employee of your company) because those people are most likely to join based on your recommendation and how well they fit your group’s purpose. Try to network and invite potential candidates right away.
Build your accompanying website before building the group
Your focus group participants will want to see something before deciding to join and participate, so make sure you’ve spent some time building an informational web page, email, FAQs, or another system that is available for viewing before you start to build your group.
Use your first-degree connections to expand your network.
After you’ve rustled up some involvement there, expand your group by asking for referrals or introductions to potential second- and third-degree network members or general LinkedIn members who might add some value and insight to your process.
Continually send out updates.
You should always be sending out some form of update, whether you do so by filling out the status update option, using LinkedIn Messages, or going through your own email system. Don’t deluge people with messages — but also don’t ask them to sign up and then be silent for weeks or months. Keep your group members informed and ask for input when needed.
Post articles or long-form posts related to what you need your focus group to weigh in on, and add a few sentences when posting (or reposting) this information, asking for people’s input.
When you put out these articles and gather people’s input, you’ll begin to see who is passionate and knowledgeable about the subject material, or who wants to learn more and contribute more. Both sets of people could make excellent focus group members.
Ask for recommendations. As group members get introduced to your product, ask them for a recommendation in your profile if they liked or approve of the product. Getting their feedback or recommendations helps build future involvement when your product is live and ready for the mass market.
Using Location-Based LinkedIn Ideas
It’s easy to forget the importance of location when you have easy access to such a resource-rich community as LinkedIn. After all, you can communicate with your contacts through LinkedIn Messages, send recommendation requests or post questions, and grow your network without leaving your computer.
When you’re finished using your computer, however, you need to interact in the real world, whether your interaction amounts to shoveling snow or catching a plane to a far-flung convention. When it comes to location-based situations, meaning that the problem or situation is tied to a physical spot, you can discover solutions with the help of LinkedIn.
The best use of LinkedIn for location-based problems is this: Your network is typically spread out across the country and across the world.
Therefore, you can tap not only someone’s professional experience but also her knowledge or presence in a specific geographical area to help you solve a problem. In this section, you look at three location-based situations.
Building your network before moving to a new city
These days, when you have to move to a new city, you can do a lot of planning for it on the Internet. You can research the neighborhoods, look into the school systems, and shop for homes online.
You can take this process one step further if you plan to move to a different country, and you need information on local customs, cultures, and practices.
But what about the questions you can’t seem to answer through a web browser? What about the local knowledge of places to go and places to avoid?
LinkedIn can help. Every LinkedIn user has defined her location, so you can do a search and figure out which LinkedIn users live in your target area. If nobody in your network is from your target area, start networking and expand that network to include people who reside (or used to reside) in that area who can help.
Here are some specific actions you can take through LinkedIn to help you with the big move:
Use LinkedIn groups to find your community.
Not every group on LinkedIn is directly related to software development or venture capital. You can look for specific groups of people who share a common skill through LinkedIn groups, join the group and start a discussion topic with your question.
And see what the community says in response, which shows how a search for a specific city (New York City) yields thousands of possible groups. You can narrow your search by adding a specific profession or interest and then click Join to access the group.
Start as early as possible. Building a region-specific network takes time as you recruit new members, ask your existing contacts for referrals, and search for specific people who match the location and either an industry or a job title.
As soon as you sense that a move is necessary, or maybe when you’re mulling over whether to move, start building your network so that you can tap those people for location-specific information before you move.
Consider Chamber of Commerce groups. Do an Internet search for Chamber of Commerce groups in your new area and see if they have a LinkedIn group or their own website. These groups often have excellent resources for people who are relocating and looking to learn more about the area, especially for local businesses.
Look for contacts who used to live in your new city. You might try entering the location of your new city in the Keyword search field rather than the Location field.
By doing so, you might find first-degree connections or second-degree network members who used to live in your target area but have since moved; they might reference their past locations in their profiles.
Contact those people and see whether they can introduce you to any contacts they may still have in that target area, regardless of whether those contacts are on or off LinkedIn.
Arranging face-to-face meetings when traveling
LinkedIn can serve as a wonderful resource even when you are not moving to another city but are simply traveling for business or personal reasons. Suppose that you know you have some extra time on your trip, or you want to make some local connections to reinforce your business trip. Why not tap your LinkedIn network and visit your contacts in person?
A growing practice of busy LinkedIn professionals who travel is to arrange face-to-face visits with other LinkedIn members during a business trip.
This way, the traveler can meet with someone she is familiar with who could share similar interests and goals. Also, both people get a chance to expand their networks by creating a stronger connection.
To bring about in-person meetings, most people either post something to LinkedIn groups or send a message to targeted members of their networks. If you’re interested in making your next trip more of a LinkedIn adventure, keep these tips in mind:
Provide enough notice to attract people’s attention.
If you’re putting up a post on Monday night that you’re available for Tuesday lunch, you probably won’t get many responses in time to set up anything meaningful.
Don’t give too much notice, or your visit will be forgotten by the time you arrive.
Some notice is necessary to get on people’s calendars, but too much notice will make people forget as your visit gets closer. More than two to four weeks in advance is probably too much notice.
Be specific about your availability.
It’s great that you want to get together, but you probably have other plans when you’re visiting. Therefore, when you contact other members, offer a few choices of when you can get together — and be specific.
For example, you could say, “Hey, I’m going to be in San Jose for most of next week. Who’s available either Monday night or Wednesday lunchtime to get together?”
Use your get-together to help prepare for business.
Your get-togethers with people in other cities don’t have to be purely social. Suppose that you’re traveling to that city for an interview. Perhaps you want to send a targeted message to a few contacts who used to work for your target company and ask to meet them in person before your interview so that they can help you prepare.
Or maybe you want to practice your sales presentation on a knowledgeable person before you go into someone’s office to do the real thing.
Networking with LinkedIn
Social networking is a great way to stay connected, grow your personal and professional contacts list, and learn about new opportunities. But after lots of emails, instant messages, and discussion boards, sometimes you just want the experience of meeting someone face to face.
Many LinkedIn members feel this way and use the virtual power of LinkedIn to bring together people in the real world.
Although online methods can expedite the process of finding the right people, they can’t replace the power of face-to-face networking. In part by importing LinkedIn profile information, a new crop of apps helps connect like-minded people who want to talk in person about furthering their goals.
In part by importing LinkedIn profile information, a new crop of apps helps connect like-minded people who want to talk in person about furthering their goals. One example is the Weave app, which is available for iOS and Android operating systems. You can go to their website at www.weave.in to learn more.
Weave uses your LinkedIn account to let you review other potential entrepreneurs, and with a swipe of the finger left or right, you can decide which entrepreneurs you’d like to meet in person!
Weave can access your LinkedIn information as well as your potential entrepreneur matches, so you can review a healthy amount of data before saying yes or no.
One of my connections, Andrew, turned to LinkedIn years ago to help find interest for a regular get-together of technology folks, in which companies involved in newer web-based technologies open their doors to hungry technology workers who then learn about their host company over lunch.
He posted a question on LinkedIn to find a hosting company and received several responses, which led to some great meetings. Today, a new app called Lets Lunch helps entrepreneurs find each other and set up networking meetings during lunch.
In addition, companies are using LetsLunch to recruit potential new hires, so you can not only meet fellow employees in other companies but also meet hiring managers and decision-makers and get exclusive office tours.
LetsLunch hopes to build communities of like-minded people, and it can’t do that without interfacing with your LinkedIn profile data to learn more about you instantly.
That information is used to help tailor potential connections and recommendations for meetings. Due to its AI-powered personal connections, “the more you use LetsLunch, the smarter your networking gets.”