Question? Leave a message!




What is a 4-H presentation?

What is a 4-H presentation? 5
CALIFORNIA 4H PRESENTATION MANUAL Version 2016 (Revised October, 2016)4H Presentation Manual HEAD, HEART, HANDS, HEALTH GROwING yOUTH wHO THRIvE Acknowledgments The 4H Presentation Manual was revised by the 20142015 Presentation Task Force: Eric Barrett, Stephanie Barrett, Mary Ann Smith, Elizabeth Verburg, Bailey Walvoord, Sarah Watkins, Steven Worker, Jacki Zediker, along with Alyssa Sankey and Nicole Marshall Graphic Design Andrea Henderson Original Authors (2003) Tom Fraser and Mary Engebreth 2003 Review Committee 2004 Review Committee Kiera Hornby Pauline Smoke Brennan Cackett Barbara NordinElmer Marta Kroger Rozalia Trammell Chere Cackett Carol GreenLingbaoan Mary Engebreth Erin Twomey Mary Engebreth Matthew Smith Tom Fraser Pat Wight Tom Fraser Mary Ann Smith Sue Moore Steven Worker Stephanie McNabb Steven Worker Barbara NordinElmer Jacki Zediker Merrilee Merritt Jacki Zediker Rachel Onojafe Sue Moore © 2015 The Regents of the University of California The University of California, Division of Agriculture and Natural Resources (UC ANR) prohibits discrimination against or harassment of any person in any of its programs or activities on the basis of race, color, national origin, religion, sex, gender, gender expression, gender identity, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancerrelated or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship, status as a protected veteran or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994 USERRA), as well as state military and naval service. UC ANR policy prohibits retaliation against any employee or person in any of its programs or activities for bringing a complaint of discrimination or harassment. UC ANR policy also prohibits retaliation against a person who assists someone with a complaint of discrimination or harassment, or participates in any manner in an investigation or resolution of a complaint of discrimination or harassment. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to any of its programs or activities. UC ANR is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment and/or participation in any of its programs or activities without regard to race, color, religion, sex, national origin, disability, age or protected veteran status. University policy is intended to be consistent with the provisions of applicable State and Federal laws. Inquiries regarding the University’s equal employment opportunity policies may be directed to: John I. Sims, Affirmative Action Compliance Officer and Title IX Officer, University of California, Agriculture and Natural Resources, 2801 Second Street, Davis, CA 95618, (530) 750 1397. Email: jsimsucanr.edu. Website: http:// ucanr.edu/sites/anrstaff/Diversity/AffirmativeAction/. This policy statement supersedes the UC ANR Nondiscrimination and Affirmative Action Policy Statement for University of California Publications Regarding Program Practices dated July 2013.Preface Public speaking continues to be a cornerstone of the 4H Youth Development Program. During the century long history of 4H, the presentation program has expanded to include competitions and various public speaking formats. 4H alumni will often mention that they learned how to speak more effectively through their participation in the 4H presentation program. This manual was designed to help guide 4H members in developing their public speaking abilities. The fourth edition 4H Presentation Manual was revised by a Task Force of staff, volunteers, and youth, based on feedback obtained through an online survey, feedback from 4H staff, volunteers and youth. The major modifications include: 1. Including a onepage matrix of presentation requirements (page 10). 2. Reenvisioning scientific demonstrations into a new Science or Engineering Presentation category (page 13). 3. Removing the audiovisual presentation category; members may want to submit their work to the State 4H Film Festival. 4. Discontinuing the Problem Solving category but adding a new Prepared Persuasive Speech category (page 16). 5. Modifying guidelines for presentation days: • Renaming judges to evaluators to better clarify the role of evaluating presentations at Presentation Days. • Classifying presentations based on age (no longer based on grade). • Modifying the rubrics so they better assess critical components of public speaking for each presentation type. • Instituting a variable award system, so that points required for awards (gold, blue, red, and white) are now variable by level of presentation day. • Adding a platinum seal at the State 4H Presentation Day. Significant revisions to v ersion 2016 include: 1. Recalibrating the scoring key to ensure better distribution of awards between red, blue, and gold. 2. Improving weighting on the evaluation forms, including middle points. 3. Providing additional clarification on references, visual aids, and costumes. 4. Allowing only evaluators to ask questions. The 4H Presentation Manual (2016) is the consistent and standard guide for all 4H presentations and will be adopted by all County, Area, and State 4H Presentation Days starting in the 20162017 program year. The evaluation forms must be used at ALL 4H Presentation Days. California State 4H Office University of California, Agriculture and Natural Resources 2801 Second Street Davis, CA 956187774 Phone: (530) 7501334 Email: ca4hucanr.edu Table of Contents Section 1: 4H Presentation Section 3: Evaluating Best Practices .......................................1 Presentations .....................................33 Introduction ............................................1 what To Expect As An Evaluator ............. 33 Planning A 4H Presentation: The Twelve Most Common Situations A Few Easy Steps ...................................2 Evaluators Face ...................................35 Mechanics Of Presenting ..........................4 Evaluator Orientation Checklist ...............37 Tips For Posters And Digital visual Aids ...... 5 Answer Key: Evaluator Orientation Checklist ..............................................38 Guidelines For w ritten Comments ...........40 Section 2: Presentation Evaluation Specifications ......................................7 References ..........................................41 Guidelines For All Presentation Formats ......7 Matrix Of 4H Presentation Formats .........10 Demonstration ................................11 Illustrated Talk ................................12 Science Or Engineering Presentation ..13 Educational Display Talk ..................14 Informative Prepared Speech ...........15 Persuasive Prepared Speech ............16 Impromptu Speech ........................17 Interpretive Reading ......................18 Share The 4H Fun Skits ...................19 Cultural Arts ..................................19 Evaluation Forms .............................20 Demonstration ...............................21 Illustrated Talk ...............................22 Science Or Engineering Presentation .23 Educational Display Talk .................24 Informative Prepared Speech ............25 Persuasive Prepared Speech .............26 Impromptu Speech ..........................27 Interpretive Reading ........................28 Share The 4H Fun Skit ....................29 Cultural Arts ..................................30 Back Page ...................................31 California 4H Presentation Manual Scoring Key ..................................32Section 1: 4H Presentation Best Practices INTRODUCTION Speakers prepare for presentations by giving talks what is a 4H presentation to project groups and 4H meetings, practicing skills A presentation is a method used to communicate an idea learned in a project, and observing other people giving or topic by showing, telling, or expressing your opinion. presentations. A presentation may be a demonstration, a talk, a speech, or a skit. A 4H Presentation helps you learn to: Presentation and Sparks ü Research a subject 4H offers opportunities for you to realize your true and ü Organize ideas in a logical order full potential. The 4H Thrive Leadership Development Project helps you learn about your spark. A spark is ü Share your spark or your passion something that you are passionate about; it really fires ü Practice public speaking skills you up and gives you joy. Use your spark to help you find what excites and brings you happiness. Every member is encouraged to give a presentation each year. Show what why are public speaking skills you’ve learned; give a presentation. As you participate important in projects, you collect information and ideas that can be shared with others. This sharing of information is part of Giving presentations helps develop many life skills the learning process. including the ability to speak in front of a group, organize ideas, and create and use graphics to support the spoken word. Public speaking skills are where to Get Started ranked number one among the skill sets of professionals You can get ideas for presentations from many different (Lucas 2004). Other guiding factors for developing public sources. The first place to start is with your projects or speaking skills include: developing a presentation around your spark. Your project leader, parents, and other adults also can be ü Discovering an important component of leadership a source of ideas. Sources for presentation ideas are development project manuals, books, magazines, websites, and ü Increasing selfesteem, selfconfidence, and the brochures from various organizations. ability to accept feedback ü Expanding skills for planning, preparation and Presentation Type and Style performance Presentations are not just demonstrations. You have many options ranging from traditional demonstrations for beginning members to persuasive speeches for more experienced members. All of the various presentation Public speaking styles require similar skills, and are designed to meet the skills are ranked 1 interests, and ageappropriate levels of the member. No among the skill sets of style of presentation is better than any other. Choose the professionals. style that best fits you for your presentation and then try other styles as you advance in 4H. 1 PLANNING A 4H PRESENTATION: A FEw EASy STEPS Step One: Choose the subject matter Body: Tell them and show them. Tell them the three main points of your talk or demonstrate your process for making you wish to present. an item. Select a subject in which you are interested and would like to present to other people. Conclusion: Include a summary of the body’s main points and use a closing device to make your presentation memorable. Step Two: Determine who the Transitions: Smooth transitions are important to the intended audience is. organization of your speech. Transition words or phrases Adults, teens, primary members, experts, or novices. help you transition from one point to the next and make it easier for the audience to follow along. Step Three: Determine the purpose of your presentation. Try these transition words/phrases: Determine the reason you are giving the ü First, Second, Third ü As a result presentation; such as, to inform, to teach facts, to ü Next ü In other words motivate to action, to stimulate thought, or to show a ü In addition process. Select a 4H presentation format that best fits ü Another key point with the purpose of your presentation. ü For example ü Overall ü Although ü To summarize Step Four: Research your topic. ü Instead ü In conclusion Find out the most accurate and recent information on your topic. Consult your project leader, knowledgeable Step Six: Develop a title. people, magazines, books, or web sites. Is it an attention getter Does it summarize your purpose Is it short and to the point (no more than four to Step Five: Develop an outline of your five words) presentation. Step Seven: Prepare your material Divide your outline into the introduction, body, and conclusion. Plan on how you will transition from one part for the presentation. of your speech to the next. Use poster boards, digital slides, or other materials to illustrate the main points of your presentation. Use your Introduction: Use an opening device to create interest outline to serve as the text of your poster board/digital in your topic. Present the main idea which can be the slide illustrations. Select models and handheld objects to purpose of your presentation, a topic sentence, or thesis. be used in the presentation. Preview the main points you intend to cover in the body of your presentation. Step Eight: Practice giving your An opening device can be: presentation. ü A thoughtful question Practice makes perfect. How will you set up your ü A clever story workspace How will you handle the materials as you ü A bold statement show them Where will you place them when you put ü An interesting statistic them down ü A short video clip Step Nine: Prepare for questions. Try to anticipate questions that may come up and find 2 answers to those questions.Is that the information you were looking for A guide to respond to questions for Preparing for the big day: a beginning member: ü Practice for 20 minutes a day out loud. This Depending on the presentation type, you may think will help you work on volume, pacing, and about using this fivestep approach in responding to intonation. questions. This is an aide to help new members. Using these steps may vary depending on your situation. ü Examine the clothes you will be wearing and look for tears, frays, loose buttons, and spots. 1. Listen to the entire question before you begin to answer any questions. ü Do a rehearsal of the speech in front of 2. Repeat the question out loud so the entire audience friends, your 4H group, your family or can hear it. another safe group. Let them guide you in areas that need a little more work. Practice 3. Credit the person for asking the question. you may say something like, “That was a great question” makes perfect or, “Glad you asked that question” or even, “I get ü Do a full dress rehearsal of the speech or asked that question by many people.” presentation (even if it’s just in front of the 4. Respond to the question honestly and the best you mirror). can. If you do NOT know an answer to a question, ü Think positive, goal seeking thoughts tell them you do not know the answer. 5. If it’s applicable and appropriate, bridge to the next question by asking them a question. “Does that answer your question” or, “Is that the kind of Helpful Hints for Project information you were looking for” This is critical. Leaders: Once they respond to you “yES”, you now have permission to go on to the next person. This also 1. Help the speaker choose a topic that gives them one more opportunity to say “No” and interests them. Presentations are supposed allows them to clarify their question by asking it to help the speaker learn more about a again. topic they have learned in 4H by giving the speaker a chance to teach the topic. Successful teaching shows a higher level of understanding. 2. Presentations require practice, and practice shows during the Presentation Day. 3. Memorization may work for some speakers, but learning the presentation is better because the speaker appears fresh during each presentation. 4. Prepare the speaker for problems including distractions, tough evaluators, falling posters, and forgotten items. 3 That is a great questionMECHANICS OF PRESENTING As a speaker, you should explore different ways to Volume: Volume should match your audience and effectively communicate by using different presentation room size. Remember, your voice is louder to you than formats and styles. While each person is most effective to the rest of the audience. If you speak too quietly, your when they become comfortable with their own unique audience will not understand you. style, the following materials on presentation mechanics are intended to provide a base of accepted presentation Pitch and Vocal Variation: Can be used to practices with which to start. heighten the quality of your speech, you can use it to reflect on your message. Try and remember to avoid using the same tone throughout your presentation. Body Positioning When positioning yourself in the front of the room, stand Dynamics of Speaking: Change the volume, slightly to your right side or left side of the presentation speed, and tone of your voice. Project your voice to the area. Any posters, digital slides, or other props or visuals audience in the back of the room. Present to individuals should not be blocked and should be visible to the in the audience and check for understanding by the audience. audience’s facial and physical reactions. These reactions reflect their understanding of your presentation. Don’t forget to add in your own style. Standing and Posture Your weight should be distributed evenly with feet Eye Contact shoulder width apart and knees unlocked. If you become tired during the presentation, shift from front to back (put Eye contact is very important. For small audiences, try one foot behind) because this type of body movement and engage each member by making eye contact with does not introduce a swaying look to the presenter. them. For large audiences, move your eyes around the room (right, to left, and back to center).The avoidance of visual contact with the audience leads to the perception Speaking voice of unpreparedness and awkwardness. Creating a dynamic speaking voice involves more than mastering the physical skill; it involves visualizing the Gestures and Movements ideas you are trying to convey. Wellplanned pauses are important when conveying an idea. Avoid vocalized Use hand movements similar to those you use during a pauses including “um,” “er,” “like”, “well”,“right”, “you conversation. The larger the room, the more animated know”, “so”, and other vocalized fillers that detract from your gestures should be. Gesturing should focus toward your presentation. the audience. Keep your hands to your side and in sight. Hands out and palms up. Other hand positions limit gesturing. They should appear spontaneous and natural and enhance your speech. Gestures and movements to avoid: ∅ Turning your back to the audience ∅ Hiding your facial expression ∅ Crossing your body with your hands ∅ Putting your hands in your pocket ∅ Putting your hands behind your back ∅ Leaning on tables or props ∅ Fidgeting or rocking 4TIPS FOR POSTERS AND DIGITAL vISUAL AIDS Words on posters, charts, and digital visual aids should Digital Slides be easy to read. People find it easier to read words The use of digital slides is encouraged. Many types of running from left to right across the page rather than from software are available to use, some include, and are not top to bottom on a page. Be consistent in style. limited to Microsoft PowerPoint, Prezi, Apple Keynote, and Apache Impress. Lettering ü Lettering should be at least 24 size font. ü Use bold letters for headings where you want to make a point. ü Keep text to a minimum. ü The use of plain lowercase letters makes charts ü Text should be used as an outline. easier to read. They should also be used for sub ü Use photographs and graphics that support the items in a list and additional information. The eye message of each slide. moves quicker through them with a minimum delay in reading.ü Use bullet points. ü Use a font and large size letters that are easy to read ü Avoid using pictures as backgrounds for slides from the back of the room. ü Use capital letters, italics, and/or color to provide Color Combinations emphasis. Use strong and forceful headlines. Colors can create the desired mood or atmosphere for your message. Visual aids may do a good job when made in black and white; color, when used well, will Posters help them do a better job. Limit colors to two or three in When your visual aids are the same size, they are visual aids, so color does not become too distracting to easier to handle, and you appear more organized and the viewer or audience. professional. ü Make sure you have adequate color contrast. Color Combination Examples ü Avoid using pastel colors. ü UPPERCASE (capitals letters) should be limited to titles, headings, or where you want to make a point. ü Lettering should be bold enough to be easily read from a distance. ü Lettering should be 1 ½ inches in height and/or 125 point text or larger. Ingredients: ü Leave at least an inch between lines of text and an inch between each word. • Flour ü Use bullet points to guide eye movement toward key • Baking powder points. • Salt • Eggs • Sugar • Milk • Butter 5visual Aid Checklist: p visibility Is it easy to see and read from where participants sit p Simple Is the message easy to understand p Interest Does it attract and hold attention or is it cluttered with too many words or pictures p Useful Are the lettering, words, pictures, etc. suitable for the subject and audience p Structure Are the ideas grouped in sequential order p Information Is it factual and is the data current p Spelling Is all the information spelled correctly Helpful Hints 1. Plan visual aids for the room in which you speak. If the room will be classroom size, think about what can easily be seen from the back of the room. 2. Distance makes visuals harder to read; neatness becomes even more important. 3. Select materials for posters that are easy to use. If poster board is thin, wind can make the board difficult to control. Try foam board or matte board for better results. 4. Setup your posters and materials so they are within reach and easy for you to handle. you may move the easel and table to where they are the most comfortable doing your presentation. 5. Keep work areas neat with as few items as possible. Remove items from the table when complete. Do not place any items that block your audience’s view 6. Be adaptable; room sizes vary and may limit your ability to do some activities. To watch sample presentations visit: http://4h.ucanr.edu/projects/leadership/public speaking/ 6Section 2: Presentation Evaluation Specifications GUIDELINES FOR ALL PRESENTATION FORMATS the visual portion of the presentation. You may not receive Presentation Day assistance during the presentation. Presenters will be You may present at a Presentation Day to given a five minute time period to setup and cleanup their receive feedback and an award. presentation. 1. Each county organizes a County 4H If equipment used in the presentation malfunctions, then Presentation Day. you may request an opportunity to restart the presentation once you have had a chance to repair the equipment. 2. If you receive a Gold award at County Presentation Parents or room hosts may assist with equipment Day, you may participate in the Area 4H malfunctions. Evaluators should give the speaker the Presentation Day. opportunity to relax and regroup their thoughts prior to 3. If you receive a Gold award at Area Presentation restarting the presentation. Day, you may present at the State 4H Presentation Day. Appearance Decide on the kind of message you want to send to the audience through your dress, hairstyle, and accessories. Find your Area 4H Presentation Day at: Clothing should be neat, clean, and appropriate for the http://4h.ucanr.edu/4HEvents/SFD/PD/. presentation being given. You should be well groomed when giving your presentation, including: ∅ No holes in your clothing or shoes Evaluators (previously called judges) ∅ No logos or slogans on your clothing At County, Area, and State 4H Presentation Days, two or three evaluators will use an evaluation form and The 4H Dress Code can be found at: http://4h.ucanr. assess your presentation on a set number of criteria. edu/About/Uniform/ The Evaluators’ job is to help you improve your public speaking abilities. The 4H uniform cannot be required, although it may be worn. w earing or not wearing the 4H Presentation Topics uniform will play no part in evaluation. You are strongly encouraged to relate the presentation to your current 4H project work, activities, or your spark. Costumes are appropriate for demonstrations, illustrated talks, science or engineering presentations, share the Political or religious advocacy are not Political anor ligious advocacy are not appropiate 4H fun skits, and cultural arts. appropriate topics for 4H presentations topics for 4H Presentations Setup You are responsible for supplying and setting up all equipment for the presentation. Room Hosts may assist you during set up and take down. If you cannot set up 7 the equipment necessary for the presentation without adult assistance, evaluators may infer that you did not prepare what kinds of flowers attract honey bees Great question Asking of Questions youth with special needs enroll in the program based on their chronological age and follow the • Only Evaluators may ask questions 4H age requirements of 5 19 years of age. • The amount of time for questions may be limited by Any extensions beyond the age of 19 of special the evaluators as needed (recommended time for needs youth must be approved annually by the questions is a maximum of five minutes). county director. Evaluation and Awards Responding to Questions 4H Presentation Days use a criterionbased system (aka You are expected to handle questions related to the Danish) where your speaking skills are assessed using presentation. The purpose of questions is to evaluate how a common evaluation form. Presentations are evaluated you think using presentation information. You should make based on merit, meaning how well you performed the sure that questions are heard by the entire audience, and basic skills of public speaking. Each presentation is it is acceptable to repeat the question, paraphrase the evaluated separately from one another and receives an question, or include the question in the answer. Repeating award based on meeting the criteria. All presentations allows the audience to hear the question and gives you receive an award. The criterionbased system uses color the chance to make sure you understand the question. You placings starting with gold or blue and then continuing have given an acceptable response when you state that with red and white. At the State 4H Presentation Day you don’t know the answer to the question and provide a members may earn a platinum seal. When tabulating resource for finding the answer. For additional information awards, numbers will be rounded to the nearest whole about responding to questions please refer to page 3. integer (14 round down/ 59 round up). Half points may not be given; evaluators must select one option (full number) for each category of the evaluation form. All presentation formats use the criterionbased system of evaluating. The only exception is the Prepared Persuasive Speech category at the State 4H Presentation Day. Senior 4H members presenting a Prepared Persuasive Speech at the State 4H Presentation Day are compared against each other and the top three rankings are selected (1stState Winner; 2ndSilver Medalist; 3rd Bronze Medalist); other entries are scored using the Age Groupings criterionbased system. The age group is determined by your age on December 31st of the current program year. Members of teams Disqualification and group presentations will be evaluated using the age of the oldest team member. Your presentation may not be disqualified from Presentation Days. Your presentation may be reclassified • Primary: 58 years old. Primary participants may not if needed. Any serious flaws should be reflected on the evaluation form in the appropriate skill area. be evaluated. Any team presentations that include primary members may not be evaluated. Photography and Filming • Junior: 910 years old Due to the distraction to presenters, photography • Intermediate: 1113 years old and filming of presentations is prohibited at all 4H Presentation Days, unless granted an exception by the • Senior: 1419 years old respective Event Coordinator. You will remain in the same age group during the program year if you progress from county to area to state 4H presentation days. PreAnnounced Topics Topics for the impromptu category are announced annually in early winter. Special recognition topics, impromptu, and persuasive topics are located on the state 8 4H website at http://4h.ucanr.edu/4HEvents/SFD/ PD/ This gentleman just asked if...Accessibility of Presentation Days Research Citation All ANR Programs, including the 4H YDP are federally You should remember to cite the source of the information mandated under the Americans with Disabilities Act gathered from research either verbally, throughout your (1991) to ensure that all programs are accessible to presentation, or in writing at the conclusion of your persons with disabilities. Therefore, all aspects of every presentation, on a poster or slide. Senior members may 4H Presentation Day must be designed to meet the needs want to use a standard citation system like APA or MLA. of and to be accessible to all 4H members and 4H adult volunteers. The event registration form requests that individuals list SOURCES any additional assistance needed in order to participate Finely, J., Camazine, S., Frazier, M. (1996). in the event. The form is to be submitted to the Event The epidemic of honey bee colony losses during Coordinator and appropriate UCCE 4H YDP staff the 19951996 season. American Bee Journal, 136(11), 805808. contact for the event. 4H staff and event coordinators will review all assistance requests and communicate with 4H families of all reasonable assistance ANR is able to provide. Information regarding assistance provided will be communicated to any presentation day Evaluators in advance, to explain how the presentation format has been adapted to assist the speaker to participate in the Food Safety presentation program. You are expected to follow proper food handling practices when including food products in a presentation. For a list of links to food safety guidelines and articles please visit: http://safety.ucanr.edu/4Hresources/ cloversafenotesbyprojectarea/ and http://safety. Individuals who need to request an ADA accommodation ucanr.edu/files/3316.pdf. in order to participate in 4H Presentation Day can complete the 4H ADA Accommodation Request Form. Being a Good Team Member This will be submitted to the Event Coordinator and a copy will be submitted to the UCCE 4H YDP staff contact It is important for presenters to be good team members. for the event. The UCCE 4H YDP staff should fill out the When presenting a team presentation, team members ADA Accommodation Request for Materials/Equipment should: Form and submit to the Office of Affirmative Action when • Be openminded and listen to suggestions from other requesting materials, equipment and services or financial team members. support from ANR. All requests should be retained for • Divide work and speaking parts equally. review purposes. • Practice the presentation together. For additional information please refer to Chapter 3 • Predetermine which questions or which subjects of of the 4H Policy manual at http://4h.ucanr.edu/ questions will be answered by which team member. Resources/Policies/ • Determine how you will notify other team members in your group when you would like to add onto their For event coordinators, more information may be found answer. in the Youth with Special Needs, 4H Adult Volunteer Handbook at http://4h.ucanr.edu/files/19693.pdf If you become eligible as a team, you must continue to present as a team. For example, if a team of three qualified at an area Presentation Day, all three must be Multiple Presentations able to present at the State 4H Presentation Day. Missing just one team member will make the team ineligible to 4H members may only give one presentation at the State present at the State 4H Presentation Day. 4H Presentation Day, along with one Share the 4H Fun Skit. Check with the Event Coordinator of your county or area presentation event to determine the number of 9 presentations that may be given by each presenter. MATRIx OF 4H PRESENTATION FORMATS Presentation Posters visual Number of Note Type and Slides Aids Length Presenters Questions Cards Attire References Demonstration Minimum 4 Yes 315 min 1 to 3 Yes No Any Yes Illustrated Talk Minimum 3 Yes (not 315 min 1 to 3 Yes No Any Yes required) Science or Minimum 5 Yes (not 315 min 1 to 3 Yes No Any Yes Engineering required) Presentation Educational 1 Yes (not 315 min 1 to 2 Yes No No Yes Display Talk required) total; costumes 35 talking Informative None None 25 min; 1 Yes One 5”x7” No Yes Prepared allowed Maximum card costumes Speech 10 min Persuasive Allowed; Yes (not 38 min; 1 Yes One 5”x7” No Yes Prepared optional required) Maximum card costumes Speech 15 min Impromptu None None 25 min 1 No One 5”x7” No Yes Speech (age allowed card costumes restricted to intermediates and seniors at State 4H Presentation Day) Interpretive None None (only Maximum 1 Yes Source No Yes Reading allowed reading 10 min; material costumes (Reading material) reading Material) portion similar to length of introduction and discussion combined Share the 4H None Yes (not Maximum No max; No No Costumes No Fun Skits required required) 15 min 2 minimum encouraged Cultural Arts None Yes (not Maximum No No No Costumes No required required) 15 min maximum encouraged 10DEMONSTRATION Number of Presenters: An individual A demonstration: presentation is delivered by one speaker. A team ü is doing. presentation is delivered by up to three speakers. Team members should divide work and speaking parts ü is showing how. As you show how, you tell how. equally. An uneven distribution of work or speaking parts ü is where you make something or do something. will impact the evaluation. They are evaluated as a team. There is a final product. Questions: Only evaluators may ask questions. Posters and Slides: A minimum of four posters Time for questions may be limited. or slides should be used. Additional posters or slides are acceptable and encouraged to effectively support your presentation. If double sided boards are used, they count Note Cards: Speakers may not use notes. Posters as two posters. The posters should address the following and/or visual aids should provide any necessary points: prompting. 1. Introduction / Title Attire: Appropriate attire for the occasion. Costumes 2. Materials may be used. 3. Process 4. Summary Other: Speakers are strongly encouraged to relate the presentation to their current 4H project work or 4H activities or spark. If the speaker is questioned concerning visual Aids: Visual aids are encouraged. Handing the relation of the presentation to a 4H activity and the out flyers and samples cannot cause a distraction to other presentation is not based on a 4H activity, the speaker presentations. Never hand out samples or flyers while should connect the presentation to a club, someone else is presenting. Product labels should be project based 4H presentation program, or 4H limited to generic names and product names should be experience. covered. The work area and table space used for the pre sentation should be used to the speaker’s best advantage. Length: The presentation can range in length from How to sew three minutes for an individual primary presentation to 15 in 8 easy steps minutes for a senior individual or team presentation. The complexity of the topic and the age of participants should dictate the appropriate length. Exceeding 15 minutes in length does not result in disqualification but will be considered when evaluating the presentation. 11ILLUSTRATED TALK An illustrated talk: visual Aids: Visual aids are encouraged. Handing out flyers and samples should not cause a distraction to ü is talking. other presentations. Product labels should be limited to ü is telling how with the aid of visuals. generic names and product names should be covered. The work area and table space used for the presentation ü is where you use charts, posters, photos, computer should be used to the speaker’s best advantage. programs, slides, pictures, models, or cut outs. ü Each presentation should have clearly identifiable sections including an introduction, main body, and Length: The presentation can range in length from conclusion. Speakers are strongly encouraged to three minutes for an individual primary presentation to 15 relate the presentation to their current 4H project minutes for a senior individual or team presentation. The work or 4H activities or spark. complexity of the topic and the age of participants should dictate the appropriate length. Exceeding 15 minutes in length does not result in disqualification but will be The primary differences considered when evaluating the presentation. between a demonstration and an illustrated talk: Number of Presenters: An individual • A demonstration is doing and an illustrated presentation is delivered by one speaker. A team presentation is delivered by up to three speakers. talk is talking. Team members should divide work and speaking parts • A demonstration is showing how to do equally. An uneven distribution of work or speaking parts something while telling how to do it, and will impact the evaluation. They are evaluated as a team. an illustrated talk is telling about something or how to do something while showing Questions: Only evaluators may ask questions. Time visuals. for questions may be limited. • In a demonstration, the presenter makes or does something and there is a finished product. In an illustrated talk, the Note Cards: Speakers may not use notes. Posters presenter uses premade charts, posters, and/or visual aids should provide any necessary photographs, computer programs, slides, prompting. pictures, models, and/or cutouts to support the information given. Attire: Appropriate attire for the occasion. Costumes may be used. Posters and Slides: A minimum of three posters or slides should be used. More are acceptable and Other: Speakers are strongly encouraged to relate encouraged. If double sided boards are used, they count the presentation to their current 4H project work or 4H as two posters. The posters should address the following activities or spark. If the speaker is questioned concerning points: the relation of the presentation to a 4H activity and the SwINE presentation is not based on a 4H activity, the speaker 1. Introduction / Title should connect the presentation to a club, project based BREEDING 2. Information 4H presentation program, or 4H experience. 101: TIPS 3. Summary AND TRICKS 12 SCIENCE OR ENGINEERING PRESENTATION A science presentation focuses on making sense of the area and table space used for the presentation should world by constructing knowledge and an engineering be used to the speaker’s best advantage. Product labels presentation focuses on finding suitable solutions to should be limited to generic names. Elevation boards can problems by weighing design choices. be used by the speaker to enhance the visibility of the work area. Science Presentation Length: The presentation can range in length from A science presentation emphasizes the core process of three minutes for an individual primary presentation to 15 inquiry to describe, explain, and predict through minutes for a senior team presentation. The complexity of observation, experimentation, modeling, and other the topic and the age of participants should dictate the scientific techniques. Science methods may rely on appropriate length. Exceeding 15 minutes in length does quantitative data (numbers), qualitative data not result in disqualification but will be considered when (descriptions), or both. Science presentations do not evaluating the presentation. need to be experimental, but they need to show how the member is constructing knowledge about some topic or phenomenon. Number of Presenters: An individual presentation is delivered by one speaker. A team presentation is delivered by up to three speakers. Team members should divide work and speaking parts Engineering Presentation equally. An uneven distribution of work or speaking parts An engineering presentation uses the process of design will impact scoring of the presentation. to plan, build, and test a process, system, or device. Engineers must weigh design choices based on merits, constraints, and aesthetics to meet design specifications Questions: Only evaluators may ask questions. Time (considering both form and function) and be able to justify for questions may be limited. those choices. Note Cards: Speakers may not use notes. Posters Poster and Slides: A minimum of five slides and/or visual aids should provide any necessary or posters should be included in your presentation. A prompting. science or engineering presentation should address the following points although the order and representation of this information can vary to best reflect the topic at hand. Attire: Appropriate attire for the occasion. Costumes may be used. 1. Introduction / Title 2. Background: describe connections to previous Other: Speakers are encouraged to relate the efforts; outline the purpose of your work and/or the presentation to current 4H activities. School assignments problem statement and constraints or science fair displays need to be related to 4H 3. Methods: describes the steps you took and/or your experiences or youth sparks. plans to build, test, and redesign 4. Results: provides raw data, testing and trial data, or device THE RESULTS: 5. Discussion: explore the implications of your results visual Aids: The speaker may use posters or visual aids to enhance the presentation (not required). The work 13 EDUCATIONAL DISPLAy TALK An educational display talk is an organized visual experience or spark, and an overview of the content presentation of a program or a concept. A display should on the display. The speaker should provide a brief be designed to convey its message in a limited amount review of the sections on the board but not read the of time. This is a public speaking contest so the speaker display nor repeat the steps presented in the display. should use the time wisely and support the visual • Additional topics that the speaker should include presentation. Once the speaker completes the oral in the overview are the intended audience for the presentation, they will have a dialog with the evaluators display, what ideas that the presenter hopes the about the display. viewer will learn from the display, and where the display may be used. Posters: Educational Displays may exhibit one of the following display formats: Number of Presenters: An individual presentation is delivered by one speaker. A team presentation is delivered by two speakers. Team members ü Card Table Display (approximately 30”x30”): should divide work and speaking parts. An uneven This format will feature a trifold poster board distribution of work or speaking parts will impact the that includes a title, the member’s name and 4H scoring of the presentation. affiliation, and a depiction of the program or concept. The table may be used as part of the display. Questions: Evaluators are expected to have an ü Panel Display (approximately 4’x4’): The panel educational discussion that includes questions with the is presented vertically on an easel. The display will presenter about the display. include; as a minimum, a title, the member’s name and 4H affiliation, and a depiction of the program or concept. Note Cards: Speakers may not use notes during the presentation of the display to the evaluators. The display should provide any necessary prompting. visual Aids: Display items that are added to the table of an educational display should be kept to a minimum and only included if they are practical to place Attire: Appropriate attire for the occasion. Costumes on the display surface itself. Items must be clearly labeled may not be used. and selfexplanatory. All lettering and visual depictions on the displays will be understandable or readable by an average adult from no less than a four foot distance. Length: The speaker’s presentation should be three water to five minutes and then there will be questions and Recycling dialogue with the evaluators. by Joe Harper Clover City 4H Club • Speakers are expected to introduce the educational display with a prepared oral presentation including the title, information about how the speaker belongs to 4H, how the display is relevant to their 4H 14 INFORMATIvE PREPARED SPEECH An Informative Prepared Speech Length: A speech generally lasts from two to five min utes and may extend up to 10 minutes based on age or This format requires that the speaker write and deliver experience. Exceeding 10 minutes in length does not their own speech. The speaker will inform or educate the result in disqualification but will be considered when audience on a single issue or topic. The topic is only evaluating the presentation. limited by age appropriateness of the topic for the member. Advocacy of political or religious views is not appropriate. The purpose of this category is to Number of Presenters: Prepared speeches encourage participants to give a speech in which they may only be given as an individual activity. seek out accurate information, organize it into a useful form, and competently present the information. Questions: Only evaluators may ask questions. A speech has a clear and understandable theme or Time for questions may be limited. thesis. Citing sources can increase the credibility of the speech if it does not interfere with the delivery of the prepared speech. The speaker is expected to discuss the Notes Cards: Notes on a 5”X7” card (single side) chosen topic intelligently, with a degree of originality, may be used by the speaker to assist with the delivery of in an interesting manner, and with some benefit to the the speech. The note card should be inconspicuous and audience. not detract from the speech A prepared speech should have a clearly defined introduction, body, and summation. The body contains Attire: Appropriate attire for the occasion. Costumes the development of the main ideas of the prepared may not be used. speech. The summation should not introduce new material but should be used to reinforce the ideas developed in the body and cement the theme and main ideas in the minds of the audience. Posters and Slides: None Allowed visual Aids: No visual aids will be used by the speaker to assist with the delivery of the prepared speech. No props are allowed 15 PERSUASIvE PREPARED SPEECH A Persuasive Prepared Speech Length: A speech generally lasts from three to eight minutes and may extend up to 15 minutes based on age The purpose of a persuasive prepared speech is to or experience. Exceeding 15 minutes in length does not sway, convince, and influence, not simply to argue. result in disqualification but will be considered when Persuading audience members that disagree with you evaluating the presentation. requires that you think about why they disagree with you, identify areas where these audience members can be moved, and speak to those areas in a way that Number of Presenters: Persuasive speeches highlights your shared interests. Remember that your may only be given as an individual credibility plays an important role in persuading audiences, such as dealing with oppositional arguments in a fair and convincing way. Good persuaders do not Note Cards: One 5”X7” note card (single sided) ignore the opposition, nor do they simply attack the may be used; however, it should not be read or relied opposition; they engage the opposition’s arguments in upon heavily. an evenhanded way. ü Select a topic that allows you to persuade. Questions: Only evaluators may ask questions. ü Speak to persuade. Address both sides of the Time for questions may be limited. argument. ü Use ethos, logos and pathos. Speak to the audience with knowledge and passion on the Attire: Appropriate attire for the occasion. Costumes subject. may not be used. ü Citing sources can increase the credibility of the speech. Don’t let them interfere with the speech. Other: Speakers are encouraged to relate the presentation to current 4H activities or their spark. The topic is only limited by age appropriateness for the member. Advocacy of political or religious view is not appropriate. State 4H Presentation Day: Senior 4H members presenting a Prepared Persuasive Speech at the State 4H Presentation Posters and Slides: Allowed, not required. Day are compared against each other and the top three rankings are selected (1stState winner; 2ndSilver Medalist; 3rdBronze visual Aids: The speaker may use posters or Medalist); other entries are scored using the visual aids to enhance the presentation (they are not required). criterionbased system. wHAT IT ethos: the guiding beliefs of a person, group, or organization MEANS TO BE A LEADER pathos: a quality that causes people to feel sympathy and sadness logos: the appeal to reason and logic 16IMPROMPTU SPEECH An Impromptu Speech Posters and Slides: None Allowed. Impromptu speaking involves speeches that the speaker has developed themselves at the Presentation Day within visual Aids: The speaker may not use props or a threeminute preparation. One at a time, the speakers costumes in the delivery of the speech. will randomly draw a piece of paper with a topic on it. The topics will be developed from the preannounced categories for the event. From the time that the speaker is Length: The speaker’s presentation should be two to given the topic, they will have three minutes to prepare a five minutes in length. Exceeding five minutes in length speech. does not result in disqualification but will be considered when evaluating the presentation. Guidelines for preparing an impromptu speech: Number of Presenters: This format is limited to individual participants. 1. Clearly state the topic as it was given to the speaker. 2. Give a reasonable interpretation of the topic. Neither Questions: There will be no questions during this exaggerate by reading more into the issue than is category. The entire category involves the unrehearsed there, nor understate the issue. delivery of information and ideas. 3. Give the speech a clear central purpose. 4. what is the strategy A speech can inform or Note Cards: The speaker is expected to have persuade. Persuasion is suggested as it provides a completed basic research on the announced topics. The direction and purpose to the speech. The evaluators speaker is allowed one 5”x7” note card (single sided) may not consider the position taken by the speaker to collect the results of the research on each topic. The and will consider how well the position is stated, speaker may use their 5”x7” note card during the developed, and supported. delivery of the impromptu speech. The speaker should incorporate an introduction, a body, and a summation in the delivery of the speech. The body Attire: Appropriate attire for the occasion. Costumes of the speech should be used for the development of the may not be used. thesis or topic of the speech. Other: Some County and Area 4H Presentation Topics Days may offer an adapted version of impromptu for Topics for the impromptu category are announced participation to junior, intermediate, and senior members. annually in early winter. Special recognition topics, Senior and intermediate members in a modified category impromptu, and persuasive topics are located on the state at a county and/or area event are NOT elibible to partic 4H website at http://4h.ucanr.edu/4HEvents/SFD/ ipate at State 4H Presentation Day. PD/ Age Restriction: At State 4H Presentation Day, participation in Impromptu Speeches is limited to Intermediate and Senior 4H members. 17 INTERPRETIvE READING Exceeding time guidelines does not result in An interpretative Reading disqualification. An example of an allocation of time Speakers may read any published written work that is might be: age appropriate and acceptable for use in a public school classroom. Examples may include: children’s • Introduction: 12 minutes stories, poetry, essays, speeches, articles, and excerpts from novels that stand alone. Political and religious • Reading: 35 minutes advocacy is not appropriate. • Conclusion: 12 minutes In addition to introducing themselves, the speaker should demonstrate knowledge about the reading selection by Number of Presenters: This format is limited describing the title, the author, the characters, the purpose to individual participants. The speaker may sit or stand or setting of the writing, and any other introductory during the presentation. information that might enhance the understanding of the piece by the audience. The reading should be completed with a short conclusion that will leave a vivid memory of Questions: Only evaluators may ask questions. the selection in the minds of the audience. Time for questions may be limited. The speaker creates the characters and the setting through Note Cards: This is not a memorized speech but voice inflection and hand gestures. There is no stage or a dramatic reading. The speaker should have the source set, so the speaker helps the audience create a mental material present during the reading and use it during the picture for the selection. The speaker is presenting the reading. However, notes should NOT be used for the reading as a story hour not acting it out. introduction or conclusion. The speaker may read from either the original publication or a photocopy held in a portfolio. Posters and Slides: None Allowed. Attire: Appropriate attire for the occasion. Costumes visual Aids: No props such as title cards, may not be used. costumes, note cards, or materials other than the reading material may be used in the reading. Length: The presentation should not exceed 10 minutes, with the reading portion of the presentation lasting no longer than five minutes. While older speakers may have more complex readings with more characters or more complex ideas, the length of the reading material should not lengthen with the speaker’s age. Five minutes should be adequate for the speaker to demonstrate their range of reading skills. 18 SHARE THE 4H FUN SKITS Groups perform acts such as skits and other Length: Presentations are not to exceed 15 minutes in presentations that focus on health, safety, community length (not including setup and tear down). Exceeding 15 pride, citizenship, science, engineering, or technology, or minutes in length does not result in disqualification but will other 4H projects. The presentation must include a topic be considered when evaluating the presentation. surrounding 4H. A participant should introduce the activity and its Number of Presenters: This is a group purpose. The sound and visual parts of the presentation activity and is not open to individual participants. should be understandable by the audience. Share the 4H Fun Skits, may but are not required to, include audience participation. Participants must provide and set Questions: No questions may be asked. up any needed audiovisual equipment. Note Cards: Notes may not be used. Posters and Slides: None required. No title card is necessary. Attire: Appropriate attire for the occasion. Costumes are encouraged. visual Aids: Costumes, props, decorations, and other visual aids are encouraged. CULTURAL ARTS Individual participants or groups, projects and clubs, Length: Presentations are not to exceed 15 minutes in perform a costumed dramatic reading, musical, dance, length (not including setup and tear down). Exceeding 15 or other such performing art. Cultural Arts presentations minutes in length does not result in disqualification but will may but are not required to include audience be considered when evaluating. participation. A participant should introduce the activity and its purpose. Participants must provide and setup any needed audiovisual equipment. Number of Presenters: Individual participants, groups, projects, clubs, etc. Please keep in mind that there is limited space at venues so not all venues have space for large backdrops or dancing groups. Questions: No questions may be asked. Posters and Slides: None required. No title Note Cards: Notes may not be used. card is necessary. Attire: Appropriate attire for the occasion. Costumes visual Aids: Costumes, props, decorations, and are encouraged. other visual aids are encouraged for this category but no title card is necessary. 19 Evaluation Forms Evaluation forms help evaluators assess how well a A good presentation performs well in all skill categories. presentation is performed and not whether specific rules Each major skill for the presentation format is listed in the are satisfied. While an evaluation form may appear lefthand column of the evaluation form. You earn points generic, it measures the core skills that can be shown in for each skill based on your performance of that skill. To each presentation format. find the overall quality of the presentation, total the skill scores and then compare with the scoring chart on page You should use the evaluation forms with your parents, 32. volunteers, and other adults to develop your presentation skills before entering county, area, or state Presentation The presentation earns the award that matches the overall Days. The forms work equally well for practice and quality of the presentation. Performing very well in a evaluation of performances. Since the skills being single category does little to raise the overall presentation evaluated are the same in practice and evaluations, your performance. All presentations can be improved. Just practice can be focused on what’s important to a good because you think you have done your best, try to do presentation. even better. Even the best presentations have room for improvement. At the practice, you and your “audience” should each fill out an evaluation form. Once completed, compare After you complete each Presentation Day, keep the results and work to improve your presentation skills. practicing to maintain your skills and performance quality. If you have a camcorder available, you can film your Performing at a high level in one Presentation Day does presentation for evaluation with the completed evaluation not mean that you will automatically perform at the same form. If a camcorder is not available, try using a mirror to skill quality level at the next Presentation Day. assist in evaluating your performance. Practice with these evaluation forms because they are the The 4H Presentation Manual (2016) is the same evaluation forms used when you are competing at consistent and standard guide for all 4H Presentation Days. Compare completed evaluation presentations and will be adopted by all County, forms with evaluation forms from previous presentations. Area, and State 4H Presentation Days starting Determine how you have improved since your last in the 20152016 program year. The evaluation performance. forms must be used at all 4H Presentation Days. 20 Club/Unit  County  Area  State  Other California 4H Presentation Program Evaluation Form Illustrated Talk Date Location  Club/Unit  County  Area  State  Other County Title Member Name Age Member Name Age Member Name Age A. Technical Requirements: Following the 4H Presentation Manual Guidelines Total Possible: 4 Not Met (0 Points) Met (1 Point) Points 1. Minimum Number of Posters (3) No Yes 2. Length as within 315 minutes No Yes 3. Presentation memorized (Notes were not used) No Yes 4. Appearance: Appropriate attire and speaker is well groomed No Yes B. Content: The purpose of the presentation and the information and ideas presented Total Points: 10 5. Content was appropriate for the (0 pts) Too (0 pts) Too (1pt) Within acceptable margins for ability presenter’s ability basic for ability advanced for ability 6. Speaker demonstrated knowledge (1 pt) Partial knowledge of (2 pt) Full knowledge of (0 pts) Lack of knowledge demonstrated of the content content demonstrated content demonstrated 7. Speaker effectively utilized posters (0 pts) Posters/slides not effectively (1 pt) Posters/slides (2 pts) Posters/slides or slides to support information utilized sufficiently utilized effectively utilized 8. References included in the (0 pts) No references presented (1 pt) References presented presentation (written or verbal) (0 pts) Speaker not able to answer (1 pt) Speaker able to (2 pts) Speaker able to 9. Response to questions questions partially answer questions fully answer questions 10. Purpose of presentation (1 pt) Purpose was (2 pts) Purpose was fully (0 pts) Purpose was not accomplished accomplished effectively partially accomplished accomplished C. Structure: The framework that organizes the content Total Possible: 12 11. Introduction: An opening device; (0 pts) None (1 pt) Included one (2 pts) Included two personal introduction; states (3 pts) Included all aspects included aspect aspects purpose 12. Body: Following steps in logical (0 pts) None (1 pt) Included one orders and includes smooth (2 pts) Included both aspects included aspect transitions 13. Conclusion: Includes summary, (0 pts) None (1 pt) Included one (2 pts) Included two leaves a memorable impression (3 pts) Included all aspects included aspect aspects and asks for questions 14. Presentation was wellstructured (0 pts) Steps not (1 pt) Presentation (2 pts) Presentation was highly structured and (organized) to help audience followed in a logical was structured planned understand and remember ideas order adequately 15. Presentation held audience’s (0 pts) Interest was (1 pt) Interest was (2 pts) Interest was fully maintained interest not maintained partially maintained D. Mechanics of Presenting: How the speaker uses voice and body to present content Total Possible: 15 (0 pts) Was not (3 pts) Intentional and 16. Verbal: Projection; tone; speech (1 pt) Sufficient to (2 pts) Effectively used effective to convey dynamic use of verbal rate; vocal variety convey content to convey content content devices to convey content 17. Nonverbal: Facial expressions; (0 pts) Was not (3 pts) Intentional and (1 pt) Sufficient to (2 pts) Effectively used gestures to reinforce important effective to convey dynamic use of nonverbal convey content to convey content points content ques to convey content (3 pts) Intentional, well 18. Work area and visual aids (0 pts) Distracting (1 pt) Helpful to (2 pts) Effectively used organized work area; (Posters/slides) and disorganized convey content to convey content clear, effective visual aids (0 pts) No eye (1 pt) Some eye (2 pts) Sufficient eye (3 pts) Intentional and 19. Eye Contact with audience contact contact contact effective use of eye contact (0 pts) Poise and (1 pt) Poise and (2 pts) Poise and (3 pts) Poise and 20. Poise and confidence confidence not confidence confidence sufficiently confidence effectively displayed somewhat displayed displayed displayed (possible 41) Total Score: California 4H Presentation Program Evaluation Form Science or Engineering Presentation Date Location  Club/Unit  County  Area  State  Other County Title Member Name Age Member Name Age Member Name Age A. Technical Requirements: Following the 4H Presentation Manual Guidelines Total Possible: 4 Not Met (0 Points) Met (1 Point) Points 1. Minimum Number of Posters (5) No Yes 2. Length as within 315 minutes No Yes 3. Presentation memorized (Notes were not used) No Yes 4. Appearance: Appropriate attire and speaker is well groomed No Yes B. Content: The purpose of the presentation and the information and ideas presented Total Points: 10 5. Content was appropriate for the (0 pts) Too (0 pts) Too (1pt) Within acceptable margins for ability presenter’s ability basic for ability advanced for ability 6. Speaker demonstrated knowledge of the (1 pt) Partial knowledge of (2 pt) Full knowledge of (0 pts) Lack of knowledge demonstrated content content demonstrated content demonstrated 7. Speaker demonstrated skill with the (2 pts) Full skill (0 pts) Lack of skill demonstrated (1 pt) Partial skill demonstrated equipment and materials demonstrated 8. References included in the presentation (0 pts) No references presented (1 pt) References presented (written or verbal) (0 pts) Speaker not able to answer (1 pt) Speaker able to partially (2 pts) Speaker able to 9. Response to questions questions answer questions fully answer questions 10. Purpose of presentation accomplished (1 pt) Purpose was partially (2 pts) Purpose was fully (0 pts) Purpose was not accomplished effectively accomplished accomplished C. Structure: The framework that organizes the content Total Possible: 12 11. Introduction: An opening device; (0 pts) None (1 pt) Included one (2 pts) Included two (3 pts) Included all aspects personal introduction; states purpose included aspect aspects 12. Background: Outline purpose of work (0 pts) No (1 pt) Yes and/or problem statement 13. Methods: Description of the steps taken (0 pts) No (1 pt) Yes and/or plans to build test redesign 14. Results: Provides data or device (0 pts) No (1 pt) Yes 15. Discussion: Includes Summary and asks (0 pts) None (1 pt) Included 1 (2 pts) Included both aspects for questions included aspect 16. Presentation was wellstructured (0 pts) Steps not (1 pt) Presentation was (2 pts) Presentation was highly structured and (organized) to help audience followed in a structured adequately planned understand and remember ideas logical order (0 pts) Interest was (1 pt) Interest was 17. Presentation held audience’s interest (2 pts) Interest was fully maintained not maintained partially maintained D. Mechanics of Presenting: How the speaker uses voice and body to present content Total Possible: 15 (0 pts) Was not (2 pts) Effectively (3 pts) Intentional and 18. Verbal: Projection; tone; speech rate; (1 pt) Sufficient to effective to convey used to convey dynamic use of verbal vocal variety convey content content content devices to convey content (0 pts) Was not (2 pts) Effectively (3 pts) Intentional and 19. Nonverbal: Facial expressions; (1 pt) Sufficient to effective to convey used to convey dynamic use of nonverbal gestures to reinforce important points convey content content content ques to convey content (2 pts) Effectively (3 pts) Intentional, well 20. Work area and visual aids (0 pts) Distracting (1 pt) Helpful to convey used to convey organized work area; clear, (Posters/slides) and disorganized content content effective visual aids (0 pts) No eye (1 pt) Some eye (2 pts) Sufficient eye (3 pts) Intentional and 21. Eye Contact with audience contact contact contact effective use of eye contact (0 pts) Poise and (1 pt) Poise and (2 pts) Poise and (3 pts) Poise and confidence 22. Poise and confidence confidence not confidence somewhat confidence effectively displayed displayed displayed sufficiently displayed (possible 41) Total Score: California 4H Presentation Program Evaluation Form Educational Display Talk Date Location  Club/Unit  County  Area  State  Other County Title Member Name Age Member Name Age A. Technical Requirements: Following the 4H Presentation Manual Guidelines Total Possible: 3 Not Met (0 Points) Met (1 Point) Points 1. Minimum Number of Posters (1) No Yes 2. Length as within 315 minutes No Yes 3. Appearance: Appropriate attire and speaker is well groomed No Yes B. Content: The purpose of the presentation and the information and ideas presented Total Points: 8 4. Content was appropriate for the (0 pts) Too (0 pts) Too (1pt) Within acceptable margins for ability presenter’s ability basic for ability advanced for ability 5. Speaker demonstrated knowledge of the (1 pt) Partial knowledge of (2 pt) Full knowledge of (0 pts) Lack of knowledge demonstrated content content demonstrated content demonstrated 6. References included in the presentation (0 pts) No references presented (1 pt) References presented (0 pts) Speaker not able to answer (1 pt) Speaker able to (2 pts) Speaker able to 7. Response to questions questions partially answer questions fully answer questions 8. Purpose of presentation accomplished (1 pt) Purpose was partially (2 pts) Purpose was fully (0 pts) Purpose was not accomplished effectively accomplished accomplished C. Structure: The framework that organizes the content Total Possible: 11 9. Introduction: An opening device; (0 pts) None (1 pt) Included one (2 pts) Included two (3 pts) Included all aspects personal introduction; states purpose included aspect aspects 10. Body: Intended audience, ideas (1 pt) Included one (2 pts) Included two audience is to learn, where the display (0 pts) No (3 pts) Included all aspects aspect aspects is to be used (0 pts) No (1 pt) Yes 11. Conclusion 12. Presentation was wellstructured to (0 pts) Steps not (1 pt) Presentation help audience understand and followed in a structured (2 pts) Presentation was highly structured and planned remember ideas logical order adequately (0 pts) Interest was (1 pt) Interest was 13. Presentation held audience’s interest (2 pts) Interest was fully maintained not maintained partially maintained D. Mechanics of Presenting: How the speaker uses voice and body to present content Total Possible: 15 (0 pts) Was not (3 pts) Intentional and 14. Verbal: Projection; tone; speech rate; (1 pt) Sufficient to (2 pts) Effectively used to effective to convey dynamic use of verbal vocal variety convey content convey content content devices to convey content (0 pts) Was not (3 pts) Intentional and 15. Nonverbal: Facial expressions; (1 pt) Sufficient to (2 pts) Effectively used to effective to convey dynamic use of nonverbal gestures to reinforce important points convey content convey content content ques to convey content (3 pts) Intentional, well 16. Work area and visual aids (0 pts) Distracting (1 pt) Helpful to (2 pts) Effectively used to organized work area; (Posters/slides) and disorganized convey content convey content clear, effective visual aids (0 pts) No eye (1 pt) Some eye (2 pts) Sufficient eye (3 pts) Intentional and 17. Eye Contact with audience contact contact contact effective use of eye contact (0 pts) Poise and (1 pt) Poise and (2 pts) Poise and (3 pts) Poise and 18. Poise and confidence confidence not confidence confidence sufficiently confidence effectively displayed somewhat displayed displayed displayed (possible 37) Total Score:  Club/Unit  County  Area  State  OtherCalifornia 4H Presentation Program Evaluation Form Persuasive Prepared Speech Date Location  Club/Unit  County  Area  State  Other County Title Member Name Age A. Technical Requirements: Following the 4H Presentation Manual Guidelines Total Possible: 2 Not Met (0 Points) Met (1 Point) Points 1. Length as within 315 minutes No Yes 2. Appearance: Appropriate attire and speaker is well groomed No Yes B. Content: The purpose of the presentation and the information and ideas presented Total Points: 8 3. Content was appropriate for the (0 pts) Too (0 pts) Too (1pt) Within acceptable margins for ability presenter’s ability basic for ability advanced for ability 4. Speaker demonstrated knowledge of the (1 pt) Partial knowledge of (2 pt) Full knowledge of (0 pts) Lack of knowledge demonstrated content content demonstrated content demonstrated 5. References included in the presentation (0 pts) No references presented (1 pt) References presented (0 pts) Speaker not able to answer (1 pt) Speaker able to partially (2 pts) Speaker able to 6. Response to questions questions answer questions fully answer questions 7. Purpose of presentation accomplished (1 pt) Purpose was partially (2 pts) Purpose was fully (0 pts) Purpose was not accomplished effectively accomplished accomplished C. Structure: The framework that organizes the content Total Possible: 15 8. Introduction: An opening device; (0 pts) None (1 pt) Included one (2 pts) Included two (3 pts) Included all aspects personal introduction; states purpose included aspect aspects 9. Body: Following steps in logical order; (1 pt) Included one (0 pts) No (2 pts) Included two aspects smooth transitions aspect 10. Conclusion: Includes summary; asks for (1 pt) Included one (0 pts) No (2 pts) Included two aspects questions aspect 11. Presentation was wellstructured to (0 pts) Steps not (1 pt) Presentation (2 pts) Presentation was highly structured and help audience understand and followed in a structured adequately planned remember ideas logical order (1 pt) Sufficient 12. Presentation was persuasive in nature information was (0 pts) Presentation (2 pts) Information was effectively presented to sway and aimed to sway, convince, and presented to sway, was not persuasive convince and influence influence convince, and influence (0 pts) Both sides of (1 pt) Both sides of 13. Both sides of the argument were (2 pts) Both sides of the argument were effectively the argument were the argument were presented presented in a fair and convincing way not presented sufficiently presented (0 pts) Interest was (1 pt) Interest was 14. Presentation held audience’s interest (2 pts) Interest was fully maintained not maintained partially maintained D. Mechanics of Presenting: How the speaker uses voice and body to present content Total Possible: 12 (0 pts) Was not (3 pts) Intentional and 15. Verbal: Projection; tone; speech rate; (1 pt) Sufficient to (2 pts) Effectively used effective to convey dynamic use of verbal vocal variety convey content to convey content content devices to convey content (0 pts) Was not (3 pts) Intentional and 16. Nonverbal: Facial expressions; (1 pt) Sufficient to (2 pts) Effectively used effective to convey dynamic use of nonverbal gestures to reinforce important points convey content to convey content content ques to convey content (0 pts) No eye (1 pt) Some eye (2 pts) Sufficient eye (3 pts) Intentional and 17. Eye Contact with audience contact contact contact effective use of eye contact (0 pts) Poise and (1 pt) Poise and (2 pts) Poise and (3 pts) Poise and 18. Poise and confidence confidence not confidence somewhat confidence sufficiently confidence effectively displayed displayed displayed displayed (possible 37) Total Score: California 4H Presentation Program Evaluation Form Impromptu Speech Date Location  Club/Unit  County  Area  State  Other County Title Member Name Age A. Technical Requirements: Following the 4H Presentation Manual Guidelines Total Possible: 2 Not Met (0 Points) Met (1 Point) Points 1. Length as within 25 minutes No Yes 2. Appearance: Appropriate attire (no costumes) and speaker is well groomed No Yes B. Content: The purpose of the presentation and the information and ideas presented Total Points: 5 3. Speaker demonstrated knowledge of the (0 pts) Lack of knowledge (1 pt) Partial knowledge (2 pt) Full knowledge of content content demonstrated of content demonstrated demonstrated (0 pts) No references 4. References included in the presentation (1 pt) References presented presented 5. Purpose of presentation accomplished (0 pts) Purpose was not (1 pt) Purpose was (2 pts) Purpose was fully accomplished effectively accomplished partially accomplished C. Structure: The framework that organizes the content Total Possible: 11 6. Introduction: An opening device; (0 pts) None (2 pts) Included two (1 pt) Included one aspect (3 pts) Included all aspects personal introduction; states purpose included aspects 7. Body: Following steps in logical order; (0 pts) No (1 pt) Included one aspect (2 pts) Included two aspects smooth transitions 8. Conclusion: Includes summary; leaves (0 pts) No (1 pt) Included one aspect (2 pts) Included two aspects a memorable impression 9. Presentation was wellstructured to help (0 pts) Steps not (1 pt) Presentation (2 pts) Presentation was highly structured and audience understand and remember followed in a structured adequately planned ideas logical order (0 pts) Interest was (1 pt) Interest was 10. Presentation held audience’s interest (2 pts) Interest was fully maintained not maintained partially maintained D. Mechanics of Presenting: How the speaker uses voice and body to present content Total Possible: 12 (0 pts) Was not (2 pts) Effectively (3 pts) Intentional and 11. Verbal: Projection; tone; speech rate; (1 pt) Sufficient to convey effective to convey used to convey dynamic use of verbal vocal variety content content content devices to convey content (0 pts) Was not (2 pts) Effectively (3 pts) Intentional and 12. Nonverbal: Facial expressions; (1 pt) Sufficient to convey effective to convey used to convey dynamic use of nonverbal gestures to reinforce important points content content content ques to convey content (0 pts) No eye (2 pts) Sufficient (3 pts) Intentional and 13. Eye Contact with audience (1 pt) Some eye contact contact eye contact effective use of eye contact (2 pts) Poise and (0 pts) Poise and (1 pt) Poise and (3 pts) Poise and confidence 14. Poise and confidence confidence not confidence somewhat confidence effectively sufficiently displayed displayed displayed displayed (possible 30) Total Score: California 4H Presentation Program Evaluation Form Interpretive Reading Date Location  Club/Unit  County  Area  State  Other County Title Member Name Age A. Technical Requirements: Following the 4H Presentation Manual Guidelines Total Possible: 3 Not Met (0 Points) Met (1 Point) Points 1. Length was within 10 minutes No Yes 2. Reading Material used No Yes 3. Appearance: Appropriate attire (no costumes) and speaker is well groomed No Yes B. Content: The purpose of the presentation and the information and ideas presented Total Points: 3 (0 pts) Too 4. Content was appropriate for the (0 pts) Too advanced for (1 pt) Within acceptable margins for ability presenter’s ability basic for ability ability (0 pts) Speaker not able to (1 pt) Speaker able to (2 pts) Speaker able to fully 5. Response to questions answer questions partially answer questions answer questions C. Structure: The framework that organizes the content Total Possible: 12 6. Introduction: An opening device; personal introduction; and demonstrated knowledge about the (1 pt) Included one (2 pts) Included two (0 pts) No (3 pts) Included all aspects reading selection by describing the title, aspect aspects author, characters, and purpose or setting of the writing 7. Body: Selected reading was well (1 pt) Included one (0 pts) No (2 pts) Included two aspects selected/edited; smooth transitions aspect 8. Conclusion: Includes summary; leaves a (1 pt) Included one (2 pts) Included two memorable impression; asks for (0 pts) No (3 pts) Included all aspects aspect aspects questions 9. Presentation was wellstructured to help (0 pts) Steps not (1 pt) Presentation (2 pts) Presentation was highly structured and audience understand and remember followed in a structured adequately planned ideas logical order (0 pts) Interest was (1 pt) Interest was 10. Presentation held audience’s interest (2 pts) Interest was fully maintained not maintained partially maintained D. Mechanics of Presenting: How the speaker uses voice and body to present content Total Possible: 12 (0 pts) Was not (2 pts) Effectively (3 pts) Intentional and dynamic 11. Verbal: Projection; tone; speech rate; (1 pt) Sufficient to effective to convey used to convey use of verbal devices to convey vocal variety convey content content content content (0 pts) Was not (2 pts) Effectively (3 pts) Intentional and dynamic 12. Nonverbal: Facial expressions; (1 pt) Sufficient to effective to convey used to convey use of nonverbal ques to gestures to reinforce important points convey content content content convey content (0 pts) No eye (1 pt) Some eye (2 pts) Sufficient (3 pts) Intentional and effective 13. Eye Contact with audience contact contact eye contact use of eye contact (2 pts) Poise and (0 pts) Poise and (1 pt) Poise and confidence (3 pts) Poise and confidence 14. Poise and confidence confidence not confidence somewhat sufficiently effectively displayed displayed displayed displayed (possible 30) Total Score:  Club/Unit  County  Area  State  Other  Club/Unit  County  Area  State  OtherCalifornia 4H Presentation Program Evaluation Form COMMENT PAGE PLEASE PRINT NEATLY AND LEGIBILY. + What did the speaker do particularly well ∆ What could the speaker have done differently to make the speech more effective Evaluator Name: Evaluator Initials: It is the policy of the University of California (UC) and the UC Division of Agriculture Natural Resources not to engage in discrimination against or harassment of any person in any of its programs or activities (Complete nondiscrimination policy statement can be found at http://ucanr.edu/sites/anrstaff/files/176836.doc). Inquiries regarding ANR’s nondiscrimination policies may be directed to John I. Sims, Affirmative Action Compliance and Title IX Officer, University of California, Davis, Agriculture and Natural Resources, 2801 Second Street, Davis, CA 95618, (530) 7501397. CALIFORNIA 4H PRESENTATION MANUAL SCORING KEy The key below outlines the points needed for each presentation type to earn various seals at county, area, and state Presentation Days. For tabulation, numbers will be rounded to the nearest whole integer. (14 down, 59 up) Demonstration/Illustrated Talk, Science or Engineering Presentation 41 County Area State County Area State Min Max Min Max Min Max Min. Percentage (rounded up) Platinum 41 41 100 Gold 34 41 36 41 37 40 83 87 90 Blue 30 33 32 35 33 36 73 77 80 Red 26 29 27 31 29 32 63 67 70 white 0 25 0 26 0 28 0 0 0 Persuasive and Informative Prepared Speeches, Educational Display Talk 37 County Area State County Area State Min Max Min Max Min Max Min. Percentage (rounded up) Platinum 37 37 100 Gold 31 37 32 37 33 36 83 87 90 Blue 27 30 28 31 30 32 73 77 80 Red 23 26 25 27 26 29 63 67 70 white 0 22 0 24 0 25 0 0 0 Impromptu Speech, Interpretive Reading 30 County Area State County Area State Min Max Min Max Min Max Min. Percentage (rounded up) Platinum 30 30 100 Gold 25 30 26 30 27 29 83 87 90 Blue 22 24 23 25 24 26 73 77 80 Red 19 21 20 22 21 23 63 67 70 white 0 18 0 19 0 20 0 0 0 Share the 4H Fun Skit, Cultural Arts 27 County Area State County Area State Min Max Min Max Min Max Min. Percentage (rounded up) Platinum 27 27 100 Gold 22 27 23 27 24 26 83 87 90 Blue 20 21 21 22 22 23 73 77 80 Red 17 19 18 20 19 21 63 67 70 white 0 16 0 17 0 18 0 0 0Section 3: Evaluating Presentations wHAT TO ExPECT AS AN Ev ALUATOR Before the Event Key Reminder for Evaluators: Read the 4H Presentation Manual. Spend more time on ü your job is to help youth improve their the evaluation section, presentation requirements, and public speaking abilities. Take the evaluation forms. perspective that you are an educator and are reviewing presentations to offer insights Arrival and Check in at the Event on what they are doing well and where CheckIn to receive your nametag. Walk to the room they need improvement. you are not a where the Orientation will take place. judge. Orientation Sorted into rooms with two to three Evaluators per room. Scoring Presentations Presentations are assigned to rooms by format type and Complete evaluation forms in pencil only. Use a fresh age of presenter (teams are assigned by the age of oldest evaluation form if you make dramatic changes in the member presenting). They are not sorted by quality so contents of the evaluation form. Evaluators must there are no fixed numbers of awards for any room. complete the evaluation and return it to the tally room before engaging in any disclosure or verbal critiques. Evaluators should not confer with presenters, audience Entering the presentation room members, or other evaluators prior to completing the (before any presenter begins) evaluation and turning it in to the tally room. Placements Position yourselves around the room (not next to each of awards are determined by the Tally Room by a other). Review presenter types. Review forms to see if a predetermined scoring key. The average of all three presenter has noted special needs. evaluators is used to place the award for the presentation. The 4H uniform cannot be required, although it During the Presentation may be worn, wearing or not wearing the 4H uniform will play no part in evaluation. Sit quietly, take a few notes, and if you so desire, begin marking the evaluation form. w riting Comments After the presentation: Asking Comments should be constructive, positive, and specific for improvement. Saying something is done improperly Questions does not teach how to correct the problem. Positive Questions are to learn how the member constructive comments are better than inappropriate or handles questions. Questions should relate to the critical comments. Even the best presenters want to know presentation. This is also a good opportunity to determine how to become even better. how the presentation relates to the member’s 4H experiences. This is not the time to ask a question that tests for the outer limits of the member’s knowledge. 33 what was your favorite thing you learned while studying this topicRole of Room Host: • when the room is ready to begin the presentations for the day, the Room Host will introduce the evaluators and give instructions to the presenters and the audience. • The Room Host is responsible for keeping the program moving forward and maintaining order in your room. • They will introduce the presenters and give the presenters any needed assistance. • They will politely ask the evaluators if they are ready for the next presenter. • w e want to give each presenter a thorough evaluation, but we do not want the presenters who are at the end of the day to feel rushed. Other things you should know as an evaluator: 1. Evaluators may not disqualify a presentation. 2. Tally Room The role of the tally room is to add up all the scores and determine the color rank of the presentation. 3. Rescoring This procedure will be followed by the Tally Room if a presenter requests it (this will not be done automatically by the tally room) and must be approved by the Event Coordinator. If there is a discrepancy greater than 30 between the highest score and lowest score, then the lowest score will be dropped and replaced with an average of the two remaining scores. 34THE TwEL vE MOST COMMON SITUATIONS EvALUATORS FACE 1. you think a presentation is 5. A member or parent asks you misclassified (for example: the about their score. Refrain from discussions until after the awards member is doing an interpretive ceremony. reading and not a demonstration) If a presentation has been misclassified then the room host needs to get the appropriate forms to properly 6. On the event registration evaluate the member, including the standards for the type form, a 4H Member has listed of presentation. Do not upset the already nervous member by sending them away to “find the right room.” additional assistance needed in order to participate in the event. 4H staff and event coordinators will review all 2. Someone is taking photographs or assistance requests and communicate with 4H families filming. of all reasonable assistance ANR is able to provide. The room host should assess the situation and ask them Information regarding assistance provided will be to refrain from filming or photographing the presentation. communicated to any presentation day Evaluators in You have the authority to step in and support the room advance, to explain how the presentation format has host. been adapted to assist the speaker to participate in the presentation program. 3. Distractions: Someone in the room is talking while a member is 7. No one asks questions. what presenting. do you mark on your evaluation The room host should assess the situation and ask that form person to stop distracting the presenter. You have the Since the presenter’s ability to answer questions is part authority to step in and support the room host. of the evaluation, this scenario should not happen. At least one of the evaluators needs to ask a question. Some suggested questions could be: 4. The presenter messesup, starts to cry, or otherwise cannot complete the • what made you decide to choose this topic for your presentation presentation. • where did you find information for your The room host and you may offer comfort and allow presentation youth to step outside the room. The presenter may be given the option to present after the next presenter. • what did you learn planning your presentation Parents are not allowed to step in except in the event of an equipment malfunction. 3511. Another evaluator is not 8. A presentation is controversial following the guidelines or not and/or overtly religious or political. behaving appropriately. Evaluate the presentation, don’t stop the youth, let them During a break in the presentations, locate the Event present. You may talk to the Event Coordinator during a Coordinator and inform them of the situation. break (or after the Event) to discuss your concerns. 12. you don’t feel you can 9. A presenter shows up late. objectively review a presenter (e.g., Ask them to present last. You cannot disqualify the presenter. you are close family friends) Review the list of presenters in your room during the evaluator orientation. Let the event organizers know if 10. A presenter does not follow the any conflicts arise during the orientation, so that room adjustments can be made if possible. If room adjustments guidelines in the 4H Presentation cannot be made, let the other two evaluators complete Manual. the evaluation and do not complete an evaluation form. Allow the presenter to continue and evaluate them based on the category that they entered. There is space on the evaluation forms to note any technical requirements that were not followed. 36EvALUATOR ORIENTATION CHECKLIST: ARE yOU READy p what procedures are followed if equipment malfunctions p Can a presenter be disqualified p How many members may be in a team/group, and what determines the age category for a mixedage group p How should work and speaking parts be distributed among members of a team p what is the minimum number of presentation boards (or equivalent) required for the various type of presentations p what factors dictate how long a presentation should be p Are assignments for school or science fairs appropriate topics for a 4H presentation p May speakers use notes, and, if “yes,” how many and what size p Should the presentation/reading be memorized p what constitutes “appropriate dress” for the various types of presentations p Are presenters allowed to use props; if “yes,” what type p who, if anyone, may ask questions p Are there specific elements that must be included (e.g., a prepared introduction, an explanation of purpose, a hypothesis, etc.) 37ANSwER KEy: EvALUATOR ORIENTATION CHECKLIST 1. what procedures are followed if equipment malfunctions The presenter may request an opportunity to restart the presentation once they have had a chance to repair the equipment. Parents and/or room hosts may assist with equipment malfunctions. You should give the speaker the opportunity to relax and regroup their thoughts prior to restarting the presentation. 2. Can a presenter be disqualified No presentations may be disqualified except by the Event Coordinator. 3. How many members may be in a team/group, and what determines the age category for a mixedage group The number of presenters varies by presentation format. See the matrix on page 10. Members of teams and group presentations will be evaluated using the age of the oldest team member. Any team presentation that includes primary members may not be evaluated. 4. How should work and speaking parts be distributed among members of a team Team members should divide work and speaking parts equally. An uneven distribution of work or speaking parts will impact the evaluation. They are evaluated as a team. 5. what is the minimum number of presentation boards (or equivalent) required for the various type of presentations The number of posters or slides various by presentation format. The matrix on page 10 provides an overview of the minimum number. 6. what factors dictate how long a presentation should be The speaking time for presentations vary by format; see page 10 for a range for each presentation format. In most cases, the complexity of the topic and the age of participants should dictate the appropriate length. 7. Are assignments for school or science fairs appropriate topics for a 4H presentation School assignments or science fair displays need to be related to 4H experiences or youth sparks. Speakers are strongly encouraged to relate the presentation to their current 4H project work or 4H activities or spark. If the speaker is questioned concerning the relation of the presentation to a 4H activity and the presentation is not based on a 4H activity, the speaker should connect the presentation to a club or project based 4H presentation program or 4H experience. 388. May speakers use notes, and, if “yes,” how many and what size Speakers may use notes only in the Informative Prepared Speech, Persuasive Prepared Speech, and Impromptu Speech formats. Notes are limited to one 5”x7” card, onesided. Speakers should use their primary source material in the Interpretive Reading format. 9. Should the presentation/reading be memorized Presentations do not need to be memorized. In many cases, the speech will be more effective when the presenter modifies their delivery for the context in which they are speaking; for example, the size of the audience and layout of the room. 10. what constitutes “appropriate dress” for the various types of presentations Members should practice good personal hygiene. Costumes are appropriate for demonstrations, illustrated talks, science or engineering presentations, share the 4H fun skits, and cultural arts. The 4H uniform cannot be required. Although it may be worn, wearing or not wearing the 4H uniform will play no part in evaluation 11. Are presenters allowed to use props; if “yes,” what type Props (or visual aids) may be used in many presentation formats. Visual aids are required in demonstration, and may be used, but are not required, in the illustrated talk, science or engineering presentation, persuasive prepared speech, share the 4H fun skit, and cultural arts. 12. who, if anyone, may ask questions Only evaluators may ask questions The amount of time for questions may be limited by the evaluators as needed (recommended time for questions is maximum five minutes). 13. Are there specific elements that must be included (e.g., a prepared introduction, an explanation of purpose, a hypothesis, etc.) Each presentation format has a specific purpose and respective elements that need to be included. These elements are reflected on the evaluation form. 39GUIDELINES FOR wRITTEN COMMENTS Below are some examples of w ritten Comments POORLy wORDED comments. Try Evaluators must include written comments on the back of the evaluation form for every presentation. This is the rewriting them. critical part of helping 4H members improve their public 1. your voice was way too quiet; no one in the back speaking skills. could hear you. • Personalize your comments, and be sure that they Try raising your voice next time. you want to make sure reflect today’s presentation. Realize that the stress of that those in the back of the room can hear you. travel, illness, or other factors may cause a presenter to perform at a different skill quality level than in a 2. Practice moving your posters more since you were previous competition. very clumsy. • Be specific. Avoid generalizations. you may want to practice smoothly transitioning your • Offer specific suggestions for improving and/or posters from one to the next expanding the presentation. 3. you need a better conclusion. I didn’t know you were • Challenge the member(s), but conclude with a really done until you asked for questions. positive statement to motivate future participation and expansion of their public speaking skills (e.g., Another way to conclude your presentation is to use suggest trying a different category next year). a closing device; this will make your presentation memorable and will notify your audience that you have Try these words/phrases: finished your presentation. ü Another way . . . ü Consider 4. your skit was cute, but the theme has been used so ü Next time . . . ü Suggest often that it was totally predictable. ü Have you thought . . . ü Possible I really enjoyed your skit, but have you thought about ü Have you tried . . . ü How about . . . selecting a more unique and original theme ü May 5. you looked a bit sloppy. Next time, iron your shirt, Avoid these words/phrases: and be sure it’s tucked in ∅ Can’t∅ w rong Next time, consider wearing a neat and ironed shirt that is tucked in; professional appearance can help to ∅ Don’t ∅ No reinforce the message that you are trying send. ∅ w on’t ∅ Should ∅ Never∅ Must 6. Please avoid jargon. I’m not familiar with your project, and I had no idea what you were talking ∅ Always about. Key Reminder: Consider who the members of your audience may be ü Comments must be constructive, positive, and ahead of time. Some audience members were not familiar specific for improvement. Saying something is with the jargon that you used, and this made it difficult for the audience to fully understand your message. I suggest done improperly does not teach how to correct the that you avoid using jargon in future presentations. problem. Positive constructive comments are better than inappropriate or critical comments. Even the best 7. your plan of action didn’t have much action. presenters want to know how to become even better. Next time spend some extra time on your plan of action; this helps to ensure that the goals of your project are met. 40References Callahan, J., Clark, L., Kellough R., (2002). Teaching in the middle and secondary school (7th ed.). Columbus, Ohio: Merrill Prentice Hall. Humphry, S.M. Heldsinger, S.A. (2014). Common structural design features of forms may represent a threat to validity. Educational Researcher, 43(5), 253263. Lucas, S. (2004), The art of public speaking (8th ed.). New York: McGrawHill. Parker, E., Smith, B., Woody, D. (2000). Getting 4H’ers involved in public presentations, New Jersey 4H Leader Training Series, Retrieved April 10, 2003 from http://www.rce.rutgers.edu/pubs/pdfs/4h/e148/305308.pdf Wiggins, G., (1993). Assessing student performance: Exploring the Purpose and limits of testing. San Francisco: Jossey Bass Publishers. Verderber, R.F., Sellnow, D.D., Verderber, K.S. (2012). The challenge of effective speaking (15th ed.). Boston, MA: Wadsworth. 41w atch Sample presentations at: http://4h.ucanr.edu/projects/leadership/public speaking/ CALIFORNIA 4H PRESENTATION MANUAL 4h.ucanr.edu
Website URL
Comment