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Tips for Writing Letter

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Letter WritingLetter Writing Published in 2006 by Junior Certificate School Programme Support Service Curriculum Development Unit Sundrive Road Crumlin Dublin 12 Phone: 01 453 5487 Fax: 01 402 0435 Email: jcspiol.ie First written and published by teachers involved in the School Certificate Project, CDVEC Curriculum Development Unit 1989. Revised and edited by Fiona Richardson, Junior Certificate School Programme 2006. Designed by Melt Design Ltd – www.melt.ie. The Junior Certificate School Programme Support Service is funded by the InCareer Development Unit, Department of Education and Science and the European Social Fund. The Junior Certificate School Programme Support Service is a national Programme sponsored by the Department of Education and Science and the National Council for Curriculum and Assessment. 2Letter WritingContents Introduction 4 Section 1: Informal Letters Postcards n Informal letters 7 n Addressing envelopes 12 n Postcards 14 Section 2: Formal Letters n Letters of complaint 26 n Letters asking for information 31 n Letters making a booking 34 n Letters of application 37 n Curriculum Vitae 42 Section 3: Keywords n Abbreviations 47 n Quiz 48 n Wordsearch 49 n Word Grid 49 Junior Certificate School Programme 3Letter Writing Introduction This booklet is about writing letters. People can tell a lot from the way you write letters, so you will need to practice writing many kinds of letters. Most of the letters you will need to write will be: Informal or personal letters Formal Letters for example: – Business letters – Job application letters This workbook will give you a chance to write all of these. How to use this book 1 There are three sections. Each section shows you how to write a different kind of letter. 2 There is a sample letter, followed by exercises for you to do. 3 Write each letter in your copy first. When you and your teacher have corrected it, you can copy it carefully into the blank page provided in this book. 4 When you finish the workbook you will have your own collection of letters to look back on when you need to revise. 4Letter WritingIntroduction Rules for all letters It is important that your handwriting be neat and clear. The writer's address is written in the top righthand corner. Leave a space between the address and date. th Spell out the month in full, e.g. 15 February 2006 Begin the letter Dear . . . . , on the lefthand side. The first paragraph of the letter begins under the person's name. A formal letter usually ends with either: Yours sincerely, or Yours faithfully, Followed by your signature. (Note: 'Yours', always begins with a capital letter, but 'sincerely' and 'faithfully' begin with a small letter. Always use plain unlined paper and the same colour envelopes. A large size writing pad is best for most letters. Write your letter in blue or black pen only. Revise the rules for using capital letters. Always use paragraphs when writing a letter. All of these rules are shown on the sample layout on the next page. After you write out your letter in the workbook or in your copy check back here to see you have followed all the rules for letter writing. Junior Certificate School Programme 5Section 1 Informal Letters Postcards 6Letter WritingInformal Letters Postcards Section 1 Informal or personal letters are those you write to people you know – friends, cousins, aunts, uncles, etc. Formal Letters Section 2 Informal letters should be friendly, chatty and relaxed as though you're talking to the person. You sign an informal or personal letter using phrases like – Best Wishes, Love, Yours truly, Lots of love etc. Formal Letters Section 2 You must, however, obey the rules for all letters. Look back at page 2 and check these out. Look at the example of an informal letter below and do the exercises Formal Letters Section 2 that follow. Keywords Section 3 Junior Certificate School Programme 7 Your address 46 Riverview Park, Glentown, Dublin 23. th 15 February 2008 The date Dear Jim, The opening greeting How are things in Wicklow I have not seen you for ages so I decided to write and give you all the news from Glentown. Paragraph 1 The football team is doing really well this season. We have reached the semifinal of the Cup. The new goalkeeper we got after you left is great. He has not let in a goal in the last three matches. Paragraph 2 My sister, Sandra, has just had a baby girl, so I am now an uncle. Maybe I will be able to make some money from babysitting and then I can come down on the train to visit you. Paragraph 3 Write soon and let me know all the news. Your friend, The closing Martin Your signatureLetter Writing Informal letters exercises 1 In your copy write your own address and today's date as you would write it on a letter. 2 Write the following addresses and dates as they would be written on a letter: Remember capital letters, commas and fullstops. Address: Date: – 65 shamrock court mounthill limerick 6406 – valeview shadowlands mallow co. cork 28906 – 125 st. patricks crescent doddermount dublin 22 17206 3 Write your own signature as you would write it at the end of a letter. 4 Write out these endings as they would be written at the end of a letter. Use capital letters and commas. – best wishes tom – lots of love margaret 8Letter WritingInformal Letters Postcards Section 1 5 Look at the following letter and rewrite correctly using capital letters, commas, and full stops. There are 14 mistakes you need to correct (9 capital letter, 4 commas Formal Letters Section 2 and 1 fullstop). Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 6 Pretend that you are Sally. Reply to Joe's letter above telling him all about life in your new school in Cork. 7 Pretend you are Phil Martin. Write to Sally telling her all about your breakup with Sandra Byrne. Junior Certificate School Programme 9 12 tulip road flowertown dublin 20 th 6 february 2008 dear sally How are you settling down in your new school in Cork Our class is quite different since you left. It's much quieter for a start. All the teachers are remarking on it We had an English test yesterday. When Mrs. Byrne came in today with the results she was so mad there was nearly smoke coming out of her ears Phil Martin and Sandra Byrne have split up. Phil is really down in the dumps, but otherwise everybody is in great form. We are all going down to the club in the Sports Centre on Friday night. It's a pity you won't be with us. Write soon and tell us all about Cork. Goodbye for now. love joe.Letter Writing Letter of invitation 1 Read Sally’s letter below and write a letter back, letting her know if you can make the party or not. Use the blank paper on the opposite page to write your reply. 10 Letter Writing 2 West Road, Violetville, Cork. th 25 February 2008 Dear Joe, Greetings from Cork Now that we have settled in our new house I am having a housewarming party to celebrate. I am inviting some of the gang from Dublin and some of my new school friends from Cork. rd The fun begins at 9pm on Saturday, 3 March. Why not come down on Friday night and stay for the weekend I have asked Sandra and Brian to stay over also. The train leaves Dublin at 4.15pm and arrives in Cork at 7.30pm. My dad will meet you at the station. Let me know as soon as possible if you can come. Love, Sally.Informal Letters Postcards Section 1 1 Write your reply here using Joe’s address from page 8. Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 st th 2 You have been asked to your cousin Paul's 21 birthday party on Friday 15 April at 9pm. In your copy write your reply letting him know if you are going or not. 3 You have just spent the weekend with your friend in the country. Write a letter thanking him/her, in your copy. 4 You have just received a very expensive birthday present from your godmother. In your copy write and thank her. 5 Your class tutor is sick in hospital. Write a letter to her/him on behalf of the class. Don’t forget to give the news and gossip. Junior Certificate School Programme 11Letter Writing Addressing an envelope Look at the following envelope and note where the address goes and the use of capital letters, commas and full stops. 1 This letter is addressed incorrectly. Using the blank envelope on the next page rewrite the address correctly. There are 8 capital letters missing, 3 commas and 1 fullstop. 12 Letter Writing leave room for the stamp here the person’s name Ms. Sally Murphy, the number of the house 2 West Road, and the street name Violetville, the town the county Cork. mr. joe o’brien 14 hill street westport mayoInformal Letters Postcards Section 1 2 Remember to put the address and the stamp in the correct place on the envelope. Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 3 Address the envelope below to yourself. Junior Certificate School Programme 13Letter Writing Postcards There are two types of postcards: plain postcards picture postcards Plain postcard can be used for short messages. For example: to send for an application form. You would include your name and address on the postcard. to enter a competition. You would include your contact details – phone number or address. to remind somebody of an appointment or a meeting. Picture postcards are often used to send greetings when you are on holidays. The message is usually fairly short and friendly. Leave out: your own address the date Plain Postcards This is the back of a plain card, asking for an application form. You address the front of the plain postcard the same way as an envelope, leaving room for the stamp. 14 Letter Writing Your address 46 Redway Grove, Brookfield, Dublin 11. th The date 4 March 2008 Please send me an application form for the summer course in mountaineering. A line explaining what you are looking for. James Brown Your signatureInformal Letters Postcards Section 1 Exercise Formal Letters Section 2 1 Send for a job application form for a summer job in a local clothes shop on the postcard below. Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 2 Send for information on photography courses this college runs. Information Officer Marion College of Further Education Fairview Dublin 3 Write out the front and the back of the postcard in your copy. 3 Write a postcard to the members of your youth club, reminding them of a meeting on st Friday 21 June, in St Joseph’s School at 7pm. Junior Certificate School Programme 15Letter Writing Picture Postcards Picture postcards are usually sent to friends and relatives letting them know how your holiday or trip is going. Exercise 1 Write the postcard you would send home to your family from a school trip to a hostel in Wicklow. 16 Letter Writing Greetings All Arrived safely. The Doyle Family, Hotel and weather are 23 Main Street, wonderful. Working on the tan. Baldoyle, The food is awful but I’ll live Co. Clare. st See you on the 21 . Love, PatInformal Letters Postcards Section 1 2 Write the postcard you would send to your friend from a camping holiday with your family. Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 3 Write the postcard you would send to your brother or sister from a holiday with your friend’s family in Spain. Junior Certificate School Programme 17Section 2 Formal Letters 18 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Formal letters Keywords Section 3 Formal letters are business like and get quickly to the point. Formal letters are different to personal letters. You do not write in a chatty manner or use slang. For example, you would write a different letter to your Principal inviting him to your class JCSP graduation as you would to your friend. Formal letters are usually written for some of the following: – To apply for a job. – To make a complaint. – To order goods. – To the editor of a newspaper. – To ask for something – a form, an appointment. – To ask for information. – To make a booking for a holiday etc. – To invite someone to an event or to visit such as a school open day or a JCSP celebration. Points to note: The sender's address (your address), is on the top right hand corner. The address of the company/person to whom the letter is being sent is written on the lefthand side. When you do not know the name of the person to whom you are writing, you may start with 'Dear Sir/Madam'. If you begin with 'Dear Sir/Madam', you end the letter with 'Yours faithfully', and your full name. If you know the name of the person you are sending the letter to e.g. Dear Ms Smith, you end the letter with ‘Yours sincerely’ and your full name. Remember to use capital letters, full stops and commas. Use paragraphs in your letter – at least 3. Look at the following example and try the exercises that follow. Junior Certificate School Programme 19Letter Writing 20 Letter Writing Your address 65 Roselawn Avenue, Riverside, Dublin 19. The date 6th May 2008 The name address of the person Mail Order Department, and company you are writing to Unisport Ltd., 26B Ardmore Industrial Estate, Hightown, Co. Cork. If you don’t know the name of the Dear Sir/Madam, person you are writing to use Sir/Madam I would like to order a pair of trainers, which you advertised in today's 'Evening Herald'. In paragraph 1 give the reason you are writing Please send me a pair of trainers, size five. I enclose a Postal Order for m25. In paragraph 2 you write the main point of the letter I hope that the trainers can be sent to me without delay. This last paragraph sums up and finishes the letter Yours faithfully, This is the ending you use if you do not know the person to whom you are writing Mark Black. Your signatureInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Exercise Keywords Section 3 1 Rewrite the letter below on the opposite page, using paragraphs (3) and the capital letters that are missing (11). Junior Certificate School Programme 21 17 manor drive, castletown, co. longford. th june 14 2008 The Manager, Jeans World, Castletown, Co. Longford. Dear sir/madam, th On Friday, June 9 I bought a pair of Levi jeans in your shop. When I took the jeans home I noticed 2 buttons were missing. I went back to the shop with the receipt and asked the shop assistant to exchange the jeans for a pair that were not damaged. She refused. She said the jeans were perfect when they were sold and said they had been damaged since leaving the shop. A quick look would have shown that buttons had never been sewn on and that it was most likely a fault that had happened in the factory. I insist on my rights as a consumer and wish for an exchange or my money back. Please contact me at the above address as soon as possible. yours faithfully, jeanne murphyLetter Writing Write out the the letter from page 19 here. 22 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 2 Look at the advert below. On the opposite page write a letter to the Mail Order Department asking for a tracksuit to be sent to you. Remember to include the colour Keywords Section 3 and size you are looking for. Junior Certificate School Programme 23Letter Writing Write your letter here using your own address. 24 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 2 On the envelope below address the envelope for the letter you have written ordering a tracksuit. Look back at the advert for the address. Keywords Section 3 3 Pick out an advertisement for goods in a newspaper or magazine like Buy and Sell and write a letter ordering something you like. 4 Write a letter to your local shop asking them to order a magazine you would like to be able to buy there. Junior Certificate School Programme 25Letter Writing Letters of complaint Another type of formal letter which you may have to write is a letter of complaint. You will need this kind of letter if you have bought faulty goods, or you have a complaint over a certain issue or topic. Remember always to include all the important details of your complaint. Letter of complaint – faulty goods 26 Letter Writing Your address 65 Roselawn Avenue, Riverside, Dublin 19. st 1 June 2008 The date Mail Ordering Department, Department or person you are writing to Unisport Ltd., 26B Ardmore Industrial Estate, The address you are writing to Hightown, Co. Wicklow. Dear Ms. Smith, The greeting I wish to make a complaint about a tracksuit I bought by Mail Order from your company last month. It is a red tracksuit, small size, model number 324SR. In paragraph 1 give the reason you are writing My son wore the tracksuit and I washed it according to the instructions on the label. When I took it out of the washing machine, the colour had faded and the tracksuit had shrunk. It no longer fits my son. In paragraph 2 give the detail of your complaint I found this most unsatisfactory and I would like you to replace the tracksuit or let me have my money back. Please let me know as soon as possible what you intend to do about this matter, In the last paragraph say what you would like to happen Yours sincerely, Use this ending if you know the person’s name Mary Black Your signatureInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Exercise Keywords Section 3 1 You have bought a pair of trainers which are faulty – the sole of the trainer has become unglued after one day. In your copy, write a letter of complaint to the company/shop from which you bought it, giving all the details and asking them to replace or refund your money. 2 You have recently bought a 3in1 stereo set from Murphy Electrical Stores, Talbot Street, Dublin 1. It has broken down and Murphy's have repaired it once. Now the CD part of it is broken and you would like a new one but Murphy's have refused to give you one. You have decided to write to the manufacturers/makers of the stereo to complain. (a) Write out your final version of one of these letters on the following blank page. Remember to use capital letters, full stops and commas. Also use at least 3 paragraphs in your letter. (b) Write to the manufacturer: Sonny Electronics Ltd., Newtown Road, Finglas, Dublin 11, and include these details: – Name of shop where you bought it – Date you bought it – Model number (WVF 200GB/34) – What is wrong with it – What you want them to do Junior Certificate School Programme 27Letter Writing 28 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Another type of letter of complaint could be about an issue or topic that you are concerned about. Keywords Section 3 Letter of complaint – Issue or Topic Junior Certificate School Programme 29 65 Roselawn Avenue, Riverside, Dublin 19. st 1 June 2008 Minister Pat Long, Lenister House, Dublin 2. Dear Minister, I am writing to you about children’s safety in White Park playground. This playground is meant to be a safe area but it is dangerous and dirty for the children who play there. The opening paragraph saying why you are writing For the last three months a gang of teenagers have used it as a place to meet. It is full of rubbish and broken bottles. I would not want my little brother to go near the place as it is so dangerous. This paragraph gives the detail of your complaint I think that young children should not be allowed in the playground until it has been cleaned up. The playground should be supervised and a notice is needed saying that the playground is only to be used by children aged 4 10 years. This paragraph says what you would like to see happen I hope something can be done to improve the situation and I look forward to hearing from you. The final paragraph finishes off the letter Yours sincerely, This ending is used when you know the name of the person you are writing to Joe Ryan Your signatureLetter Writing Exercise 1 Address the envelope for the letter written on the previous page. 2 Write a letter to your Principal telling him/her of a bullying situation in the school that you know about. Tell him/her what has happened, how long it is going on for and what you think is needed to improve the situation. 3 Write a letter to your local politician asking for more bins to be put in your area to improve the litter problem. 4 Write a letter to your favourite radio station asking them to have less stories of teenagers behaving badly and more about the good things teenagers do in their communities. 30 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Other formal letters that you can write are to organisations or companies looking for information. Keywords Section 3 Letter asking for information Junior Certificate School Programme 31 23 Glendalough Drive, Rathnew, Co. Wicklow. th 12 May 2008 Information Office, An Óige, 39, Mountjoy Square, Dublin 1. Dear Sir/Madam, I would like some information about youth hostels in Ireland. I am fifteen years old and I would like to visit some of the hostels with a group of friends this summer. Please send me six application forms, with details of membership fees and the cost of staying in hostels. I would also like a map showing where the hostels are situated. Looking forward to hearing from you. Yours faithfully, Pat Clarke.Letter Writing Exercise 1 Write a letter to Redrock Adventure Centre, Castletown, Co. Galway, asking for information about summer courses for young people. Explain what kind of course you are interested in (football, basketball, canoeing, sailing, rock climbing etc.) and the cost. Also look for information on places to stay near the Adventure Centre. 2 You are the secretary of your local youth club. They have asked you to find out about taking a group of ten people on a cycling tour of Co. Wicklow, staying at three different hostels. Write to the Information Office, An Óige, 39 Mountjoy Square, Dublin 1, asking for information about hostels in Wicklow, and about group rates. Use the blank page to write our your final version of one of these letters. 32 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 Junior Certificate School Programme 33Letter Writing Sometimes you might need to write a letter to make a booking for a trip or a concert. Letter making a booking 34 Letter Writing 23 Glendalough Drive, Rathnew, Co. Wicklow. th 24 May 2008 Booking Office, An Óige, 39 Mountjoy Square, Dublin 1. Dear Sir/Madam, Thank you for the information on hostelling which you sent me. I enclose completed application forms and a Postal Order to cover membership fees for five friends and myself. We would like to book accommodation in Knockree Youth Hostel for June th th th 4 , 5 and 6 , 2008. Please confirm that these nights are available, and I will send on payment immediately. Looking forward to our stay at your hostel. Yours faithfully, Pat Clarke.Informal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Exercise Keywords Section 3 1 You have received a brochure from the Oaktree Hotel, Marigold Street, London EX12. Write a letter booking accommodation for your family of two adults and three children. You will be staying for one week and would like bed and breakfast only. Send a deposit to confirm your booking. 2 An Óige have sent you the information you asked for. Write to them, booking accommodation for your group. You will be staying for one night in each of the following hostels: Glencree Hostel Aughavannagh Hostel Glendalough Hostel. Copy out one of these letters neatly on the blank page opposite. Junior Certificate School Programme 35Letter Writing 36 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Letters of application Keywords Section 3 It is very important to be able to write a good letter when you are applying for a job. This kind of letter is called a letter of application. Sometimes you will have to fill in an application form, but at other times you will be asked to write a letter. Many people send a Curriculum Vitae, or CV for short, with a letter of application. A CV gives all the basic details about you and means your letter of application can be quite short. If you have not prepared a Curriculum Vitae/CV, you will need to give all the important details about yourself in your letter. These are important things which an employer needs to know about you. – age. – school attended. – educational record. – work experience. – any special skills. – hobbies or interests. – have you got references – are you available for interview Junior Certificate School Programme 37Letter Writing Letter of application (1) – Sample (without CV) 38 Letter Writing Your address 63 Glenwood Drive, Brooklawn, Glentown, Dublin 22. th 26 June 2008 The date The Manager, The name or title of the person you are writing to Mac's Superstore, Red Lane, The address you are writing to Dublin 8. Dear Sir/Madam, Greeting I wish to apply for the position of shop assistant as advertised in the th 'Evening Herald' on 25 June. Paragraph saying why you are writing I am fifteen years old, and have just completed third year in Brooklawn Community College, Glentown. I received the Junior Certificate. My strongest subjects were English, Mathematics, Home Economics and Metalwork. Information about your education For the past year, I have had a parttime job in a local supermarket where I have gained some experience of working with the public. Information about your job/work experience My interests are swimming, athletics and cycling. I am a member of my local youth club and have helped organise activities for the members. Your hobbies interests I can supply references from the principal of my secondary school, Ms. A. Burke, and from the manager of Thrifty Supermarket, Mr. J. Kenny. Names of people who can give a reference saying what kind of person you are I am available for interview at any time. Finishing line of letter Yours faithfully, Use this ending when you do not know the name of the person you are writing to Karen Andrews. Your signatureInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Exercise Keywords Section 3 1 Look at the following job application letter. Rewrite this letter on the following page. Divide the letter into 6 paragraphs and put in the 9 capital letters that are missing. Junior Certificate School Programme 39 63 wood road, beechhill, co. monaghan. th 26 june 2006 The Manager, Jean World, Castletown, Co. Monaghan. Dear Sir/Madam, I wish to apply for the position of shop assistant as advertised in the th 'Evening Herald' on 25 June. I am fifteen years old, and have just completed third year in Brooklawn Community College. I received the Junior Certificate in English, Mathematics, Irish, Business Studies, Home Economics, French and Art. For the past two years, I have had a parttime job in a local newsagent where I gained experience of working with the public, keeping shelves stocked, and dealing with cash. My interests are football, music and clothes. I am a member of my local football club.I can supply references from the principal of my secondary school and from the manager of Newstime shop, Mr. P. Wright. I am available for interview at any time. yours faithfully, keith lyonsLetter Writing 2 In the space below address the envelope that the job application letter from question 1 would be posted in. 3 Write a letter applying for one of the following jobs that appeared in the Evening Herald rd on May 23 : PartTime help required by fast food restaurant would suit student. Apply to: The Manager Pizza World Main Street Rathcoole Co. Wexford Friendly, Honest young person needed for parttime work in busy sports shop Apply to: Sam Brown Manager Sports Scene O'Connell Street Limerick 40 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 The following is an example of a letter that you would send along with your CV when applying for a job. Keywords Section 3 Letter of application (2) – Sample (with CV) Junior Certificate School Programme 41 99 Thornbush Grove, Riverside, Jamestown, Dublin 8. th 26 June 2008 The Manager, Mac's Superstore, Red Lane, Dublin 8. Dear Sir/Madam, I wish to apply for the position of shop assistant as advertised in the th 'Evening Herald' on 25 June. I enclose a copy of my Curriculum Vitae, giving my personal details and educational record. As you will see, I have had some experience of working in a supermarket, and that is why I am particularly interested in this position. I am available for interview at any time. Yours faithfully, Kenneth McCarthy.Letter Writing 42 Letter Writing CURRICULUM VITAE Personal Details Name: Kenneth McCarthy Address: 99 Thornbush Grove, Riverside, Jamestown, Dublin 8. th Date of Birth: 16 February 1986 Educational Record Secondary School: Jamestown National School, The Hill, Dublin 8. Dates Attended: September 1998 – 2004 Qualifications 1. Junior Certificate 2001 2. Leaving Certificate 2004 Subject Grade English C Mathematics D Irish B French C History D Biology CInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 Junior Certificate School Programme 43 Work Experience Name and Address of Employer: Mr. John Ryan, Golden Supermarket, Churchgate Avenue, Dublin 8. Dates of Employment: February 2002 – 2003 Parttime: 10 hours weekly approximately Duties: General assistant – stacking shelves, tidying store, packing, pricing. Interests and Hobbies: Gaelic Football, Cycling, Mountaineering. Member of Jamestown GAA Club, High Street Youth Club, Junior Red Cross, Ace Mountaineering Group. Have attended courses in First Aid and Mountaineering. Referees: 1. Ms. J. Nolan, Principal, Riverside Community College, New Road, Dublin 8. 2. Mr. John Ryan, Golden Supermarket, Churchgate Avenue, Dublin 8.Letter Writing Exercise 1 Write a letter of application that you would put with your CV, in reply to the advertisement nd below. The advert appeared in the Evening Herald on July 2 . Friendly, responsible young person needed parttime for busy petrol station and shop. Apply with CV to: The Manager Max Petrol Station Summerhill Road Naas Kildare 2 Use the headings that follow and complete this CV. (Use your own details for this CV.) CURRICULUM VITAE Personal Details Name: Address: Date of Birth: Educational Record Secondary School: Dates Attended: 44 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Work Experience Keywords Section 3 Name and Address of Employer: Dates of Employment: Parttime: Duties: Interests and Hobbies: Referees: 1. 2. . Junior Certificate School Programme 45Letter Writing Section 3 Keywords 46 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 Some important keywords and phrases Abbreviations These are short forms of words which are sometimes used in letters or addresses. When you shorten a word, you must put a full stop after it to show that you have left out some letters. Quiz – abbreviations in names Match the following abbreviations to their meaning drawing a line. The first one is done for you. Mr. Street Ms. Grove Dr. Road Fr. for a priest Ave. Gardens Cres. Park Dr. Avenue Gdns. Drive Gr. for a woman Pk. for a man Rd. for a doctor St. Crescent SCORE: out of 12 Junior Certificate School Programme 47Letter Writing Letter Writing Quiz. Put a tick in the box beside the correct answer. 1 When you write an informal or formal letter you always put your address on: The top left The bottom left The top right hand corner hand corner hand corner 2 The date of a letter always goes: Under your address Under your signature Under the greeting 3 When you do not know the name of the person you are writing to you begin your letter with: Dear Sir Hi Dear Sir/Madam 4 In a formal letter when you know the name of the person you are writing to the sign off you use is: Yours faithfully Yours sincerely Lots of Love 5 You are writing to a person called Ronan Quinn, who is the Manager at Sports World. You want to complain about a tracksuit you bought. The colour has faded after one wash How would you begin the letter Dear Ronan Dear Mr Quinn Dear Quinn 6 You are writing to the Principal of a school. Which signoff would you use Yours faithfully Your friend Love 7 You are writing to the manager of Max Petrol Station to ask about vacancies for parttime work. It's on Summerhill Road, Castletown, Dublin 4. You don't know the name of the manager. How would you address your envelope Max Petrol Station The Manager The Manager Summerhill Road Max Petrol Station Summerhill Road Castletown Summerhill Road Castletown Dublin 4 Castletown Dublin 4 Dublin 4 SCORE: out of 7 48 Letter WritingInformal Letters Postcards Section 1 Formal Letters Section 2 Formal Letters Section 2 Formal Letters Section 2 Keywords Section 3 Letter writing word search C Y L L UF H T I AF W A YS ADDRESS Z U A V A IL A B L E C P LI APPLICATION T B R I LN S E W IM Q P E G APPOINTMENT SN A R A A T U V I A B O R N AVAILABLE RX E U I A M R Q P J I I E A CURRICULUM VITAE QE D M D C E R P Y N L N C T DATE R X F B T T U L OF P U TN U DEAR F I I E N RI L O F F F M IR DEPARTMENT T C Z I RC AR U U J K E S E FAITHFULLY W V K D A EMP R M Y V N U Y FORMAL O E N T UAN G E M V S T E J INFORMAL N M I D L UN C A DN I C P F INTERVIEW WO S C S M T S E D X P T X L REFERENCE N S S E R D D A O EW S N A D SIGNATURE K A M I S X LS V T N A V LE SINCERELY 1. Letter writing word grid 2. 3. 4. 5. 6. 7. 8. 9. Across Down 2 Short for avenue 1 Most letters start this way it's a greeting 4 Another way to write this is Rd. 2 You put this in the top right hand corner 6 This goes at the bottom of you letter of a letter 7 Short for a woman 3 Short for a man 8 Short for a doctor 5 It's on a calendar 9 If you don't know who you are writing to 6 If you know the name of the person you sign off with this are writing to, you finish the letter with this Junior Certificate School Programme 49Letter Writing More abbreviations You may see these short forms of words used in letters: Bros. – Brothers (in a company name, e.g., Smith Bros). Co. – Company C/o – Care of (if you are writing to somebody at an address which is not their own). C.O.D. – Cash on Delivery (means goods will be paid for when they are delivered). Dept. – Department Etc. – "and so on" (et cetera). N. B. – "note well" (nota bene). P. S. – post script (a message added on at the end of a letter, after the signature. Usually only used in personal letters). R. S. V. P. – please reply (French – respondez s'il, vous plait). s.a.e. – stamped addressed envelop (an envelope with a stamp, addressed to yourself). 50 Letter Writing
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