4 H presentation rules

4 h presentation topics and how to become a 4h member and how to do a public presentation
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Published Date:06-07-2017
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CALIFORNIA 4-H PRESENTATION MANUAL Version 2016 (Revised October, 2016)4-H Presentation Manual HEAD, HEART, HANDS, & HEALTH GROwING yOUTH wHO THRIvE Acknowledgments The 4-H Presentation Manual was revised by the 2014-2015 Presentation Task Force: Eric Barrett, Stephanie Barrett, Mary Ann Smith, Elizabeth Verburg, Bailey Walvoord, Sarah Watkins, Steven Worker, Jacki Zediker, along with Alyssa Sankey and Nicole Marshall Graphic Design Andrea Henderson Original Authors (2003) Tom Fraser and Mary Engebreth 2003 Review Committee 2004 Review Committee Kiera Hornby Pauline Smoke Brennan Cackett Barbara Nordin-Elmer Marta Kroger Rozalia Trammell Chere Cackett Carol Green-Lingbaoan Mary Engebreth Erin Twomey Mary Engebreth Matthew Smith Tom Fraser Pat Wight Tom Fraser Mary Ann Smith Sue Moore Steven Worker Stephanie McNabb Steven Worker Barbara Nordin-Elmer Jacki Zediker Merrilee Merritt Jacki Zediker Rachel Onojafe Sue Moore © 2015 The Regents of the University of California The University of California, Division of Agriculture and Natural Resources (UC ANR) prohibits discrimination against or harassment of any person in any of its programs or activities on the basis of race, color, national origin, religion, sex, gender, gender expression, gender identity, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer-related or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship, status as a protected veteran or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994 USERRA), as well as state military and naval service. UC ANR policy prohibits retaliation against any employee or person in any of its programs or activities for bringing a complaint of discrimination or harassment. UC ANR policy also prohibits retaliation against a person who assists someone with a complaint of discrimination or harassment, or participates in any manner in an investigation or resolution of a complaint of discrimination or harassment. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to any of its programs or activities. UC ANR is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment and/or participation in any of its programs or activities without regard to race, color, religion, sex, national origin, disability, age or protected veteran status. University policy is intended to be consistent with the provisions of applicable State and Federal laws. Inquiries regarding the University’s equal employment opportunity policies may be directed to: John I. Sims, Affirmative Action Compliance Officer and Title IX Officer, University of California, Agriculture and Natural Resources, 2801 Second Street, Davis, CA 95618, (530) 750- 1397. Email: jsimsucanr.edu. Website: http:// ucanr.edu/sites/anrstaff/Diversity/Affirmative_Action/. This policy statement supersedes the UC ANR Nondiscrimination and Affirmative Action Policy Statement for University of California Publications Regarding Program Practices dated July 2013.Preface Public speaking continues to be a cornerstone of the 4-H Youth Development Program. During the century long history of 4-H, the presentation program has expanded to include competitions and various public speaking formats. 4-H alumni will often mention that they learned how to speak more effectively through their participation in the 4-H presentation program. This manual was designed to help guide 4-H members in developing their public speaking abilities. The fourth edition 4-H Presentation Manual was revised by a Task Force of staff, volunteers, and youth, based on feedback obtained through an online survey, feedback from 4-H staff, volunteers and youth. The major modifications include: 1. Including a one-page matrix of presentation requirements (page 10). 2. Re-envisioning scientific demonstrations into a new Science or Engineering Presentation category (page 13). 3. Removing the audio-visual presentation category; members may want to submit their work to the State 4-H Film Festival. 4. Discontinuing the Problem Solving category but adding a new Prepared Persuasive Speech category (page 16). 5. Modifying guidelines for presentation days: • Renaming judges to evaluators to better clarify the role of evaluating presentations at Presentation Days. • Classifying presentations based on age (no longer based on grade). • Modifying the rubrics so they better assess critical components of public speaking for each presentation type. • Instituting a variable award system, so that points required for awards (gold, blue, red, and white) are now variable by level of presentation day. • Adding a platinum seal at the State 4-H Presentation Day. Significant revisions to v ersion 2016 include: 1. Recalibrating the scoring key to ensure better distribution of awards between red, blue, and gold. 2. Improving weighting on the evaluation forms, including middle points. 3. Providing additional clarification on references, visual aids, and costumes. 4. Allowing only evaluators to ask questions. The 4-H Presentation Manual (2016) is the consistent and standard guide for all 4-H presentations and will be adopted by all County, Area, and State 4-H Presentation Days starting in the 2016-2017 program year. The evaluation forms must be used at ALL 4-H Presentation Days. California State 4-H Office University of California, Agriculture and Natural Resources 2801 Second Street Davis, CA 95618-7774 Phone: (530) 750-1334 Email: ca4hucanr.edu Table of Contents Section 1: 4-H Presentation Section 3: Evaluating Best Practices .......................................1 Presentations .....................................33 Introduction ............................................1 what To Expect As An Evaluator ............. 33 Planning A 4-H Presentation: The Twelve Most Common Situations A Few Easy Steps ...................................2 Evaluators Face ...................................35 Mechanics Of Presenting ..........................4 Evaluator Orientation Checklist ...............37 Tips For Posters And Digital visual Aids ...... 5 Answer Key: Evaluator Orientation Checklist ..............................................38 Guidelines For w ritten Comments ...........40 Section 2: Presentation Evaluation Specifications ......................................7 References ..........................................41 Guidelines For All Presentation Formats ......7 Matrix Of 4-H Presentation Formats .........10 Demonstration ................................11 Illustrated Talk ................................12 Science Or Engineering Presentation ..13 Educational Display Talk ..................14 Informative Prepared Speech ...........15 Persuasive Prepared Speech ............16 Impromptu Speech ........................17 Interpretive Reading ......................18 Share The 4-H Fun Skits ...................19 Cultural Arts ..................................19 Evaluation Forms .............................20 Demonstration ...............................21 Illustrated Talk ...............................22 Science Or Engineering Presentation .23 Educational Display Talk .................24 Informative Prepared Speech ............25 Persuasive Prepared Speech .............26 Impromptu Speech ..........................27 Interpretive Reading ........................28 Share The 4-H Fun Skit ....................29 Cultural Arts ..................................30 Back Page ...................................31 California 4-H Presentation Manual Scoring Key ..................................32Section 1: 4-H Presentation Best Practices INTRODUCTION Speakers prepare for presentations by giving talks what is a 4-H presentation? to project groups and 4-H meetings, practicing skills A presentation is a method used to communicate an idea learned in a project, and observing other people giving or topic by showing, telling, or expressing your opinion. presentations. A presentation may be a demonstration, a talk, a speech, or a skit. A 4-H Presentation helps you learn to: Presentation and Sparks ü Research a subject 4-H offers opportunities for you to realize your true and ü Organize ideas in a logical order full potential. The 4-H Thrive Leadership Development Project helps you learn about your spark. A spark is ü Share your spark or your passion something that you are passionate about; it really fires ü Practice public speaking skills you up and gives you joy. Use your spark to help you find what excites and brings you happiness. Every member is encouraged to give a presentation each year. Show what why are public speaking skills you’ve learned; give a presentation. As you participate important? in projects, you collect information and ideas that can be shared with others. This sharing of information is part of Giving presentations helps develop many life skills the learning process. including the ability to speak in front of a group, organize ideas, and create and use graphics to support the spoken word. Public speaking skills are where to Get Started ranked number one among the skill sets of professionals You can get ideas for presentations from many different (Lucas 2004). Other guiding factors for developing public sources. The first place to start is with your projects or speaking skills include: developing a presentation around your spark. Your project leader, parents, and other adults also can be ü Discovering an important component of leadership a source of ideas. Sources for presentation ideas are development project manuals, books, magazines, websites, and ü Increasing self-esteem, self-confidence, and the brochures from various organizations. ability to accept feedback ü Expanding skills for planning, preparation and Presentation Type and Style performance Presentations are not just demonstrations. You have many options ranging from traditional demonstrations for beginning members to persuasive speeches for more experienced members. All of the various presentation Public speaking styles require similar skills, and are designed to meet the skills are ranked 1 interests, and age-appropriate levels of the member. No among the skill sets of style of presentation is better than any other. Choose the professionals. style that best fits you for your presentation and then try other styles as you advance in 4-H. 1 PLANNING A 4-H PRESENTATION: A FEw EASy STEPS Step One: Choose the subject matter Body: Tell them and show them. Tell them the three main points of your talk or demonstrate your process for making you wish to present. an item. Select a subject in which you are interested and would like to present to other people. Conclusion: Include a summary of the body’s main points and use a closing device to make your presentation memorable. Step Two: Determine who the Transitions: Smooth transitions are important to the intended audience is. organization of your speech. Transition words or phrases Adults, teens, primary members, experts, or novices. help you transition from one point to the next and make it easier for the audience to follow along. Step Three: Determine the purpose of your presentation. Try these transition words/phrases: Determine the reason you are giving the ü First, Second, Third ü As a result presentation; such as, to inform, to teach facts, to ü Next ü In other words motivate to action, to stimulate thought, or to show a ü In addition process. Select a 4-H presentation format that best fits ü Another key point with the purpose of your presentation. ü For example ü Overall ü Although ü To summarize Step Four: Research your topic. ü Instead ü In conclusion Find out the most accurate and recent information on your topic. Consult your project leader, knowledgeable Step Six: Develop a title. people, magazines, books, or web sites. Is it an attention getter? Does it summarize your purpose? Is it short and to the point (no more than four to Step Five: Develop an outline of your five words)? presentation. Step Seven: Prepare your material Divide your outline into the introduction, body, and conclusion. Plan on how you will transition from one part for the presentation. of your speech to the next. Use poster boards, digital slides, or other materials to illustrate the main points of your presentation. Use your Introduction: Use an opening device to create interest outline to serve as the text of your poster board/digital in your topic. Present the main idea which can be the slide illustrations. Select models and hand-held objects to purpose of your presentation, a topic sentence, or thesis. be used in the presentation. Preview the main points you intend to cover in the body of your presentation. Step Eight: Practice giving your An opening device can be: presentation. ü A thoughtful question Practice makes perfect. How will you set up your ü A clever story workspace? How will you handle the materials as you ü A bold statement show them? Where will you place them when you put ü An interesting statistic them down? ü A short video clip Step Nine: Prepare for questions. Try to anticipate questions that may come up and find 2 answers to those questions.Is that the information you were looking for? A guide to respond to questions for Preparing for the big day: a beginning member: ü Practice for 20 minutes a day out loud. This Depending on the presentation type, you may think will help you work on volume, pacing, and about using this five-step approach in responding to intonation. questions. This is an aide to help new members. Using these steps may vary depending on your situation. ü Examine the clothes you will be wearing and look for tears, frays, loose buttons, and spots. 1. Listen to the entire question before you begin to answer any questions. ü Do a rehearsal of the speech in front of 2. Repeat the question out loud so the entire audience friends, your 4-H group, your family or can hear it. another safe group. Let them guide you in areas that need a little more work. Practice 3. Credit the person for asking the question. you may say something like, “That was a great question” makes perfect or, “Glad you asked that question” or even, “I get ü Do a full dress rehearsal of the speech or asked that question by many people.” presentation (even if it’s just in front of the 4. Respond to the question honestly and the best you mirror). can. If you do NOT know an answer to a question, ü Think positive, goal seeking thoughts tell them you do not know the answer. 5. If it’s applicable and appropriate, bridge to the next question by asking them a question. “Does that answer your question?” or, “Is that the kind of Helpful Hints for Project information you were looking for?” This is critical. Leaders: Once they respond to you “yES”, you now have permission to go on to the next person. This also 1. Help the speaker choose a topic that gives them one more opportunity to say “No” and interests them. Presentations are supposed allows them to clarify their question by asking it to help the speaker learn more about a again. topic they have learned in 4-H by giving the speaker a chance to teach the topic. Successful teaching shows a higher level of understanding. 2. Presentations require practice, and practice shows during the Presentation Day. 3. Memorization may work for some speakers, but learning the presentation is better because the speaker appears fresh during each presentation. 4. Prepare the speaker for problems including distractions, tough evaluators, falling posters, and forgotten items. 3 That is a great questionMECHANICS OF PRESENTING As a speaker, you should explore different ways to Volume: Volume should match your audience and effectively communicate by using different presentation room size. Remember, your voice is louder to you than formats and styles. While each person is most effective to the rest of the audience. If you speak too quietly, your when they become comfortable with their own unique audience will not understand you. style, the following materials on presentation mechanics are intended to provide a base of accepted presentation Pitch and Vocal Variation: Can be used to practices with which to start. heighten the quality of your speech, you can use it to reflect on your message. Try and remember to avoid using the same tone throughout your presentation. Body Positioning When positioning yourself in the front of the room, stand Dynamics of Speaking: Change the volume, slightly to your right side or left side of the presentation speed, and tone of your voice. Project your voice to the area. Any posters, digital slides, or other props or visuals audience in the back of the room. Present to individuals should not be blocked and should be visible to the in the audience and check for understanding by the audience. audience’s facial and physical reactions. These reactions reflect their understanding of your presentation. Don’t forget to add in your own style. Standing and Posture Your weight should be distributed evenly with feet Eye Contact shoulder width apart and knees unlocked. If you become tired during the presentation, shift from front to back (put Eye contact is very important. For small audiences, try one foot behind) because this type of body movement and engage each member by making eye contact with does not introduce a swaying look to the presenter. them. For large audiences, move your eyes around the room (right, to left, and back to center).The avoidance of visual contact with the audience leads to the perception Speaking voice of unpreparedness and awkwardness. Creating a dynamic speaking voice involves more than mastering the physical skill; it involves visualizing the Gestures and Movements ideas you are trying to convey. Well-planned pauses are important when conveying an idea. Avoid vocalized Use hand movements similar to those you use during a pauses including “um,” “er,” “like”, “well”,“right”, “you conversation. The larger the room, the more animated know”, “so”, and other vocalized fillers that detract from your gestures should be. Gesturing should focus toward your presentation. the audience. Keep your hands to your side and in sight. Hands out and palms up. Other hand positions limit gesturing. They should appear spontaneous and natural and enhance your speech. Gestures and movements to avoid: ∅ Turning your back to the audience ∅ Hiding your facial expression ∅ Crossing your body with your hands ∅ Putting your hands in your pocket ∅ Putting your hands behind your back ∅ Leaning on tables or props ∅ Fidgeting or rocking 4TIPS FOR POSTERS AND DIGITAL vISUAL AIDS Words on posters, charts, and digital visual aids should Digital Slides be easy to read. People find it easier to read words The use of digital slides is encouraged. Many types of running from left to right across the page rather than from software are available to use, some include, and are not top to bottom on a page. Be consistent in style. limited to Microsoft PowerPoint, Prezi, Apple Keynote, and Apache Impress. Lettering ü Lettering should be at least 24 size font. ü Use bold letters for headings where you want to make a point. ü Keep text to a minimum. ü The use of plain lowercase letters makes charts ü Text should be used as an outline. easier to read. They should also be used for sub- ü Use photographs and graphics that support the items in a list and additional information. The eye message of each slide. moves quicker through them with a minimum delay in reading.ü Use bullet points. ü Use a font and large size letters that are easy to read ü Avoid using pictures as backgrounds for slides from the back of the room. ü Use capital letters, italics, and/or color to provide Color Combinations emphasis. Use strong and forceful headlines. Colors can create the desired mood or atmosphere for your message. Visual aids may do a good job when made in black and white; color, when used well, will Posters help them do a better job. Limit colors to two or three in When your visual aids are the same size, they are visual aids, so color does not become too distracting to easier to handle, and you appear more organized and the viewer or audience. professional. ü Make sure you have adequate color contrast. Color Combination Examples ü Avoid using pastel colors. ü UPPERCASE (capitals letters) should be limited to titles, headings, or where you want to make a point. ü Lettering should be bold enough to be easily read from a distance. ü Lettering should be 1 ½ inches in height and/or 125 point text or larger. Ingredients: ü Leave at least an inch between lines of text and an inch between each word. • Flour ü Use bullet points to guide eye movement toward key • Baking powder points. • Salt • Eggs • Sugar • Milk • Butter 5visual Aid Checklist: p visibility - Is it easy to see and read from where participants sit? p Simple - Is the message easy to understand? p Interest - Does it attract and hold attention or is it cluttered with too many words or pictures? p Useful - Are the lettering, words, pictures, etc. suitable for the subject and audience? p Structure - Are the ideas grouped in sequential order? p Information - Is it factual and is the data current? p Spelling - Is all the information spelled correctly? Helpful Hints 1. Plan visual aids for the room in which you speak. If the room will be classroom size, think about what can easily be seen from the back of the room. 2. Distance makes visuals harder to read; neatness becomes even more important. 3. Select materials for posters that are easy to use. If poster board is thin, wind can make the board difficult to control. Try foam board or matte board for better results. 4. Setup your posters and materials so they are within reach and easy for you to handle. you may move the easel and table to where they are the most comfortable doing your presentation. 5. Keep work areas neat with as few items as possible. Remove items from the table when complete. Do not place any items that block your audience’s view 6. Be adaptable; room sizes vary and may limit your ability to do some activities. To watch sample presentations visit: http://4h.ucanr.edu/projects/leadership/public- speaking/ 6Section 2: Presentation Evaluation Specifications GUIDELINES FOR ALL PRESENTATION FORMATS the visual portion of the presentation. You may not receive Presentation Day assistance during the presentation. Presenters will be You may present at a Presentation Day to given a five minute time period to setup and cleanup their receive feedback and an award. presentation. 1. Each county organizes a County 4-H If equipment used in the presentation malfunctions, then Presentation Day. you may request an opportunity to restart the presentation once you have had a chance to repair the equipment. 2. If you receive a Gold award at County Presentation Parents or room hosts may assist with equipment Day, you may participate in the Area 4-H malfunctions. Evaluators should give the speaker the Presentation Day. opportunity to relax and regroup their thoughts prior to 3. If you receive a Gold award at Area Presentation restarting the presentation. Day, you may present at the State 4-H Presentation Day. Appearance Decide on the kind of message you want to send to the audience through your dress, hairstyle, and accessories. Find your Area 4-H Presentation Day at: Clothing should be neat, clean, and appropriate for the http://4h.ucanr.edu/4-H_Events/SFD/PD/. presentation being given. You should be well groomed when giving your presentation, including: ∅ No holes in your clothing or shoes Evaluators (previously called judges) ∅ No logos or slogans on your clothing At County, Area, and State 4-H Presentation Days, two or three evaluators will use an evaluation form and The 4-H Dress Code can be found at: http://4h.ucanr. assess your presentation on a set number of criteria. edu/About/Uniform/ The Evaluators’ job is to help you improve your public speaking abilities. The 4-H uniform cannot be required, although it may be worn. w earing or not wearing the 4-H Presentation Topics uniform will play no part in evaluation. You are strongly encouraged to relate the presentation to your current 4-H project work, activities, or your spark. Costumes are appropriate for demonstrations, illustrated talks, science or engineering presentations, share the Political or religious advocacy are not Political anor ligious advocacy are not appropiate 4-H fun skits, and cultural arts. appropriate topics for 4-H presentations topics for 4-H Presentations Setup You are responsible for supplying and setting up all equipment for the presentation. Room Hosts may assist you during set up and take down. If you cannot set up 7 the equipment necessary for the presentation without adult assistance, evaluators may infer that you did not prepare what kinds of flowers attract honey bees? Great question Asking of Questions youth with special needs enroll in the program based on their chronological age and follow the • Only Evaluators may ask questions 4-H age requirements of 5 - 19 years of age. • The amount of time for questions may be limited by Any extensions beyond the age of 19 of special the evaluators as needed (recommended time for needs youth must be approved annually by the questions is a maximum of five minutes). county director. Evaluation and Awards Responding to Questions 4-H Presentation Days use a criterion-based system (aka You are expected to handle questions related to the Danish) where your speaking skills are assessed using presentation. The purpose of questions is to evaluate how a common evaluation form. Presentations are evaluated you think using presentation information. You should make based on merit, meaning how well you performed the sure that questions are heard by the entire audience, and basic skills of public speaking. Each presentation is it is acceptable to repeat the question, paraphrase the evaluated separately from one another and receives an question, or include the question in the answer. Repeating award based on meeting the criteria. All presentations allows the audience to hear the question and gives you receive an award. The criterion-based system uses color the chance to make sure you understand the question. You placings starting with gold or blue and then continuing have given an acceptable response when you state that with red and white. At the State 4-H Presentation Day you don’t know the answer to the question and provide a members may earn a platinum seal. When tabulating resource for finding the answer. For additional information awards, numbers will be rounded to the nearest whole about responding to questions please refer to page 3. integer (1-4 round down/ 5-9 round up). Half points may not be given; evaluators must select one option (full number) for each category of the evaluation form. All presentation formats use the criterion-based system of evaluating. The only exception is the Prepared Persuasive Speech category at the State 4-H Presentation Day. Senior 4-H members presenting a Prepared Persuasive Speech at the State 4-H Presentation Day are compared against each other and the top three rankings are selected (1st-State Winner; 2nd-Silver Medalist; 3rd- Bronze Medalist); other entries are scored using the Age Groupings criterion-based system. The age group is determined by your age on December 31st of the current program year. Members of teams Disqualification and group presentations will be evaluated using the age of the oldest team member. Your presentation may not be disqualified from Presentation Days. Your presentation may be reclassified • Primary: 5-8 years old. Primary participants may not if needed. Any serious flaws should be reflected on the evaluation form in the appropriate skill area. be evaluated. Any team presentations that include primary members may not be evaluated. Photography and Filming • Junior: 9-10 years old Due to the distraction to presenters, photography • Intermediate: 11-13 years old and filming of presentations is prohibited at all 4-H Presentation Days, unless granted an exception by the • Senior: 14-19 years old respective Event Coordinator. You will remain in the same age group during the program year if you progress from county to area to state 4-H presentation days. Pre-Announced Topics Topics for the impromptu category are announced annually in early winter. Special recognition topics, impromptu, and persuasive topics are located on the state 8 4-H website at http://4h.ucanr.edu/4-H_Events/SFD/ PD/ This gentleman just asked if...Accessibility of Presentation Days Research Citation All ANR Programs, including the 4-H YDP are federally You should remember to cite the source of the information mandated under the Americans with Disabilities Act gathered from research either verbally, throughout your (1991) to ensure that all programs are accessible to presentation, or in writing at the conclusion of your persons with disabilities. Therefore, all aspects of every presentation, on a poster or slide. Senior members may 4-H Presentation Day must be designed to meet the needs want to use a standard citation system like APA or MLA. of and to be accessible to all 4-H members and 4-H adult volunteers. The event registration form requests that individuals list SOURCES any additional assistance needed in order to participate Finely, J., Camazine, S., & Frazier, M. (1996). in the event. The form is to be submitted to the Event The epidemic of honey bee colony losses during Coordinator and appropriate UCCE 4-H YDP staff the 1995-1996 season. American Bee Journal, 136(11), 805-808. contact for the event. 4-H staff and event coordinators will review all assistance requests and communicate with 4-H families of all reasonable assistance ANR is able to provide. Information regarding assistance provided will be communicated to any presentation day Evaluators in advance, to explain how the presentation format has been adapted to assist the speaker to participate in the Food Safety presentation program. You are expected to follow proper food handling practices when including food products in a presentation. For a list of links to food safety guidelines and articles please visit: http://safety.ucanr.edu/4-H_resources/ clover_safe_notes_by_project_area/ and http://safety. Individuals who need to request an ADA accommodation ucanr.edu/files/3316.pdf. in order to participate in 4-H Presentation Day can complete the 4-H ADA Accommodation Request Form. Being a Good Team Member This will be submitted to the Event Coordinator and a copy will be submitted to the UCCE 4-H YDP staff contact It is important for presenters to be good team members. for the event. The UCCE 4-H YDP staff should fill out the When presenting a team presentation, team members ADA Accommodation Request for Materials/Equipment should: Form and submit to the Office of Affirmative Action when • Be open-minded and listen to suggestions from other requesting materials, equipment and services or financial team members. support from ANR. All requests should be retained for • Divide work and speaking parts equally. review purposes. • Practice the presentation together. For additional information please refer to Chapter 3 • Predetermine which questions or which subjects of of the 4-H Policy manual at http://4h.ucanr.edu/ questions will be answered by which team member. Resources/Policies/ • Determine how you will notify other team members in your group when you would like to add onto their For event coordinators, more information may be found answer. in the Youth with Special Needs, 4-H Adult Volunteer Handbook at http://4h.ucanr.edu/files/19693.pdf If you become eligible as a team, you must continue to present as a team. For example, if a team of three qualified at an area Presentation Day, all three must be Multiple Presentations able to present at the State 4-H Presentation Day. Missing just one team member will make the team ineligible to 4-H members may only give one presentation at the State present at the State 4-H Presentation Day. 4-H Presentation Day, along with one Share the 4-H Fun Skit. Check with the Event Coordinator of your county or area presentation event to determine the number of 9 presentations that may be given by each presenter. MATRIx OF 4-H PRESENTATION FORMATS Presentation Posters visual Number of Note Type and Slides Aids Length Presenters Questions Cards Attire References Demonstration Minimum 4 Yes 3-15 min 1 to 3 Yes No Any Yes Illustrated Talk Minimum 3 Yes (not 3-15 min 1 to 3 Yes No Any Yes required) Science or Minimum 5 Yes (not 3-15 min 1 to 3 Yes No Any Yes Engineering required) Presentation Educational 1 Yes (not 3-15 min 1 to 2 Yes No No Yes Display Talk required) total; costumes 3-5 talking Informative None None 2-5 min; 1 Yes One 5”x7” No Yes Prepared allowed Maximum card costumes Speech 10 min Persuasive Allowed; Yes (not 3-8 min; 1 Yes One 5”x7” No Yes Prepared optional required) Maximum card costumes Speech 15 min Impromptu None None 2-5 min 1 No One 5”x7” No Yes Speech (age allowed card costumes restricted to intermediates and seniors at State 4-H Presentation Day) Interpretive None None (only Maximum 1 Yes Source No Yes Reading allowed reading 10 min; material costumes (Reading material) reading Material) portion similar to length of introduction and discussion combined Share the 4-H None Yes (not Maximum No max; No No Costumes No Fun Skits required required) 15 min 2 minimum encouraged Cultural Arts None Yes (not Maximum No No No Costumes No required required) 15 min maximum encouraged 10DEMONSTRATION Number of Presenters: An individual A demonstration: presentation is delivered by one speaker. A team ü is doing. presentation is delivered by up to three speakers. Team members should divide work and speaking parts ü is showing how. As you show how, you tell how. equally. An uneven distribution of work or speaking parts ü is where you make something or do something. will impact the evaluation. They are evaluated as a team. There is a final product. Questions: Only evaluators may ask questions. Posters and Slides: A minimum of four posters Time for questions may be limited. or slides should be used. Additional posters or slides are acceptable and encouraged to effectively support your presentation. If double sided boards are used, they count Note Cards: Speakers may not use notes. Posters as two posters. The posters should address the following and/or visual aids should provide any necessary points: prompting. 1. Introduction / Title Attire: Appropriate attire for the occasion. Costumes 2. Materials may be used. 3. Process 4. Summary Other: Speakers are strongly encouraged to relate the presentation to their current 4-H project work or 4-H activities or spark. If the speaker is questioned concerning visual Aids: Visual aids are encouraged. Handing the relation of the presentation to a 4-H activity and the out flyers and samples cannot cause a distraction to other presentation is not based on a 4-H activity, the speaker presentations. Never hand out samples or flyers while should connect the presentation to a club, someone else is presenting. Product labels should be project based 4-H presentation program, or 4-H limited to generic names and product names should be experience. covered. The work area and table space used for the pre- sentation should be used to the speaker’s best advantage. Length: The presentation can range in length from How to sew three minutes for an individual primary presentation to 15 in 8 easy steps minutes for a senior individual or team presentation. The complexity of the topic and the age of participants should dictate the appropriate length. Exceeding 15 minutes in length does not result in disqualification but will be considered when evaluating the presentation. 11ILLUSTRATED TALK An illustrated talk: visual Aids: Visual aids are encouraged. Handing out flyers and samples should not cause a distraction to ü is talking. other presentations. Product labels should be limited to ü is telling how with the aid of visuals. generic names and product names should be covered. The work area and table space used for the presentation ü is where you use charts, posters, photos, computer should be used to the speaker’s best advantage. programs, slides, pictures, models, or cut outs. ü Each presentation should have clearly identifiable sections including an introduction, main body, and Length: The presentation can range in length from conclusion. Speakers are strongly encouraged to three minutes for an individual primary presentation to 15 relate the presentation to their current 4-H project minutes for a senior individual or team presentation. The work or 4-H activities or spark. complexity of the topic and the age of participants should dictate the appropriate length. Exceeding 15 minutes in length does not result in disqualification but will be The primary differences considered when evaluating the presentation. between a demonstration and an illustrated talk: Number of Presenters: An individual • A demonstration is doing and an illustrated presentation is delivered by one speaker. A team presentation is delivered by up to three speakers. talk is talking. Team members should divide work and speaking parts • A demonstration is showing how to do equally. An uneven distribution of work or speaking parts something while telling how to do it, and will impact the evaluation. They are evaluated as a team. an illustrated talk is telling about something or how to do something while showing Questions: Only evaluators may ask questions. Time visuals. for questions may be limited. • In a demonstration, the presenter makes or does something and there is a finished product. In an illustrated talk, the Note Cards: Speakers may not use notes. Posters presenter uses pre-made charts, posters, and/or visual aids should provide any necessary photographs, computer programs, slides, prompting. pictures, models, and/or cutouts to support the information given. Attire: Appropriate attire for the occasion. Costumes may be used. Posters and Slides: A minimum of three posters or slides should be used. More are acceptable and Other: Speakers are strongly encouraged to relate encouraged. If double sided boards are used, they count the presentation to their current 4-H project work or 4-H as two posters. The posters should address the following activities or spark. If the speaker is questioned concerning points: the relation of the presentation to a 4-H activity and the SwINE presentation is not based on a 4-H activity, the speaker 1. Introduction / Title should connect the presentation to a club, project based BREEDING 2. Information 4-H presentation program, or 4-H experience. 101: TIPS 3. Summary AND TRICKS 12 SCIENCE OR ENGINEERING PRESENTATION A science presentation focuses on making sense of the area and table space used for the presentation should world by constructing knowledge and an engineering be used to the speaker’s best advantage. Product labels presentation focuses on finding suitable solutions to should be limited to generic names. Elevation boards can problems by weighing design choices. be used by the speaker to enhance the visibility of the work area. Science Presentation Length: The presentation can range in length from A science presentation emphasizes the core process of three minutes for an individual primary presentation to 15 inquiry to describe, explain, and predict through minutes for a senior team presentation. The complexity of observation, experimentation, modeling, and other the topic and the age of participants should dictate the scientific techniques. Science methods may rely on appropriate length. Exceeding 15 minutes in length does quantitative data (numbers), qualitative data not result in disqualification but will be considered when (descriptions), or both. Science presentations do not evaluating the presentation. need to be experimental, but they need to show how the member is constructing knowledge about some topic or phenomenon. Number of Presenters: An individual presentation is delivered by one speaker. A team presentation is delivered by up to three speakers. Team members should divide work and speaking parts Engineering Presentation equally. An uneven distribution of work or speaking parts An engineering presentation uses the process of design will impact scoring of the presentation. to plan, build, and test a process, system, or device. Engineers must weigh design choices based on merits, constraints, and aesthetics to meet design specifications Questions: Only evaluators may ask questions. Time (considering both form and function) and be able to justify for questions may be limited. those choices. Note Cards: Speakers may not use notes. Posters Poster and Slides: A minimum of five slides and/or visual aids should provide any necessary or posters should be included in your presentation. A prompting. science or engineering presentation should address the following points although the order and representation of this information can vary to best reflect the topic at hand. Attire: Appropriate attire for the occasion. Costumes may be used. 1. Introduction / Title 2. Background: describe connections to previous Other: Speakers are encouraged to relate the efforts; outline the purpose of your work and/or the presentation to current 4-H activities. School assignments problem statement and constraints or science fair displays need to be related to 4-H 3. Methods: describes the steps you took and/or your experiences or youth sparks. plans to build, test, and redesign 4. Results: provides raw data, testing and trial data, or device THE RESULTS: 5. Discussion: explore the implications of your results visual Aids: The speaker may use posters or visual aids to enhance the presentation (not required). The work 13 EDUCATIONAL DISPLAy TALK An educational display talk is an organized visual experience or spark, and an overview of the content presentation of a program or a concept. A display should on the display. The speaker should provide a brief be designed to convey its message in a limited amount review of the sections on the board but not read the of time. This is a public speaking contest so the speaker display nor repeat the steps presented in the display. should use the time wisely and support the visual • Additional topics that the speaker should include presentation. Once the speaker completes the oral in the overview are the intended audience for the presentation, they will have a dialog with the evaluators display, what ideas that the presenter hopes the about the display. viewer will learn from the display, and where the display may be used. Posters: Educational Displays may exhibit one of the following display formats: Number of Presenters: An individual presentation is delivered by one speaker. A team presentation is delivered by two speakers. Team members ü Card Table Display (approximately 30”x30”): should divide work and speaking parts. An uneven This format will feature a tri-fold poster board distribution of work or speaking parts will impact the that includes a title, the member’s name and 4-H scoring of the presentation. affiliation, and a depiction of the program or concept. The table may be used as part of the display. Questions: Evaluators are expected to have an ü Panel Display (approximately 4’x4’): The panel educational discussion that includes questions with the is presented vertically on an easel. The display will presenter about the display. include; as a minimum, a title, the member’s name and 4-H affiliation, and a depiction of the program or concept. Note Cards: Speakers may not use notes during the presentation of the display to the evaluators. The display should provide any necessary prompting. visual Aids: Display items that are added to the table of an educational display should be kept to a minimum and only included if they are practical to place Attire: Appropriate attire for the occasion. Costumes on the display surface itself. Items must be clearly labeled may not be used. and self-explanatory. All lettering and visual depictions on the displays will be understandable or readable by an average adult from no less than a four foot distance. Length: The speaker’s presentation should be three water to five minutes and then there will be questions and Recycling dialogue with the evaluators. by Joe Harper Clover City 4-H Club • Speakers are expected to introduce the educational display with a prepared oral presentation including the title, information about how the speaker belongs to 4-H, how the display is relevant to their 4-H 14 INFORMATIvE PREPARED SPEECH An Informative Prepared Speech Length: A speech generally lasts from two to five min- utes and may extend up to 10 minutes based on age or This format requires that the speaker write and deliver experience. Exceeding 10 minutes in length does not their own speech. The speaker will inform or educate the result in disqualification but will be considered when audience on a single issue or topic. The topic is only evaluating the presentation. limited by age appropriateness of the topic for the member. Advocacy of political or religious views is not appropriate. The purpose of this category is to Number of Presenters: Prepared speeches encourage participants to give a speech in which they may only be given as an individual activity. seek out accurate information, organize it into a useful form, and competently present the information. Questions: Only evaluators may ask questions. A speech has a clear and understandable theme or Time for questions may be limited. thesis. Citing sources can increase the credibility of the speech if it does not interfere with the delivery of the prepared speech. The speaker is expected to discuss the Notes Cards: Notes on a 5”X7” card (single side) chosen topic intelligently, with a degree of originality, may be used by the speaker to assist with the delivery of in an interesting manner, and with some benefit to the the speech. The note card should be inconspicuous and audience. not detract from the speech A prepared speech should have a clearly defined introduction, body, and summation. The body contains Attire: Appropriate attire for the occasion. Costumes the development of the main ideas of the prepared may not be used. speech. The summation should not introduce new material but should be used to reinforce the ideas developed in the body and cement the theme and main ideas in the minds of the audience. Posters and Slides: None Allowed visual Aids: No visual aids will be used by the speaker to assist with the delivery of the prepared speech. No props are allowed 15 PERSUASIvE PREPARED SPEECH A Persuasive Prepared Speech Length: A speech generally lasts from three to eight minutes and may extend up to 15 minutes based on age The purpose of a persuasive prepared speech is to or experience. Exceeding 15 minutes in length does not sway, convince, and influence, not simply to argue. result in disqualification but will be considered when Persuading audience members that disagree with you evaluating the presentation. requires that you think about why they disagree with you, identify areas where these audience members can be moved, and speak to those areas in a way that Number of Presenters: Persuasive speeches highlights your shared interests. Remember that your may only be given as an individual credibility plays an important role in persuading audiences, such as dealing with oppositional arguments in a fair and convincing way. Good persuaders do not Note Cards: One 5”X7” note card (single sided) ignore the opposition, nor do they simply attack the may be used; however, it should not be read or relied opposition; they engage the opposition’s arguments in upon heavily. an even-handed way. ü Select a topic that allows you to persuade. Questions: Only evaluators may ask questions. ü Speak to persuade. Address both sides of the Time for questions may be limited. argument. ü Use ethos, logos and pathos. Speak to the audience with knowledge and passion on the Attire: Appropriate attire for the occasion. Costumes subject. may not be used. ü Citing sources can increase the credibility of the speech. Don’t let them interfere with the speech. Other: Speakers are encouraged to relate the presentation to current 4-H activities or their spark. The topic is only limited by age appropriateness for the member. Advocacy of political or religious view is not appropriate. State 4-H Presentation Day: Senior 4-H members presenting a Prepared Persuasive Speech at the State 4-H Presentation Posters and Slides: Allowed, not required. Day are compared against each other and the top three rankings are selected (1st-State winner; 2nd-Silver Medalist; 3rd-Bronze visual Aids: The speaker may use posters or Medalist); other entries are scored using the visual aids to enhance the presentation (they are not required). criterion-based system. wHAT IT ethos: the guiding beliefs of a person, group, or organization MEANS TO BE A LEADER pathos: a quality that causes people to feel sympathy and sadness logos: the appeal to reason and logic 16