Tips for letter writing in English

tips for writing cover letters effectively and tips for writing a letter of complaint
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Published Date:04-07-2017
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Contents Introduction 4 Section 1: Informal Letters & Postcards n Informal letters 7 n Addressing envelopes 12 n Postcards 14 Section 2: Formal Letters n Letters of complaint 26 n Letters asking for information 31 n Letters making a booking 34 n Letters of application 37 n Curriculum Vitae 42 Section 3: Keywords n Abbreviations 47 n Quiz 48 n Wordsearch 49 n Word Grid 49 Junior Certificate School Programme 3Letter Writing Introduction This booklet is about writing letters. People can tell a lot from the way you write letters, so you will need to practice writing many kinds of letters. Most of the letters you will need to write will be: Informal or personal letters Formal Letters for example: – Business letters – Job application letters This workbook will give you a chance to write all of these. How to use this book 1 There are three sections. Each section shows you how to write a different kind of letter. 2 There is a sample letter, followed by exercises for you to do. 3 Write each letter in your copy first. When you and your teacher have corrected it, you can copy it carefully into the blank page provided in this book. 4 When you finish the workbook you will have your own collection of letters to look back on when you need to revise. 4Letter WritingIntroduction Rules for all letters It is important that your handwriting be neat and clear. The writer's address is written in the top right-hand corner. Leave a space between the address and date. th Spell out the month in full, e.g. 15 February 2006 Begin the letter Dear . . . . , on the left-hand side. The first paragraph of the letter begins under the person's name. A formal letter usually ends with either: Yours sincerely, or Yours faithfully, Followed by your signature. (Note: 'Yours', always begins with a capital letter, but 'sincerely' and 'faithfully' begin with a small letter. Always use plain unlined paper and the same colour envelopes. A large size writing pad is best for most letters. Write your letter in blue or black pen only. Revise the rules for using capital letters. Always use paragraphs when writing a letter. All of these rules are shown on the sample layout on the next page. After you write out your letter in the workbook or in your copy check back here to see you have followed all the rules for letter writing. Junior Certificate School Programme 5Informal Letters & Postcards Section 1 Informal or personal letters are those you write to people you know – friends, cousins, aunts, uncles, etc. Formal Letters Section 2 Informal letters should be friendly, chatty and relaxed as though you're talking to the person. You sign an informal or personal letter using phrases like – Best Wishes, Love, Yours truly, Lots of love etc. Formal Letters Section 2 You must, however, obey the rules for all letters. Look back at page 2 and check these out. Look at the example of an informal letter below and do the exercises Formal Letters Section 2 that follow. Keywords Section 3 Junior Certificate School Programme 7 Your address 46 Riverview Park, Glentown, Dublin 23. th 15 February 2008 The date Dear Jim, The opening greeting How are things in Wicklow? I have not seen you for ages so I decided to write and give you all the news from Glentown. Paragraph 1 The football team is doing really well this season. We have reached the semi-final of the Cup. The new goalkeeper we got after you left is great. He has not let in a goal in the last three matches. Paragraph 2 My sister, Sandra, has just had a baby girl, so I am now an uncle. Maybe I will be able to make some money from baby-sitting and then I can come down on the train to visit you. Paragraph 3 Write soon and let me know all the news. Your friend, The closing Martin Your signatureLetter Writing Informal letters exercises 1 In your copy write your own address and today's date as you would write it on a letter. 2 Write the following addresses and dates as they would be written on a letter: Remember capital letters, commas and fullstops. Address: Date: – 65 shamrock court mounthill limerick 6-4-06 – valeview shadowlands mallow co. cork 28-9-06 – 125 st. patricks crescent doddermount dublin 22 17-2-06 3 Write your own signature as you would write it at the end of a letter. 4 Write out these endings as they would be written at the end of a letter. Use capital letters and commas. – best wishes tom – lots of love margaret 8Letter WritingInformal Letters & Postcards Section 1 5 Look at the following letter and rewrite correctly using capital letters, commas, and full stops. There are 14 mistakes you need to correct (9 capital letter, 4 commas Formal Letters Section 2 and 1 fullstop). Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 6 Pretend that you are Sally. Reply to Joe's letter above telling him all about life in your new school in Cork. 7 Pretend you are Phil Martin. Write to Sally telling her all about your break-up with Sandra Byrne. Junior Certificate School Programme 9 12 tulip road flowertown dublin 20 th 6 february 2008 dear sally How are you settling down in your new school in Cork? Our class is quite different since you left. It's much quieter for a start. All the teachers are remarking on it We had an English test yesterday. When Mrs. Byrne came in today with the results she was so mad there was nearly smoke coming out of her ears Phil Martin and Sandra Byrne have split up. Phil is really down in the dumps, but otherwise everybody is in great form. We are all going down to the club in the Sports Centre on Friday night. It's a pity you won't be with us. Write soon and tell us all about Cork. Goodbye for now. love joe.Letter Writing Letter of invitation 1 Read Sally’s letter below and write a letter back, letting her know if you can make the party or not. Use the blank paper on the opposite page to write your reply. 10 Letter Writing 2 West Road, Violetville, Cork. th 25 February 2008 Dear Joe, Greetings from Cork Now that we have settled in our new house I am having a house-warming party to celebrate. I am inviting some of the gang from Dublin and some of my new school friends from Cork. rd The fun begins at 9pm on Saturday, 3 March. Why not come down on Friday night and stay for the weekend? I have asked Sandra and Brian to stay over also. The train leaves Dublin at 4.15pm and arrives in Cork at 7.30pm. My dad will meet you at the station. Let me know as soon as possible if you can come. Love, Sally.Informal Letters & Postcards Section 1 1 Write your reply here using Joe’s address from page 8. Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 st th 2 You have been asked to your cousin Paul's 21 birthday party on Friday 15 April at 9pm. In your copy write your reply letting him know if you are going or not. 3 You have just spent the weekend with your friend in the country. Write a letter thanking him/her, in your copy. 4 You have just received a very expensive birthday present from your godmother. In your copy write and thank her. 5 Your class tutor is sick in hospital. Write a letter to her/him on behalf of the class. Don’t forget to give the news and gossip. Junior Certificate School Programme 11Letter Writing Addressing an envelope Look at the following envelope and note where the address goes and the use of capital letters, commas and full stops. 1 This letter is addressed incorrectly. Using the blank envelope on the next page rewrite the address correctly. There are 8 capital letters missing, 3 commas and 1 fullstop. 12 Letter Writing leave room for the stamp here the person’s name Ms. Sally Murphy, the number of the house 2 West Road, and the street name Violetville, the town the county Cork. mr. joe o’brien 14 hill street westport mayoInformal Letters & Postcards Section 1 2 Remember to put the address and the stamp in the correct place on the envelope. Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 3 Address the envelope below to yourself. Junior Certificate School Programme 13Letter Writing Postcards There are two types of postcards: plain postcards picture postcards Plain postcard can be used for short messages. For example: to send for an application form. You would include your name and address on the postcard. to enter a competition. You would include your contact details – phone number or address. to remind somebody of an appointment or a meeting. Picture postcards are often used to send greetings when you are on holidays. The message is usually fairly short and friendly. Leave out: your own address the date Plain Postcards This is the back of a plain card, asking for an application form. You address the front of the plain postcard the same way as an envelope, leaving room for the stamp. 14 Letter Writing Your address 46 Redway Grove, Brookfield, Dublin 11. th The date 4 March 2008 Please send me an application form for the summer course in mountaineering. A line explaining what you are looking for. James Brown Your signatureInformal Letters & Postcards Section 1 Exercise Formal Letters Section 2 1 Send for a job application form for a summer job in a local clothes shop on the postcard below. Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 2 Send for information on photography courses this college runs. Information Officer Marion College of Further Education Fairview Dublin 3 Write out the front and the back of the postcard in your copy. 3 Write a postcard to the members of your youth club, reminding them of a meeting on st Friday 21 June, in St Joseph’s School at 7pm. Junior Certificate School Programme 15Letter Writing Picture Postcards Picture postcards are usually sent to friends and relatives letting them know how your holiday or trip is going. Exercise 1 Write the postcard you would send home to your family from a school trip to a hostel in Wicklow. 16 Letter Writing Greetings All Arrived safely. The Doyle Family, Hotel and weather are 23 Main Street, wonderful. Working on the tan. Baldoyle, The food is awful but I’ll live Co. Clare. st See you on the 21 . Love, PatInformal Letters & Postcards Section 1 2 Write the postcard you would send to your friend from a camping holiday with your family. Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 3 Write the postcard you would send to your brother or sister from a holiday with your friend’s family in Spain. Junior Certificate School Programme 17Section 2 Formal Letters 18 Letter WritingInformal Letters & Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Formal letters Keywords Section 3 Formal letters are business like and get quickly to the point. Formal letters are different to personal letters. You do not write in a chatty manner or use slang. For example, you would write a different letter to your Principal inviting him to your class JCSP graduation as you would to your friend. Formal letters are usually written for some of the following: – To apply for a job. – To make a complaint. – To order goods. – To the editor of a newspaper. – To ask for something – a form, an appointment. – To ask for information. – To make a booking for a holiday etc. – To invite someone to an event or to visit such as a school open day or a JCSP celebration. Points to note: The sender's address (your address), is on the top right hand corner. The address of the company/person to whom the letter is being sent is written on the left-hand side. When you do not know the name of the person to whom you are writing, you may start with 'Dear Sir/Madam'. If you begin with 'Dear Sir/Madam', you end the letter with 'Yours faithfully', and your full name. If you know the name of the person you are sending the letter to e.g. Dear Ms Smith, you end the letter with ‘Yours sincerely’ and your full name. Remember to use capital letters, full stops and commas. Use paragraphs in your letter – at least 3. Look at the following example and try the exercises that follow. Junior Certificate School Programme 19Letter Writing 20 Letter Writing Your address 65 Roselawn Avenue, Riverside, Dublin 19. The date 6th May 2008 The name & address of the person Mail Order Department, and company you are writing to Unisport Ltd., 26B Ardmore Industrial Estate, Hightown, Co. Cork. If you don’t know the name of the Dear Sir/Madam, person you are writing to use Sir/Madam I would like to order a pair of trainers, which you advertised in today's 'Evening Herald'. In paragraph 1 give the reason you are writing Please send me a pair of trainers, size five. I enclose a Postal Order for m25. In paragraph 2 you write the main point of the letter I hope that the trainers can be sent to me without delay. This last paragraph sums up and finishes the letter Yours faithfully, This is the ending you use if you do not know the person to whom you are writing Mark Black. Your signatureInformal Letters & Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Exercise Keywords Section 3 1 Rewrite the letter below on the opposite page, using paragraphs (3) and the capital letters that are missing (11). Junior Certificate School Programme 21 17 manor drive, castletown, co. longford. th june 14 2008 The Manager, Jeans World, Castletown, Co. Longford. Dear sir/madam, th On Friday, June 9 I bought a pair of Levi jeans in your shop. When I took the jeans home I noticed 2 buttons were missing. I went back to the shop with the receipt and asked the shop assistant to exchange the jeans for a pair that were not damaged. She refused. She said the jeans were perfect when they were sold and said they had been damaged since leaving the shop. A quick look would have shown that buttons had never been sewn on and that it was most likely a fault that had happened in the factory. I insist on my rights as a consumer and wish for an exchange or my money back. Please contact me at the above address as soon as possible. yours faithfully, jeanne murphyLetter Writing Write out the the letter from page 19 here. 22 Letter Writing