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How to prepare and deliver a presentation

How to prepare and deliver a presentation 9
How to prepare and deliver a presentation Roberto Cipolla Department of Engineering The problem Effective Communication What do you want to achieve • Educate and inform • Inspire/interest and persuade • Entertain • Must grab and hold attentionReinforce with Visualization Audience retain more if hear and seeReinforce with Visualization Hear See Hear and See 60 10 20 30 40 50 Recall () Audience retain more if hear and seeFear of public speaking • Public Speaking • Heights • Insects • Financial Problems • Deep Water • Sickness • Death • Flying • Loneliness • DogsOutline • Preparation • Structure of the presentation • Visual aids and slides • Practice and delivery2. Planning and PreparationPlanning • Purpose why and what • Audience – who and wherePlanning • Know your subject • Develop a theme • List the key concepts and points to convey • Begin to think about ways of illustrating the key points • Max of 1 slide per minute, 4 key points in 45 minute presentation3. Structure of presentationThe Structure • Opening – Tell them what you are going to tell them • Body – Tell them • Summary – Tell them what you told themStructure openingStructure opening • Need a strong beginning • Few seconds to convince audience: – I will not waste your time – I am well organized – I know who you are – I know my subjectStructure opening • Introduce problem to be addressed and context • State purpose, scope and main message • Give outline of presentationStructure – main body • Make a story board • Break up with each section making a key point • Present incrementally, concisely and in logical order • Illustrate with clear examples and visual aidsStructure – main body .Structure closing • Must have a clear end to talk • Brief and simple summary of main points • Reinforce the main message • Put in context of the “big picture”4. Visual AidsSlides • Header – headline for main point • Body one point, keep it simple don’t overcrowd with bullets and detailsSlides tell story with pictures •Illustrate with images and animations to explain difficult points and generate interest.Slides tell story with picturesExample – multiview stereoExampleExampleExampleExampleSlides fonts and colours • Choose legible type and size (8H rule) Edwardian and 32 pt Arial and 32 pt Edwardian and 28 pt Arial and 28 pt Arial and 20 pt Edwardian and 20 pt • Colour combinationsSlides – use equations sparingly5 Practice and DeliveryTalk, don’t read You have several choices for how you deliver your speech Memorizing the Speech Reading From a Text + allows eye contact + ensures precision difficult for long speeches does not sound natural room for precision errors no room for improvising no room for improvising hinders eye contact Speaking From Slides Winging It + sounds natural + insures organization has much room for error + allows eye contact + allows improvising some room for errorDon’t lose audience • Keep audience informed about what you are doing and why • Summarize points you would like them to go away with Dealing with nervousness • All accomplished public speakers feel nervous before talks – adrenalin helps • Be wellprepared: – Rehearse with friends – Make sure presentation is well structured – Arrive and set up early • During presentation: – Memorize opening – Smile, breath deeply, slow down and pauseHow to give a bad talk Thou shalt not be neat Thou shalt not waste space Thou shalt not covet brevity Thou shalt cover thy naked slides Thou shalt not write large Thou shalt not use color Thou shalt not illustrate Thou shalt not make eye contact Thou shalt not skip slides in a long talk Thou shalt not practiceAlways finish with summaryQuestions6. SummarySummary • Before you start preparing your talk – Know your audience and select the message • Structure and preparation of slides – Select key points – Organize content Keep story simple – Use visual aids • Rehearse, rehearse, rehearse • Giving the talk – Grab and hold audience’s attention“It usually takes more than three weeks to prepare a good impromptu speech” Mark TwainReferences • Good talks motivate audience to investigate further. Give links to more information. • • Simon PeytonJones
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